Township of Southgate
Addendum Council Meeting Agenda

Wednesday, February 02, 2022

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 6:00 PM.

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

6.

Declaration of Pecuniary Interest

7.

Committee of the Whole

7.1

Resolve into Committee of the Whole

• Be it resolved that Council recess the Regular Council meeting at [TIME] and move into the Committee of the Whole to allow for fuller discussion regarding the Flato Developments Inc. proposal and request for the Province of Ontario to issue a Ministry Zoning Order on 3 parcels of land around the urban settlement area of Dundalk.

7.2

Appointment of Chair

• Be it resolved that the Committee appoint ________________ as Chair of the Committee of the Whole meeting on February 2, 2022. 

7.3

Reports of Municipal Officers

7.3.1

Chief Administrative Officer Dave Milliner

7.3.1.1

CAO2022-003 Flato Proposal Request for Support to Seek a Ministry Zoning Order and Draft MZO Development Agreement Report

• Be it resolved that the Committee receive staff report CAO2022-003 as information; and
  That the Committee recommend that Council approve to proceed with a Township of Southgate support resolution for a Participating Provincial Municipal Zoning Order for Flato Lands proposed around Dundalk settlement area identified as Flato Northeast, Flato Northwest and Flato Southeast development projects; and
  That the Committee recommend that Council approve the draft Southgate Municipal Zoning Order Development Agreement for Flato projects identified as Flato Northeast, Flato Northwest and Flato Southeast as presented and for possible further amendments; and
  That the Committee recommend that Council consider approval of supporting the Participating Provincial Municipal Zoning Order for Flato Lands proposed around Dundalk settlement area and the Southgate Municipal Zoning Order Development Agreement by Municipal By-law 2022-020 at the February 16, 2022 Council meeting.

7.4

Resolve back to Council

• Be it resolved that the Committee of the Whole resolve back to the Regular Council meeting at [TIME].

8.

Motions Resulting from Committee of the Whole

8.1

CAO2022-003 Flato Proposal Request for Support to Seek a Ministry Zoning Order and Draft MZO Development Agreement Report

• Be it resolved that Council receive staff report CAO2022-003 as information; and
  That Council approve to proceed with a Township of Southgate support resolution for a Participating Provincial Municipal Zoning Order for Flato Lands proposed around Dundalk settlement area identified as Flato Northeast, Flato Northwest and Flato Southeast development projects; and
  That Council approve the draft Southgate Municipal Zoning Order Development Agreement for Flato projects identified as Flato Northeast, Flato Northwest and Flato Southeast as presented and for possible further amendments; and
  That Council consider approval of supporting the Participating Provincial Municipal Zoning Order for Flato Lands proposed around Dundalk settlement area and the Southgate Municipal Zoning Order Development Agreement by Municipal By-law 2022-020 at the February 16, 2022 Council meeting.

9.

Delegations & Presentations

None

10.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the January 19, 2022 Regular Council meeting as presented.

11.

Reports of Municipal Officers

11.1

Chief Building Official Bev Fisher

11.1.1

CBO2022-001 Soil Permit Request as per Bylaw 2017-049

• Be it resolved that Council receive Staff Report CBO2022-001 for information; and
  That Council approve the proposed Soils Permit as per By-law 2017-049 request received from 2570970 Ontario Inc.

11.2

Treasurer William Gott

11.2.1

FIN2022-006 2022 Budget

• Be it resolved that Council receive Staff Report FIN2022-006 2022 Budget as information; and
  That Council approves the 2022 Budget, as presented.

11.2.2

FIN2022-007 2022 Donations, Grants and Funding

• Be it resolved that Council receive Staff Report FIN2022-007 2022 Donations, Grants, and Funding be received as information; and
  That Council approve the application of the Dundalk District Agricultural Society for funding of $2,500 for the 2022 Dundalk Fall Fair.

11.3

Planner Clinton Stredwick

11.3.1

PL2022-001-C16-21-OPA2-21 Dundalk Medical Facility

• Be it resolved that Council receive Staff Report PL2022-001 for information; and
  That Council consider approval of by-law 2022-005 adopting OPA 30 to the Township of Southgate Official Plan; and
  That Council consider approval of site specific zoning by-law 2022-006 for the medical facility lands.

   

11.3.2

By-law 2022-005 - Official Plan Amendment - OPA2-21 Dundalk Medical Centre

• Be it resolved that by-law number2022-005 being a by-law to adopt Amendment No. 30 to the Township of Southgate Official Plan be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.3.3

By-law 2022-006 - Zoning By-law Amendment - C16-21 and OPA2-21 Dundalk Medical Facility

• Be it resolved that by-law number 2022-006 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.3.4

PL2022-008-C32-21 Harper Homes Inc

• Be it resolved that Council receive Staff Report PL2022-008 for information; and

  That Council consider approval of By-law 2022-013.

