Township of Southgate
Council Meeting Agenda

Wednesday, March 02, 2022

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

7.1

Delegation - Resident Corey Allen

• Be it resolved that Council receive the delegation from resident Corey Allen as information. 

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the February 16, 2022 Council and Closed Session meetings as presented.

9.

Reports of Municipal Officers

9.1

Chief Building Official Bev Fisher

9.1.1

CBO2022-001 - Soils Permit Request as per Fill By-law 2017-049

• Be it resolved that Council receive Staff Report CBO2022-001 for information; and
  That Council approve the proposed Soils Permit as per By-law 2017-049 request received from 2570970 Ontario Inc. as the permit applicant has met all requirements required in By-law and recognizes the Provincial regulations.

9.1.2

CBO2022-003 – Building Department Vehicle Purchase

• Be it resolved that Council receive staff report CBO2022-003 for information; and
  That Council direct staff to proceed with a Request for Vehicle Purchase using Building Department funds to purchase a AWD SUV for the Building Department.

9.1.3

CBO2022-004 – By-Law Enforcement Vehicle Purchase

• Be it resolved that Council receive staff report CBO2022-004 for information; and
  That Council direct staff to proceed with a Request for Vehicle Purchase using By-Law Enforcement funds to purchase a AWD SUV for By-Law Enforcement Department.

9.2

Facilities Manager Kevin Green

9.2.1

REC2022-002 - Lawn Maintenance Contract 2022-2023

• Be it resolved that Council receive Staff Report REC2022-002 for information; and
  That Council release the Lawn Maintenance Contract RFQ to secure a Contractor for the 2022-2023 grass seasons.

9.3

Treasurer William Gott

9.3.1

FIN2022-009 - Development Charge Study RFP

• Be it resolved that Council receive Staff Report FIN2022-009 Development Charge Study as information; and
  That Council awards the Development Charge Study tender to Watson & Associates Economists Ltd. for $29,840 plus HST.

9.4

Public Works Manager Jim Ellis

9.4.1

PW2022-009 Award Recommendations for 2022 Equipment Rentals, Gravel, Winter and Pick-up Truck Tenders

• Be it resolved that Council receive Staff Report PW2022-009 for information; and
  That Council approve the recommendations to award the 2022 equipment rentals
  quotes as received; and
  That Council approve the recommendations to award the 2022 road maintenance tenders as received from Donnegan’s Haulage Ltd. to be awarded the Crushed Gravel, Cedarwell Excavating to be awarded the winter sand and Trillium Ford to be awarded the 4x4 pick-up truck.

9.5

Clerk Lindsey Green

9.5.1

CL2022-004 - Southgate Community Fund Management Committee Membership

• Be it resolved that Council receive Staff Report CL2022-004 for information; and
  That Council approve the updated Terms of Reference for the Southgate Community Fund Management Committee; and
  That Council appoint Council Members ____________ and _____________ to the Southgate Community Fund Management Committee for the remainder of the 2022 term.

9.5.2

CL2022-005 - Southgate Recreation Advisory Committee Membership

• Be it resolved that Council receive Staff Report CL2022-005 for information; and
  That Council appoint Member ____________ to the Recreation Advisory Committee for the remainder of the 2022 committee term.

9.6

Chief Administrative Officer Dave Milliner

9.6.1

CAO2022-006 - Dundalk Olde Town Hall Update Report

• Be it resolved that Council receive Staff Report CAO2022-006 as information; and
  That Council direct staff finalize the Wellington Capital Corporation agreement for Council consideration at the March 16^th, 2022 meeting; and
  That Council approve the partnership with JunCtian Community Initiatives, Team Town Hall and Southgate in the management of the Dundalk Olde Town Hall Building Cultural space and that staff meet with partners to define roles and responsibilities in the operation, management and use of the building cultural spaces; and
  That Council direct staff finalize the Team Town Hall Agreement as more of an MOU document for Council consideration at the March 16^th, 2022 meeting; and
  That Council direct staff to create a draft agreement with JunCtian Community Initiatives for Council consideration at the March 16^th, 2022 meeting; and
  That Council consider approving by municipal By-law the final agreement with Wellington Capital Corp and Team Town Hall at the April 6^th, 2022 meeting.

