Township of Southgate
Addendum Council Meeting Agenda

Wednesday, April 06, 2022

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 6:00 PM.

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

None

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the March 16, 2022 Council meeting as presented; and
  That Council approve the minutes from the March 30, 2022 Special Council and Closed Session meetings as presented. 

9.

Reports of Municipal Officers

9.1

Chief Building Official Bev Fisher

9.1.1

CBO2022-005– Building Department Vehicle Purchase

• Be it resolved that Council receive Staff Report CBO2022-005 for information; and
  That Council approve the recommendations to award the 2022 Building Department and By-Law Department vehicle tender based on proposal evaluation and pricing to purchase from Trillium Ford Lincoln Ltd. for two Hybrid AWD Escape SUVs at a cost of $36,694.98 plus HST each for the Building Department; and
  That Council direct that the Building Department’s existing 2018 Ford Escape AWD SUV be transferred to the By-law Department at its net book value of $18,821.90 and funded by the Tax Stabilization Reserve

9.2

Facilities Manager Kevin Green

9.2.1

REC2022-003-Lawn Maintenance Contract Acceptance

• Be it resolved that Council receive Staff Report REC2022-003 for information; and
  That Council award the contract to Dwayne’s Lawn Care, Owner Dwayne VanRavenswaay Wingham On.

9.3

Librarian CEO Lacy Russell 

9.3.1

LIB2022-001- Library Overdue Fines

• Be it resolved that Council receive Staff Report LIB2022-001 for information; and
  That Council direct the Treasurer to bring forward an amendment to the Fees and Charges By-law at the April 20, 2022, Council meeting.

9.4

Treasurer William Gott

9.4.1

FIN2022-011 2022 Donations, Grants and Funding

• Be it resolved that Council receive Staff Report FIN2022-011 2022 Donations, Grants, and Funding be received as information; and
  That Council approve a grant of $2,500 to the Holstein Agro Expo & Rodeo 2022 event.

9.5

Clerk Lindsey Green

9.5.1

CL2022-007 - Council Correspondence Policy No. 62 – Draft Amendments

• Be it resolved that Council receive Staff Report CL2022-007 for information; and
  That Council receive the draft amendments to the Correspondence Policy No. 62 and provide feedback to staff; and
  That Council consider approval of the updated policy by By-law at the April 20, 2022, Council meeting.

9.5.2

CL2022-008 - April 20, 2022, Council Meeting Start Time

• Be it resolved that Council receive Staff Report CL2022-008 for information; and
  That Council amend the 2022 Council Calendar to begin the April 20, 2022, Council meeting only, at 1:00 PM.

9.5.3

CL2022-009 – PSB By-law – False Alarm By-law Approval

• Be it resolved that Council receive Staff Report CL2022-009 for information; and
  That Council approve the Police Service Board False Alarm By-law; and
  That Council provide feedback and discussion about the fee to be charged for False Alarm calls; and
  That Council direct the Treasurer to bring forward an amendment to the Fees and Charges By-law at the April 20, 2022, Council meeting for implementation of the false alarm fee.

9.6

Public Works Manager Jim Ellis

9.6.1

PW2022-016 Dundalk Wastewater Treatment Facility Expansion Recommendation of Supplier Proposal

• Be it resolved that Council receive Staff Report PW2022-016 for information; and
  That Council approve the Dundalk Wastewater Treatment Facility Expansion recommendation of supplier proposal as part of the on-going Environmental Assessment process; and
  That Council approve on going further detailed design with Triplepoint
  That Council approve Triton Engineering Services Limited to continue in depth detailed design concepts with Triplepoint; and
  That Council approve The Township, Triton Engineering and Triplepoint to enter into an Intent of Agreement to further those detailed design concepts; and
  That Council approve Triton Engineering Ltd. to submit the final design to the Ministry of Environment, Conservation and Parks completing the Dundalk Wastewater Treatment Facility Expansion Environmental Assessment process.

