Township of Southgate
Council Meeting Agenda

Wednesday, February 16, 2022

6:00 P.m. - 9:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

7.1

White Rose Park Homes Delegation - Victor DePalma

• Be it resolved that Council receive the White Rose Park Homes delegation as information. 

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the February 2, 2022 Council meeting as presented.

9.

Reports of Municipal Officers

9.1

Fire Chief Derek Malynyk

9.1.1

FIRE2022-003- Shelburne Automatic Aid Agreement

• Be it resolved that Council receive Staff Report FIRE2022-003 for information; and
  That Council consider approval of By-law 2022-027 being an Automatic Aid Agreement with the Shelburne and District Fire Department Joint Board of Management.

9.1.2

By-law 2022-027 - Shelburne Fire Department Automatic Aid Agreement

• Be it resolved that by-law number 2022-027 being a by-law authorize an automatic aid agreement between the Shelburne and District Fire Department Joint Board of Management and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.1.3

FIRE2022-004- Grey Highlands Fire Protection Agreement

• Be it resolved that Council receive Staff Report FIRE2022-004 for information; and
  That Council consider the approval of by-law 2022-028.

9.1.4

By-law 2022-028 - Grey Highlands Fire Protection Agreement

• Be it resolved that by-law number 2022-028 being a by-law to authorize a fire protection agreement between the Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.1.5

FIRE2022-005- Grey Highlands Automatic Aid Agreement

• Be it resolved that Council receive Staff Report FIRE2022-005 for information; and
  That Council consider approval of the Grey Highlands Automatic Aid Agreement with the Municipality of Grey Highlands by By-law 2022-030.

9.1.6

By-law 2022-030 - Grey Highlands Automatic Aid Agreement

• Be it resolved that by-law number 2022-030 being a bylaw to authorize an automatic aid agreement between the Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.2

Public Works Manager Jim Ellis

9.2.1

PW2022-004 Southgate Fuel Supply and Delivery Contract Extension

• Be it resolved that Council receive Staff Report PW2022-004 for information; and
  That Council direct staff to execute the contract extension for Southgate Fuel Supply and Delivery services with McDougall Energy.

9.2.2

PW2022-006 Dundalk Drinking Water 2021 Annual Report

• Be it resolved that Council receive Staff Report PW2022-006 for information; and
  That Council approve the Dundalk Drinking Water 2021 Annual Report.

9.2.3

PW2022-007 Dundalk Wastewater 2021 Annual Report

• Be it resolved that Council receive Staff Report PW2022-007 for information; and
  That Council approve the Dundalk Wastewater Treatment Plant 2021 Annual Report.

9.3

Chief Administrative Officer Dave Milliner

9.3.1

CAO2022-004 Flato Proposal Request for Support to Seek a Ministry Zoning Order MZO Development Agreement Report

• Be it resolved that Council receive staff report CAO2022-004 as information; and
  That Council approve Township of Southgate support resolution for a Participating Provincial Municipal Zoning Order for Flato Lands proposed around Dundalk settlement area identified as Flato Northeast, Flato Northwest and Flato Southeast development projects by By-law 2022-020; and
  That Council approve the Township of Southgate Draft MZO Provincial document for the Ministers consideration, review and approval; and
  That Council approve the Southgate Mayor John Woodbury’s letter requesting Minister of Municipal Affairs and Housing Steve Clark request Ministry of Transportation to provide Provincial Highway #10 access from the Dundalk Northeast and the Dundalk Southeast development properties; and
  That Council approve the Flato-Southgate Municipal Zoning Order Development Agreement by Municipal By-law 2022-020 at the February 16, 2022 Council meeting. 

9.3.2

By-law 2022-020 - Flato Developments MZO Development Agreement

• Be it resolved that by-law number 2022-020 being a by-law to authorize a development agreement between Flato Developments Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3.3

CAO2022-005 Southgate 2019-2023 CAP - 2021 Annual Report and 2022 CAP Project Plans

• Be it resolved that Council receive staff report CAO2022-005 as information; and
  That Council approve the 2020 Community Action Plan (CAP) Annual Report as a reporting out to the community on the progress made last year and the 2021 CAP projects to be advanced and/or achieved in the next 12 months.

9.4

HR Coordinator Kayla Best

9.4.1

HR2022-004 - Public Works Staffing

• Be it resolved that Council receive Staff Report HR2022-004 for information; and
  That Council receive retirement letter from Phil Wilson and thank Phil for his years of service as Public Works Foreman and Fleet Manager; and
  That Council approve and direct staff to post the job of Public Works Foreman and Fleet Manager internally only; and
  That Council receive retirement letter from Doug Aitken and thank Doug for his years of service as Public Works Operator/Labourer; and
  That Council approve and direct staff to post the job of Operator/Labourer internally only; and
  That Council direct staff to post the one-year contract position of WRDM Team Leader internally and externally.

9.4.2

HR2022-006 – By-Law Enforcement Officer

• Be it resolved that Council receive Staff Report HR2022-006 for information; and
  That Council approve the job description for By-Law Enforcement Officer; and
  That Council approve the recommendations from Job Evaluation Committee to place the By-Law Enforcement Officer position in pay band 10 of the Southgate Employee Pay Grid.

