Township of Southgate
Council Meeting Agenda

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Holstein Council Chambers

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

If you wish to speak at Open Forum please register in advance of the meeting by email to clerks@southgate.ca 

  • Be it resolved that Council confirm the agenda as presented.

  • Be it resolved that Council approve the minutes from the May 3, 2023 Council and Closed Session meetings as presented; and
    That Council approve the minutes from the May 10, 2023 Special Council meeting as presented.

  • Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Property Sale Agreement Update); and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) and Labour Relations or Employee Negotiations (Sec 239 (2)(d)) (Subject: Staffing Matters); and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) and Labour Relations or Employee Negotiations (Sec 239 (2)(d)) (Subject: Staffing Matters); and
    That Clerk Lindsey Green, HR Manager Kayla Best and Chief Administrative Officer Dina Lundy remain in attendance as required. 

8.1
Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) and Labour Relations or Employee Negotiations (Sec 239 (2)(d)) (Subject: Staffing Matters)

 

8.2
Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) and Labour Relations or Employee Negotiations (Sec 239 (2)(d)) (Subject: Staffing Matters)

 

8.3
Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Property Sale Agreement Update)

 
  • Be it resolved that Council receive Staff Report CBO2023-002 for information; and
    That Council approve the purchase and implementation of Cloudpermit Electronic Permit and Inspection Software for the Building, By-law and Planning Department; at a cost of $42,000 plus HST be funded from the Building Department Reserve; and
    That staff be authorized to purchase of BlueBeam as a companion PDF editor for the Building, By-Law and Planning staff where required at a cost of approximately $405 plus HST per licence.

  • Be it resolved that Council receive Staff Report REC2023-004 for information.

  • Be it resolved that Council receive Staff Report FIN2023-011 Wellington County Library Board Agreement as information; and
    That Council consider approving By-Law 2023-053 being a by-law to authorize the signing and execution of a Public Library Services Agreement.

  • Be it resolved that by-law number 2023-053 being a by-law to authorize the signing and execution of a Public Library Services Agreement with the Wellington County Public Library Board and the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report FIN2023-012 2023 Tax Rates as information; and
    That Council By-law 2023-055 being a by-law to levy and collect property taxes for the year 2023, should be considered for approval.

  • Be it resolved that by-law number 2023-055 Being a by-law to levy and collect property taxes for the year 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report CL2023-014 for information; and
    That Council direct staff to notify the Saugeen Mobility and Regional Transit Board of Southgate Township’s commitment to their service and that Southgate intends on remaining a municipal partner moving forward.

  • Be it resolved that by-law number 2023-057 being a by-law to authorize a tripartite emergency response amending agreement between the Corporation of the Municipality of Grey Highlands, the Corporation of the County of Grey and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that by-law number 2023-058 being a by-law to authorize a tripartite emergency response amending agreement between the Corporation of the Municipality of West Grey, the Corporation of the County of Grey and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that by-law number 2023-059 being a by-law to authorize a tiered emergency response amending agreement between the Corporation of the Corporation of the County of Grey and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report CL2023-016 for information; and
    That Council supports the Holstein Agro Expo and Rodeo Annual Event being held on June 30th and July 1st, 2023, at 143336 Southgate Road 14, Holstein, Ontario; and
    That Council deem the Holstein Agro Expo and Rodeo as a municipally significant event and supports the Holstein Agro Expo and Rodeo committee in obtaining a Special Occasions Permit through the Alcohol and Gaming Commission of Ontario.

  • Whereas the Honourable Minister of the Environment, Conservation and Parks, Jeff Yurek issued policy direction letters on August 15, 2019, and as amended April 3, 2020, to the Resource Productivity and Recovery Authority requesting that CIF submit recommendations for a wind up plan and to end the CIF as soon as practical prior to December 31, 2025; and
    Whereas RPRA approved the CIF Windup Plan on December 22, 2020, for CIF to wind up operations by December 31, 2023;
    Therefore, be it resolved that the Council of the Corporation of Southgate request that CIF continue to assist, support and provide guidance to municipalities and First Nations communities with the Blue Box transition and non-eligible sources bridging ICI options for collections; and
    That the Minister reconsider extension of the CIF services and agreements, beyond 2023; and
    That this resolution be circulated to the Association of Municipalities of Ontario (AMO), Ontario Big City Mayors (OBCM), and all Ontario municipalities for support to pass similar resolutions and be forwarded to the Resource Productivity and Recovery Authority (RPRA) Chief Executive Officer, Frank Denton, the Ministry of the Environment, Conservation and Parks, the Office of the Premier of Ontario, MP Alex Ruff, and MPP Rick Byers.

  • Be it resolved that Council receive Staff Report PW2023-025 for information; and
    That Council consider approval of By-law 2023-052 to install a stop sign on the Melancthon / Southgate Townline as recommended.

  • Be it resolved that by-law number 2023-052 being a by-law to provide for the erecting of a stop sign at an intersection be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive staff report CAO2023-008 for information; and
    That Council direct staff to proceed with an executive search with Legacy Partners for the Manager of Planning and Development, at a cost of $19,000.

  • Be it resolved that Council receive Staff Report PL2023-026 for information; and
    That Council consider approval of By-law 2023-050.
    That Council consider approval of Deeming By-law 2023-056.
    That Council direct staff register By-law 2023-056 on title of the subject lands being Lots 20 and 21 of Plan 812.

  • Be it resolved that by-law number 2023-050 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that by-law number 2023-056 being a by-law merging Lots 20 and 21 on Registered Plan 812, by deeming the Lots not to be lots on a registered plan of subdivision in accordance with subsection 50(4) of the Planning Act, R.S.O. 1990, c. P.13, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report PL2023-027 for information; and
    That Council consider approval of By-law 2023-051.

  • Be it resolved that by-law number 2023-051 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report PL2023-028 for information; and
    That Council consider endorsing the Draft plan Redline Revisions; and
    That Council direct staff to forward this report and the resolution on to the County of Grey, and
    That Council consider approval of Zoning By-law 2023-054.

  • Be it resolved that by-law number 2023-054 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that by-law number 2023-060 being a by-law to appoint a Treasurer for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that by-law number 2023-061 being a by-law to appoint a Municipal Bylaw Enforcement Officer for the Township of Southgate in accordance with Section 15 of The Police Services Act RSO 1990 Chapter 10 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive the items on the Correspondence consent agenda dated June 7, 2023 (save and except items _____) as information. 

  • Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated June 7, 2023 (save and except items _____) as information. 

  • Be it resolved that by-law number 2023-062 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on June 7, 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council adjourn the meeting at [TIME].

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