9.6.2

PW2022-019 Product Care Association Amending Agreement No. 2

• Be it resolved that Council receive Staff Report PW2022-019 for information; and
  That Council consider passing By-law No. 2022-042, Product Care Association Amending Agreement No. 2.

9.6.3

By-law 2022-042 - Product Care Association Amending Agreement

• Be it resolved that by-law number 2022-042 being a by-law to authorize an amending agreement between Product Care Association of Canada and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.6.4

PW2022-020 Dundalk Reserve Capacity

• Be it resolved that Council receive Staff Report PW2022-020 for information; and
  That Council approve the recommendations for the endorsement of the report for the Dundalk Water and Sewage Treatment Reserve Capacity as prepared by Triton Engineering Services Ltd; and
  That Council approves these reports to be forwarded to the Ministry of Environment, Conservation and Parks (MECP) District Office in Owen Sound and the Grey County Planning Department for their review and comment on the Dundalk Water and Sewage Treatment Reserve Capacity 2022 calculations.

9.6.5

PW2022-022 Municipal Sidewalk Machine Tender Award Recommendation

• Be it resolved that Council receive Staff Report PW2022-022 for information; and
  That Council approve the Municipal Sidewalk Machine Tender award to Work Equipment for a 2022 refurbished Trackless MT57 with new ribbon blower and new sand/salt spreader in the amount of $159,900.00 plus HST.

9.7

Chief Administrative Officer Dave Milliner

9.7.1

CAO2022-014 Dundalk Olde Town Hall Final Agreements Report

• Be it resolved that Council receive Staff Report CAO2022-014 as information; and
  That Council receive this staff report as an update related to delays in the process with legal review of agreements, title search issues and insurance company review of risk clauses; and
  That Council consider approving Wellington Investment Corp. Purchase and Sale agreement to sell the Dundalk Olde Town Hall by agreement and to lease back part of the building for cultural uses by By-law at the April 20^th, 2022 meeting; and
  That Council consider approving the JunCtian Community Initiatives Agreement by By-law at the April 20^th, 2022 meeting; and
  That Council consider approving the Team Town Hall Agreement by By-law at the April 20^th, 2022 meeting.

9.7.2

CAO2022-015 Southgate Affordable Housing Proposal

• Be it resolved that Council receive staff report CAO2022-015 as information; and
  That Council discuss this proposal and direct staff on how we should proceed with the consideration of constructing 10 Affordable Housing units as an additional floor in the new Dundalk South-East Grey Community Health Centre building as a dedicated space for 10 units of affordable residential space; and
  That Council direct staff (insert option statements below).
  Clause option #1 – to look into financing the Affordable Housing Project through Infrastructure Ontario to fund the cost for the life of the loan.
  Clause option #2 – to look into financing the Affordable Housing Project through Infrastructure Ontario to fund the cost until the Affordable Attainable Housing Committee is able to develop plans for a Local Mortgage and Housing Corporation can be established to take over the responsibility of the loan and the project.
  Clause option #3 – to not consider the Affordable Housing Project at this time.

9.8

Planner Clinton Stredwick

9.8.1

PL2022-018-C34-21 Moses and Anna Bauman

• Be it resolved that Council receive Staff Report PL2022-018 for information; and
  That Council consider approval of By-law 2022-043.

9.8.2

By-law 2022-043 - Zoning By-law Amendment - C34-21 Moses and Anna Bauman

• Be it resolved that by-law number 2022-043 being a by-law to amend Zoning By-law No. 20, entitled the "Township of Southgate Zoning By-law", be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.8.3

PL2022-019-SP5-22-Moses and Anna Bauman

• Be it resolved that Council receive Staff Report PL2022-019 for information; and
  That Council consider approval of By-law 2022-044 authorizing the entering into a Site Plan Agreement.

