Township of Southgate
Council Meeting Agenda

Thursday, April 03, 2025

1:00 P.m. - 4:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Ron Barnett - Township of Southgate Walk, Bike, Drive Campaign Delegation

• Be it resolved that Council receive the Township of Southgate Walk, Bike, Drive Campaign delegation from Ron Barnett as information. 

6.2

MPAC - Property Assessment and Tax System Presentation - Anthony Fleming, Account Manager, Municipal and Stakeholder Relations

• Be it resolved that Council receive the Property Assessment and Tax System Presentation by MPAC as information.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the March 19, 2025 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the March 19, 2025 Special Council meeting as presented.

8.

Reports of Municipal Officers

8.1

Economic Development Department

8.1.1

EDO2025-006-Township of Southgate 25th Anniversary - Proposed Activities

• Be it resolved that Staff Report EDO2025-006 be received for information; and
  That Council approve the proposed activities for the 25th anniversary celebration on the condition that the budget of $25,000 is approved for this item in the 2025 Township budget.

8.2

Building & By-law Services

8.2.1

BES2025-006 - Canine Kennel Inspection Cost Recovery - Fee By-law amendment

• Be it resolved that Staff Report BES2025-006 be received for information; and
  That Council consider approval of By-law 2025-040 to amend the Fees and Charges By-law (By-law 2025-014).

8.2.2

By-law 2025-040 - Amend Fees and Charges

• Be it resolved that by-law number 2025-040 being a by-law to amend by-law 2025-014 to establish fees and charges for certain services be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2.3

BES2025-007 - Canine By-law Amendment - Cost Recovery

• Be it resolved that Staff Report BES2025-007 be received for information; and
  That Council consider approval of By-law 2025-042 to amend the Canine By-law (By-law 2024-078).

8.2.4

By-law 2025-042 - Canine Control By-law Amendment 2024-078

• Be it resolved that by-law number 2025-042 being a by-law to amend the Canine Control By-law be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.3

Planning Department

8.3.1

PL2025-024 - Servicing Agreement - Owen Bennington, Southgate Road 04 Upgrades

• Be it resolved that Council receive Staff Report PL2025-024 for information; and
  That Council consider approval of By-law 2025-037 to authorize a Servicing Agreement with Owen Bennington.

8.3.2

By-law 2025-037 - Servicing Agreement, Owen Bennington, Southgate Road 04 Upgrades

• Be it resolved that by-law number 2025-037 being a by-law to authorize an agreement between Owen Bennington and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.3.3

PL2025-025 - Policy 60 Update - OLT Attendance Policy

• Be it resolved that Staff Report PL2025-025 be received for information; and
  That Council adopt By-law 2025-041 updating Policy 60 – the Ontario Land Tribunal (OLT) Attendance Policy.

8.3.4

PL2025-027 - County Hybrid Planning Model Discussion

• Be it resolved that Staff Report PL2025-027 be received for information; and
  That Council chose Option 2 from those provided in report PL2025-027; and
  That the chosen option be forwarded to the County of Grey as the Township’s “In Principle” response to the County’s Hybrid Planning Model discussion.

8.3.5

By-law 2025-041 - Adopt Policy No 60 - Ontario Land Tribunal (OLT) Policy

• Be it resolved that by-law number 2025-041 being a bylaw to adopt the "Ontario Land Tribunal (OLT) Attendance Policy" known as policy number 60 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.4

Finance Department

8.4.1

FIN2025-014 - Additional Grant and Donation Request

• Be it resolved that Staff Report FIN2025-014 be received for information; and
  That Council approve a donation of $500 to the Hanley Institute for their Walk, Bike Drive Safe Campaign.

8.4.2

FIN2025-015 - 2025 Budget - Final

• Be it resolved that Staff Report FIN2025-015 be received for information; and
  That Council direct staff to proceed with all necessary administrative actions

8.4.3

By-law 2025-039 - Adopt Revenues and Expenses for 2025

• Be it resolved that by-law number 2025-039 being a by-law to adopt the estimates of revenue and expenditures for the year 2025 for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.

By-laws and Motions

9.1

By-law 2025-038 - Appoint Municipal Weed Inspectors

• Be it resolved that by-law number 2025-038 being a by-law to appoint municipal weed inspectors be read a first, second and third time, finally passed, signed by the Mayor and Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.2

By-law 2025-043 - Road Widening - B2-24 Manassa S Martin

• Be it resolved that by-law number 2025-043 being a by-law to establish a highway in the former Township of Proton (Consent file B2-24) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated April 3, 2025 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

CAO2025-008 Climate Ready Infrastructure Service Project Approval

11.1.2

CAO2025-009 PSD Citywide AMP Level of Service Survey

11.1.3

PW2025-011 - Department Report

11.1.4

PW2025-012 MECP 2024-2025 Dundalk Drinking Water Inspection Report

11.1.5

Librarian CEO Report 2025-03-20

11.1.6

Deputy Mayor Dobreen - Annual Politicians Meeting Report - received March 25, 2025

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated April 3, 2025 (save and except items _____) as information. 

11.2.1

United Way Grey Bruce - Bruce Grey Poverty Task Force Annual Report - received March 17, 2025

11.2.2

AMCTO - DMA Graduate Letter - Kayla Best - received March 19, 2025

11.2.3

AMCTO - DMA Graduate Letter - Holly Malynyk - received March 19, 2025

11.2.4

SMART - February 21, 2025 Meeting Minutes - received March 24, 2025

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated April 3, 2025 (save and except items _____) as information. 

11.3.1

Town of Milton - Redistribution of Land Tax - received March 21, 2025

11.3.2

City of Peterborough - Tariff Motion - received March 26, 2025

11.4

Closed Session (for information)

• Be it resolved that Council receive the items on the Closed Session consent agenda dated April 3, 2025 (save and except items _____) as information.

11.4.1

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

12.

County Report

www.grey.ca/council 

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address two matters relating to litigation or potential litigation, including matters before administrative tribunal, affecting the municipality or local board (Sec239(2)(e))(Subject: Litigation Update); and
  That all those required remain in attendance. 

• Be it resolved that Council proceed out of Closed Session at [TIME].

14.1

Closed Session (for information) - Item 11.4.1 Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

14.2

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

14.3

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec239(2)(e))(Subject: Litigation Update)

15.

Confirming By-law

• Be it resolved that by-law number 2025-044 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on April 3, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].