9.4.3

HR2022-005 - CAO Succession Update

• Be it resolved that Council receive Staff Report HR2022-005 for information; and

  That Council approve updated CAO Sucession Plan document as guidance to fill the upcoming CAO vacancy.

9.5

Planner Clinton Stredwick

9.5.1

PL2022-009-Flato Glenelg Part Lot Control By-law

• Be it resolved that Council receive Staff Report PL2022-009 for information; and

  That Council consider approval of By-law 2022-024.

9.5.2

By-law 2022-024 - Part Lot Control - Glenelg Phase 1

• Be it resolved that by-law number 2022-024 being a by-law to remove certain lands from Part Lot Control in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.5.3

PL2022-010-C27-18 White Rose Phase 3 Zoning

• Be it resolved that Council receive Staff Report PL2022-010 for information; and

  That Council consider approval of by-law 2022-026.

9.5.4

By-law 2022-026 - Zoning By-law Amendment - C27-18 White Rose Park

• Be it resolved that by-law number 2022-026 being a by-law to amend Zoning By-law No. 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.5.5

PL2022-011 - SP26-22 Manassa Bowman

• Be it resolved that Council receive Staff Report PL2022-011 for information; and
  That Council consider approval of By-law 2022-025 authorizing the entering into a Site Plan Agreement.

9.5.6

By-law 2022-025 - Site Plan Agreement 26-21 - 2742314 Ontario Inc

• Be it resolved that by-law 2022-025 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

By-laws and Motions

10.1

By-law 2022-021 - Tax Extension Agreement

• Be it resolved that by-law number 2022-021 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.2

By-law 2022-022 - Tax Extension Agreement

• Be it resolved that by-law number 2022-022 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.3

By-law 2022-023 - Tax Extension Agreement

• Be it resolved that by-law number 2022-023 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

11.1

Councillor Dobreen - Notice of Motion - EAP for Council Members

• Whereas the Township of Southgate has an Employee and Family Assistance Program (EAP) that provides health and wellness support including counselling services to its full-time employees; and
  Whereas the Council of the County of Grey has supported adding County Councillors to its EAP program; and
  Whereas the current cost to add Southgate Council members to the EAP would be $3.60 per month or $43.20 per year per Council member; and
  Whereas the Mayor and Deputy Mayor have the option to join the County EAP program,
  Therefore, be it resolved that Council direct staff to make arrangements for five (5) members of Council to join the EAP program.

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated February 16, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

EDO2022-005-Ontario Chamber of Commerce Annual Ontario Economic Report

12.1.2

FIRE2022-006- Volunteer Acting Captain Appointment

12.1.3

FIRE2022-007- Township Of Melancthon Logo

12.1.4

PW2022-008 Department Report

12.1.5

Councillor Shipston - ROMA Virtual Conference Report 2022 - received January 31, 2022

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated February 16, 2022 (save and except items _____) as information. 

12.2.1

MECP Correspondence - Proposed Subwatershed Planning Guide - received Jan 27, 2022

12.2.2

GRCA - Draft Inventory of Programs and Services - O.Reg 687_21 under the Conservation Authorities Act - received Jan 28, 2022

12.2.3

GRCA General Meeting Summary - received Jan 28, 2022

12.2.4

GSCA Transition Plan Inventory of Programs and Services - received Jan 28, 2022

12.2.5

Tipster Magazine - The Crime Stopper of Grey Bruce - received February 2, 2022

12.2.6

MMAH - Steps to Ease Public Health Measures - received February 3, 2022

12.2.7

Multi-Municipal Wind Turbine Working Group - Invitation for New Membership - received February 4, 2022

12.2.8

MMAH - Housing Affordability Summit and the Rural Housing Affordability Roundtable - received February 7, 2022

12.2.9

Report of the Ontario Housing Affordability Task Force - received February 10, 2022

12.2.10

Focus on Geography Series 2021 Census - Southgate Township

Click here, to view the Focus on Geography Series 2021 Census - Southgate Township

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated February 16, 2022 (save and except items _____) as information. 

12.3.1

City of Brantford - Addressing the Revolving Door of Justice - received January 28, 2022

12.3.2

City of Brantford - Closing the Revolving Door of Justice - received January 28, 2022

12.3.3

The Townships of Head, Clara, Maria - Annual Emergency Exercise Requirement - received Jan 31, 2022

12.3.4

Town of Bracebridge - Joint and Several Liability Reform - received February 9, 2022

12.3.5

City of Sarnia - Catch and Release Justice - received February 9, 2022

12.3.6

Township of Clearview - Funding Support for Infrastructure Projects - received February 9, 2022

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters about an Identifiable Individual (Subject: Tax Arrears Certificate Registrations - Staff Report FIN2022-008C); and 
  That Treasurer William Gott, Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

Personal Matters about an Identifiable Individual (Subject: Tax Arrears Certificate Registrations - Staff Report FIN2022-008C)

16.

Confirming By-law

• Be it resolved that by-law number 2022-029 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on February 16, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].