9.8.4

By-law 2022-044 - Site Plan Agreement - SP5-22 Moses and Anna Bauman

• Be it resolved that by-law number 2022-044 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed the by Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

By-laws and Motions

10.1

By-law 2022-046 - Appointment By-law - By-law Enforcement Officer - Leonard Longtin

• Be it resolved that by-law number 2022-046 being a by-law to appoint a Municipal Bylaw Enforcement Officer for the Township of Southgate in accordance with Section 15 of The Police Services Act RSO 1990 Chapter 10, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated April 6, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

CAO2022-016 Southgate CAO 2021 Work Plan Report and 2022 Goals

12.1.2

CL2022-006 – Southgate Community Fund Management Membership Update

12.1.3

FIN2022-010 2021 Members of Council and Council Appointees to Local Boards and Committees Remuneration and Expenses

12.1.4

HR2022-010 TAPS Operator Labourer

12.1.5

HR2022-011 Public Works Foreman & Fleet Manager Hiring

12.1.6

HR2022-012 – By-Law Enforcement Officer Hiring

12.1.7

PW2022-018 Department Report

12.1.8

PW2022-021 Proton Landfill Monitoring Report 2020 2021

12.1.9

Southgate Building, By-law and Canine Reports - February 2022

12.1.10

Councillor Dobreen - GCFA 2022 Politician's Meeting Conference Report and Brief

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated April 6, 2022 (save and except items _____) as information. 

12.2.1

Wind Concern Ontario Correspondence - Setbacks for Industrial-Scale Wind Turbines - received March 10, 2022

12.2.2

Ministry of Municipal Affairs and Housing Correspondence - 2022 Annual Repayment Limit - Received March 15, 2022

12.2.3

Public Health Grey Bruce Health Unit Correspondence - Letter to the Community (Response to COVID-19 pandemic) - Received March 17, 2022

12.2.4

County of Grey - Warden's Forum Invitation - received March 17, 2022

12.2.5

Grey Bruce Public Health - Response to Covid-19 Pandemic - received March 17, 2022

12.2.6

SVCA Correspondence - Approved Minutes from February 17, 2022 Meeting - Received March 18, 2022

12.2.7

CSGB Correspondence - Tipster Magazine - received March 22, 2022

12.2.8

CSGB Correspondence - 30th Anniversary Tournament Invitation - received March 24, 2022

12.2.9

IESO Engagement Correspondence - Information Session Invite - received March 24, 2022

12.2.10

MMAH Correspondence - Growing the Greenbelt Phase II Consultation Letter - received March 24, 2022

12.2.11

GRCA Correspondence - GM Summary - received March 25, 2022

12.2.12

Wellington North Power - Quarterly Newsletter - Fourth Quarter 2021

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated April 6, 2022 (save and except items _____) as information. 

12.3.1

Town of Newmarket - Dissolution of Ontario Land Tribunal - Received March 10, 2022

12.3.2

Town of Wasaga Beach - Fire Services Review Service Delivery Task Force - received March 11, 2022

12.3.3

Township of Mono - Support for Ukraine - received March 11, 2022

12.3.4

Township of Chapple - Supporting the Expansion of Northern Ontario School of Medicine - received March 12, 2022

12.3.5

NOMA - Urgent Need for Physicians in Northern Ontario - received March 14, 2022

12.3.6

South Huron - Regulations Regarding Firefighters Certification - received March 15, 2022

12.3.7

The Municipality of Mississipi Mills - Joint and Several Liability Reform - Received March 17, 2022

12.3.8

Township of Adelaide Metcalfe - Dissolution of the OLT - received March 18, 2022

12.3.9

Northumberland County - Revolving Door of Justice - received March 18, 2022

12.3.10

City of Quinte West - Dissolve Ontario Land Tribunal - received March 22, 2022

12.3.11

City of Quinte West - Renovictions - received March 22, 2022

12.3.12

City of Barrie - Joint and Several Liability - received March 22, 2022

12.3.13

City of Waterloo - Council Resolution Ontario Building Code - received March 23, 2022

12.3.14

North Algona Wilberforce Township- Ontario Land Tribunal - received March 28, 2022

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

None

16.

Confirming By-law

• Be it resolved that by-law number 2022-045 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on April 6, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].