11.3.5

By-law 2022-013 - Zoning By-law Amendment - C32-21 Harper Homes Inc

• Be it resolved that by-law number 2022-013 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.3.6

PL2022-006-SP 21-21 Elias Martin

• Be it resolved that Council receive Staff Report PL2022-006 for information; and
  That Council consider approval of By-law 2022-011 authorizing the entering into a Site Plan Amending Agreement.

11.3.7

By-law 2022-011 - Site Plan Amending Agreement - Elias and Edna Martin

• Be it resolved that by-law number 2022-011 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.4

Economic Development Officer Terri Murphy

11.4.1

EDO2022-002-1522431 Ontario Inc. Purchase of Eco Park Lands

• Be it resolved that Council receive Staff Report EDO2022-002 for information; and

  That Council approve the purchase and sale agreement for lands in the Eco Park to 1522431 Ontario Inc.; and

  That Council consider approval of Southgate By-law 2022-017 to execute this purchase and sale agreement.

11.4.2

By-law 2022-017 - Purchase and Sale Agreement - Eco Park - Lisanti-Wilson

• Be it resolved that by-law number 2022-017 being a by-law to authorize a purchase and sale agreement between 1522431 Ontario Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.4.3

EDO2022-003-2164130 Ontario Inc. Purchase of Eco Park Lands

• Be it resolved that Council receive Staff Report EDO2022-003 for information; and

  That Council approve the purchase and sale agreement for lands in the Eco Park to 2164130 Ontario Inc.; and

  That Council consider approval of Southgate By-law 2022-018 to execute this purchase and sale agreement.

11.4.4

By-law 2022-018 - Purchase and Sale Agreement - Eco Park - Calhoun Super Structures

• Be it resolved that by-law number 2022-018 being a by-law to authorize a purchase and sale agreement between 2164130 Ontario Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

12.

By-laws and Motions

12.1

By-law 2022-004 - Election Sign By-law

• Be it resolved that by-law number 2022-004 being a by-law to regulate Election Signs within the Township of Southgate and to repeal by-law 2017-129 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

12.2

By-law 2022-015 - Procedural By-law

• Be it resolved that by-law number 2022-015 being a by-law to govern the proceedings of Council, Committees, Public Meetings and Committee of Adjustment be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

13.

Notice of Motion

None

14.

Consent Items

14.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated February 2, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

14.1.1

EDO2022-004 - Eco Park Update

14.1.2

HR2022-002 – Customer Service and Support Contract

14.1.3

HR2022-003 – Administrative, Finance and By-Law Assistant

14.1.4

CBO2022-002 - Varney Speedway By-law Update

14.1.5

Librarian CEO Report 2022-01-20

14.1.6

Southgate Ruth Hargrave Memorial Library - 2021 4th Quarter Stats Report

14.1.7

December 2021 Cheque Register

14.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated February 2, 2022 (save and except items _____) as information. 

14.2.1

Dundalk Food Bank 2021 Report

14.2.2

Solicitor General - Review of Court Security and Prisoner Transportation - received January 21, 2022

14.2.3

SVCA - Approved Meeting Minutes December 16, 2021 - received January 21, 2022

14.2.4

GRCA - Notification of Budget 2022 - received January 24, 2022

14.2.5

Minister of Agriculture and Agri-Food - OWDCP Updated - received January 25, 2022

14.2.6

Ministry of the Environment- Regulatory and Policy Proposals under the Conservation Authorities Act – received January 26, 2022

14.2.7

BMA Management Consulting Inc - Southgate Executive Summary Report and Final Report

Click here, to view the report.

14.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated February 2, 2022 (save and except items _____) as information. 

14.3.1

Town of Bruce Mines - Letter of Support Annual Emergency Exercise - received January 14, 2022

14.3.2

Plympton-Wyoming - Fire Safety Measures - received January 17, 2022

14.3.3

Town of Bracebridge - MPSSAS Support - received January 19, 2022

14.3.4

Township of Selwyn -Annual Emergency Exercise Requirement - received January 20, 2022

14.3.5

Municipality of Shuniah - MPAC Province Wide assessment - received January 21, 2022

14.3.6

Town of Blue Mountains - Support regarding Annual Emergency Exercise Requirements - received January 21, 2022

14.3.7

Municipality of Killarney - Annual Emergency Exercise Requirement - received January 25, 2022

14.3.8

Municipality of South Huron - Support for Southgate Resolution re Annual Exercise Requirement - received Jan 25, 22

14.3.9

Township of Adjala-Tosorontio - Funding Support Request for Rural Municipalities Bridges and Culverts - received January 25, 2022

14.4

Closed Session (for information)

None

15.

County Report

https://www.grey.ca/council

16.

Members Privilege - Good News & Celebrations

17.

Closed Meeting

None

18.

Confirming By-law

• Be it resolved that by-law number 2022-019 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on February 2, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

19.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].