Township of Southgate
Council Meeting Agenda

Wednesday, June 03, 2020

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Call to Order

2.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

3.

Declaration of Pecuniary Interest

4.

Delegations & Presentations 

4.1

Robert Harris Delegation - Entrance Permit on Southgate Sideroad 41

Delegate requested to be removed from the agenda and wishes to speak at a future meeting.

5.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the May 20, 2020 Council meeting as presented.

6.

Reports of Municipal Officers

6.1

Fire Chief Derek Malynyk

6.1.1

FIRE2020-010- Attending Natural Gas Incident Charge

• Be it resolved that Council receive Staff Report FIRE2020-010 for information; and
  That Council direct the Treasurer to bring forward an amendment to the fees and charges By-law No. 2019-186 at the next regular meeting of Council to allow for a fee to be charged when the Fire Department attends avoidable natural gas leak incidents.

6.2

Treasurer William Gott

6.2.1

FIN2020-011 Cemetery Update Regarding Trustee

• Be it resolved that Council receive Staff Report FIN2020-011 for information; and
  That Council consider for approval By-law 2020-054, a by-law to enter into an agreement with Bethel Community Cemetery; and
  That Council consider for approval By-law 2020-055, being a by-law to enter into an agreement with Walker Cemetery.

6.2.2

By-law 2020-054 - Trustee Agreement for Care and Maintenance Fund - Bethel Cemetery

• Be it resolved that by-law number 2020-054 being a by-law to authorize an agreement between The Corporation of the Township of Southgate and Bethel Community Cemetery be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.2.3

By-law 2020-055 - Trustee Agreement for Care and Maintenance Fund - Walker Cemetery

• Be it resolved that by-law number 2020-055 being a by-law to authorize an agreement between The Corporation of the Township of Southgate and Walker Cemetery be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.3

Acting Clerk Lindsey Green

6.3.1

CL2020-019 - Draft Burn By-law Amendments

• Be it resolved that Council receive Staff Report CL2020-019 as information; and
  That Council receive the draft amendments to the Burn By-law and provide feedback to the Clerk and/or Fire Chief no later than end of day on June 8, 2020.

6.4

HR Coordinator Kayla Best

6.4.1

HR2020-009 – Infection and Disease Control Draft Policy #84

• Be it resolved that Council receive Staff Report HR2020-009 for information; and
  That Council approve the Infection and Disease Control Draft Policy #84 as presented for discussion and review; and
  That Council consider approval of the Infection and Disease Control Policy #84 by municipal by-law at the June 17, 2020 meeting.

6.4.2

HR2020-010 – Work From Home Draft Policy #85

• Be it resolved that Council receive Staff Report HR2020-010 for information; and
  That Council approve the Work From Home Draft Policy #85 as presented for discussion and review; and
  That Council consider approval of the Work From Home Policy #85 by municipal by-law at the June 17, 2020 meeting.

6.5

Planner Clinton Stredwick

6.5.1

PL2020-008-SP16-19 Kinsley

• Be it resolved that Council receive Staff Report PL2020-008 for information; and
  That Council provide direction to staff as to the amount and location of outside storage.

6.5.2

PL2020-018-C24-19 Meeting House

• Be it resolved that Council receive Staff Report PL2020-018 for information; and
  That Council consider the passing of By-law 2020-049.

6.5.3

By-law 2020-049 - ZBA C24-19 Meeting House

• Be it resolved that by-law number 2020-049 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.5.4

PL2020-019 - ZBA C27-19 Holstein General Store

• Be it resolved that Council receive Staff Report PL2020-019 for information; and
  That Council consider approval of By-law 2020-050; and
  That Council waive site plan control.

6.5.5

By-law 2020-050 - ZBA C27-19 Holstein General Store

• Be it resolved that by-law 2020-050 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.

By-laws and Motions

None

8.

Notice of Motion

None

9.

Consent Items

9.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated June 3, 2020 and direct staff to proceed with all necessary administrative actions.

9.1.1

CAO2020-039 Southgate CAO Update May-June 2020 

9.1.2

HR2020-011 Staff Updates

9.1.3

HR2020-008 Employee COVID-19 Survey

9.1.4

LIB2020-001 Curbside Pick-up

9.1.5

Librarian CEO Report 21-05-2020

9.1.6

PW2020-030 Department Report

9.1.7

April 2020 Cheque Register

9.1.8

2020-04-16 Library Board Minutes 

9.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated June 3, 2020 and direct staff to proceed with all necessary administrative actions.

9.2.1

Grey Bruce Public Health Unit Media Release Expanded Community Testing for COVID-19 May 15 2020 - received May 19, 2020

9.2.2

1st Quarter Operational report from SMART - received May 21, 2020

9.2.3

Mount Forest Louise Marshall Hospital Foundation - Thank you letter for PPE Donation - received May 21, 2020

9.2.4

Office of The Premier - Ontario Helps People Get Back to Work - received May 22, 2020

9.2.5

GRCA General Meeting Summary - May 22, 2020 - received May 25, 2020

9.2.6

GRCA Resource Planning Program COVID-19 Update - received May 25, 2020

9.2.7

ONE Investment Launches first Joint Investment Board for Municipalities in Ontario - received May 25, 2020

9.2.8

Community Connection Collaboration to Support Community in response to COVID-19 - received May 26, 2020

9.2.9

Grey Bruce Public Health Unit Media Release COVID-19 False Positives - What do they mean May 26 2020 - received May 26, 2020

9.2.10

Wellington North Power Inc. 2020 Annual Shareholder Mtg Package 2020 05 26 - received May 26, 2020

9.2.11

Media Release Medical Officer of Health Rescinding Order for Beach Closures in Grey Bruce May 28 2020 - received May 28, 2020

9.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of other Municipalities consent agenda dated June 3, 2020 and direct staff to proceed with all necessary administrative actions.

9.3.1

City of Kitchener Resolution regarding Universal Basic Income - received May 15, 2020

9.4

Closed Session (for information)

None

10.

County Report

11.

Members Privilege - Good News & Celebrations

12.

Closed Meeting

None

13.

Confirming By-law

• Be it resolved that by-law number 2020-057 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on June 3, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book.

14.

Adjournment

• Be it resolved that Council adjourn the meeting at 10:18 AM.