Township of Southgate
Special Council Meeting Agenda

Tuesday, November 29, 2022

9:00 A.m. - 12:00 P.m.

Holstein Council Chambers

123273 Southgate Road 12

Holstein, Ontario N0G 2A0

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1.

Call to Order

2.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

3.

Declaration of Pecuniary Interest

4.

Closed Meeting

• Be it resolved that Council proceed into Closed Session at [TIME] in order to address matters related to Personal Matters about an Identifiable Individual (Sec. 239 2(b)) and Labour Relations or Employee Negotiations (Sec. 239 2(d)) (Subject: Market Check and Employee Compensation - Verbal Report), Personal Matters about an Identifiable Individual (Sec. 239 2(b))(Subject: Tax Arrears Certificate Registration - Staff Report FIN2022-33C), Litigation or Potential Litigation (Sec 239. 2(e)) (Subject: Accident at Highway 89 and Sideroad 55 - Verbal Update), A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality (sec. 239 (2) k) (Subject: Confidential Agreement Discussions - Verbal Update); and  
  That Treasurer William Gott, Public Works Manager Jim Ellis, HR Coordinator Kayla Best, Clerk Lindsey Green and Chief Administrative Officer Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

4.1

Personal Matters about an Identifiable Individual (Sec. 239 2(b)) and Labour Relations or Employee Negotiations (Sec. 239 2(d)) (Subject: Market Check and Employee Compensation - Verbal Report)

4.2

Personal Matters about an Identifiable Individual (Sec. 239 2(b))(Subject: Tax Arrears Certificate Registration - Staff Report FIN2022-33C)

4.3

Litigation or Potential Litigation (Sec 239. 2(e)) (Subject: Accident at Highway 89 and Sideroad 55 - Verbal Update)

4.4

A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality (sec. 239(2) k) (Subject: Confidential Agreement Discussions - Verbal Update)

5.

By-laws and Motions

5.1

By-law 2022-162 - Tax Arrears Extension Agreement

• Be it resolved that by-law number 2022-162 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.

Committee of the Whole

6.1

Resolve into Committee of the Whole

• Be it resolved that Council recess the Special Council meeting at [TIME] and move into the Committee of the Whole meeting to allow for fuller discussion regarding the 2023 Capital Budget.

6.2

Appointment of Chair

• Be it resolved that the Committee appoint ______________ as Chair of the Committee of the Whole meeting on November 29, 2022.

7.

Reports of Municipal Officers

7.1

Treasurer William Gott

7.1.1

FIN2022-032 2023 Capital Budget

To Be Updated with Addendum Agenda

8.

Resolve back to Council

• Be it resolved that the Committee resolve back to the Special Council meeting at [TIME].

9.

Motions Resulting from Committee of the Whole

9.1

FIN2022-032 2023 Capital Budget

To Be Updated with Addendum Agenda

10.

Reports of Municipal Officers

10.1

Public Works Manager Jim Ellis

10.1.1

PW2022-052 Holstein Dam Safety Review

• Be it resolved that Council receive Staff Report PW2022-052 Holstein Dam Safety Review for information.

11.

Confirming By-law

• Be it resolved that by-law number 2022-161 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its special meeting held on November 29, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

12.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].