9.6.2

CAO2022-007 - Southgate-Flato Green Eco Park Phase II Land Development Property Sale Report

• Be it resolved that Council receive staff report CAO2022-007 as information; and
  That Council approve the Development Partnership Memorandum of Understanding agreement document to co-develop and construct roadway and service to property lines for the lands in the Eco Park Phase II with Flato Green Inc.; and
  That Council approve the purchase and sale agreement for 90 acres of lands in the Eco Park Phase II to a Flato Green Inc.; and
  That Council consider approval by municipal By-law of the Development Partnership Memorandum of Understanding agreement document and the purchase and sale agreement for 90 acres of lands in the Eco Park Phase II to a Flato Green Inc. at a future Council meeting following legal review of the documents and process.

9.6.3

CAO2022-008 - Southgate 2019-2023 CAP - 2021 Annual Report and 2022 CAP Project Plans

• Be it resolved that Council receive staff report CAO2022-008 as information; and
  That Council approve the 2021 Community Action Plan (CAP) Annual Report and CAP Project Plans for 2022 as presented to report out to the community on the progress made last year and the 2022 CAP projects to be advanced and/or achieved in the next 12 months. 

9.6.4

CAO2022-009 - 2022 OGRA Delegation Request Report

• Be it resolved that Council receive staff report CAO2022-009 as information; and 
  That Council provide staff with direction or feedback on applying for Minister delegation requests at the 2022 OGRA Conference. 

9.7

Planner Clinton Stredwick

9.7.1

PL2022-013 – Site Plan 4-22 - 2137569 Ontario Inc. - GreenLid

• Be it resolved that Council receive Staff Report PL2022-013 for information; and
  That Council consider approval of By-law 2022-031 authorizing the entering into a Site Plan Agreement.

9.7.2

By-law 2022-031 - Site Plan Agreement - 2137569 Ontario Inc - Greenlid

• Be it resolved that by-law number 2022-031 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

By-laws and Motions

None

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated March 2, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

FIRE2022-008 - Sale of Pumper 7

12.1.2

PW2022-010 - Department Report

12.1.3

Township of Southgate Support Letter from Mayor John Woodbury - SEGCHC Business Case to Ontario Health

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated March 2, 2022 (save and except items _____) as information. 

12.2.1

SMART - December 3 SMART Board Meeting Minutes - received February 10, 2022

12.2.2

OFMEM - Emergency Exercise Requirement - received February 10, 2022

12.2.3

GBPH - Public Health Updates to Dental Clinics - received February 14, 2022

12.2.4

Seeking Support for Bill C-229 - received February 15, 2022

12.2.5

Bell Canada - Tower Lease Agreement Renewal Notice - received February 18, 2022

12.2.6

SVCA - January 20, 2022 Approved Meeting Minutes - received February 21, 2022

12.2.7

Ontario Farmland Trust - 2022 Farmland Forum Flyer - received February 22, 2022

12.2.8

BWDSB - Letter to Minister of Education - received February 23, 2022

12.2.9

MPAC - Assessment Change Summary - Township of Southgate

12.2.10

The Saugeen Economy - July-December 2021 Newsletter

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated March 2, 2022 (save and except items _____) as information. 

12.3.1

Township of Glengarry - Abandoned Cemeteries - received February 10, 2022

12.3.2

Township of Glengarry - Joint and Several Liability - received February 10, 2022

12.3.3

Municipality of Central Elgin - Joint and Several Liability - received February 11, 2022

12.3.4

Municipality of Shuniah - Northern Ontario Schools of Medicine - received February 11, 2022

12.3.5

Township of Limerick - Gypsy Moth Resolution - received February 14, 2022

12.3.6

Township of Adelaide Metcalfe - Closing Revolving Door of Justice - received February 16, 2022

12.3.7

Township of Puslinch - Infrastructure Funding - received February 17, 2022

12.3.8

Municipality of Grey Highlands - South East Grey Community Health Centre Primary Care Business Case - received February 22, 2022

12.3.9

Town of Aurora - Request to Dissolve OLT - received February 22, 2022

12.3.10

Prince Edward County Ontario - Renovictions - received February 23, 2022

12.3.11

Township of Alnwick - Year of the Garden 2022 - received February 23, 2022

12.4

Closed Session (for information)

None 

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters about an Identifiable Individual (Subject: CAO Performance Review - Staff Report HR2022-0007C); and
  That HR Coordinator Kayla Best and Clerk Lindsey Green remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

Personal Matters about an Identifiable Individual (Subject: CAO Performance Review - Staff Report HR2022-0007C)

16.

Confirming By-law

• Be it resolved that by-law number 2022-032 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on March 2, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].