Township of Southgate
Council Meeting Agenda

Wednesday, October 02, 2024

9:00 A.m. - 12:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Delegation - Foodcycler Municipal Solutions - Food Cycle Science, Maddy From 

• Be it resolved that Council receive the Foodcycler Solutions delegation presented by Maddy From as information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the September 18, 2024 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Finance Department

8.1.1

FIN2024-019 - Insurance Renewal

• Be it resolved that Council receive staff report FIN2024-019 for information; and
  That Council approve funding the overage of $15,045 with gapping dollars and tax stabilization reserve, if required.

8.2

Chief Administrative Officer Dina Lundy

8.2.1

CAO2024-016 Volunteer and Community Member Celebration

• Be it resolved that staff report CAO2024-016 be received for information; and
  That Council approve an annual Volunteer and Community Member Appreciation event; and
  That the 2024 event be held at a cost not to exceed $800 funded from the 2024 administration operating budget.

8.3

HR Manager Kayla Best

8.3.1

HR2024-006 - Waste Attendant

• Be it resolved that staff report HR2024-006 be received for information; and
  That Council approve the addition of a permanent part-time waste attendant beginning in October 2024 at a cost of approximately $15,000 annually.

8.4

Planning Department

8.4.1

PL2024-085 - ZBA C23-24 Dennis and Jackie Groves

• Be it resolved that Council receive staff report PL2024-085 for File C23-24 Dennis and Jackie Groves 212475 Southgate Sideroad 21 for information; and
  That Council consider approval of By-law 2024-116 to rezone the two parcels involved in the lot line adjustment approved under File B7-24 to recognize a minimum lot area of 3.5 hectares for the applicant’s lands and 11.5 hectares for the abutting lot to the south, and to clarify that building regulations in the Agricultural-1 Zone apply to both parcels.

8.4.2

By-law 2024-116 - ZBA C23-24 Dennis and Jackie Groves

• Be it resolved that by-law number 2024-116 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.4.3

PL2024-086 - ZBA C24-24 John MS Martin

• Be it resolved that Council receive as information Staff Report 2024-086 for File C24-24 John MS Martin 146024 Southgate Road 14; and
  That Council approve By-law 2024-117 to rezone 146024 Southgate Road 14 to permit 750 square metre On-Farm Diversified Use (metal works, office, and power room) with 500 square metres of outdoor storage, eliminating the limitation of four non-resident employees; and
  That Site Plan Approval and the Ontario Building Code apply to the proposed expansion.

8.4.4

By-law 2024-117- ZBA C24-24 John MS Martin

• Be it resolved that by-law number 2024-117 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

None.

10.

Notice of Motion

None. 

11.

Consent Items

11.1

Regular Business (for information)

None.

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated October 2, 2024 (save and except items _____) as information. 

11.2.1

SVCA - 2024-07-18 Board Meeting Minutes - received September 20, 2024

11.3

Resolutions of Other Municipalities (for information)

None.

11.4

Closed Session (for information)

• Be it resolved that Council receive the items on the Closed Session consent agenda dated October 2, 2024 (save and except items _____) as information.

11.4.1

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b)(Subject: Southgate Claims Audit - Attachment #1 - FIN2024-019)

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b)) and Labour Relations or Employee Negotiations (Sec 239(2)(d))(Subject: Service Delivery Model) and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b)) and Labour Relations or Employee Negotiations (Sec 239(2)(d))(Subject: Risk Mitigation); and
  That all those required remain in attendance. 

14.1

Closed Session Consent (for information)

14.2

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b)) and Labour Relations or Employee Negotiations (Sec 239(2)(d))(Subject: Service Delivery Model)

14.3

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employee (Sec 239(2)(b)) and Labour Relations or Employee Negotiations (Sec 239(2)(d))(Subject: Risk Mitigation)

15.

Confirming By-law

• Be it resolved that by-law number 2024-118 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on October 2, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].