Township of Southgate
Council Meeting Agenda

Wednesday, March 05, 2025

9:00 A.m. - 12:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

None. 

7.

Adoption of Minutes

• Be it resolved that Coucil approve the minutes from the February 19, 2025 Special Council meeting as presented; and
  That Council approve the minutes from the February 19, 2025 Council and meeting as presented.

8.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address three matters relating to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Sec239(2)(e))(Subject: Litigation Update), and labour relations or employee negotiations (Sec239(2)(d)) and personal matters about an identifiable individual, including municipal or local board employees (Sec239)(2)(c))(Subject: HR Update); and
  That all those required remain in attendance. 

• Be it resolved that Council proceed out of Closed Session at [TIME].

8.1

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

8.2

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

8.3

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

8.4

Labour Negotiations or Employee Negotiations (Sec 239)(2)(d)) and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(c))(Subject: HR Matters)

9.

Reports of Municipal Officers

9.1

Building & By-law Services

9.1.1

BES2025-004 - Enforcement Policies

• Be it resolved that Staff Report BES2025-005 be received for information; and
  That Council direct staff to implement the recommended options contained in this report.

9.2

Public Works Department

9.2.1

PW2025-009 Road Management Study RFP Recommendation

• Be it resolved that Staff Report PW2025-009 be received for information; and
  That Council approve the award of the 2025 Township of Southgate Road Management Study to Triton Engineering Services Limited in the amount of $27,500 plus HST.

10.

By-laws and Motions

10.1

By-law 2025-023 - Appoint Deputy Division Registrar and a Deputy Issuer of Marriage Licences

• Be it resolved that by-law number 2025-023 being a by-law to appoint a Deputy Division Registrar and a Deputy Issuer of Marriage Licences be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None.

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated March 5, 2025 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

CL2025-007 - 2026 Municipal Election – Electronic Voting Vendor

12.1.2

CL2025-008 - Marriage Licence Modernization Phase 2 - Township of Southgate

12.1.3

FIN2025-007 - Community Funds

12.1.4

FIRE-2025-003 - 2024 Year-End Report

12.1.5

PW2025-010 Department Update

12.1.6

Librarian CEO Report - 2025-02-20

12.1.7

2025-01-22 Committee of Adjustment Meeting Minutes

12.1.8

2025-01-22 Public Planning Meeting Minutes

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated March 5, 2025 (save and except items _____) as information. 

12.2.1

Grey Bruce OPP - 2024 Year End Report - received February 20, 2025

12.2.2

SMART - January 17, 2025 Meeting Minutes - received February 21, 2025

12.2.3

SVCA - January 17, 2025 Meeting Minutes - received February 21, 2025

12.3

Resolutions of Other Municipalities (for information)

None.

12.4

Closed Session (for information)

None. 

13.

County Report

www.grey.ca/council 

14.

Members Privilege - Good News & Celebrations

15.

Confirming By-law

• Be it resolved that by-law number 2025-025 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on March 5, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].