Township of Southgate
Council Meeting Agenda

Wednesday, January 19, 2022

6:00 P.m. - 9:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Public Meeting

7.1

C32-21 - Harper Homes Inc. Con 18, Lot 16, Geographic Township Egremont

7.1.1

Background

The Purpose of the proposed zoning bylaw amendment application is to implement a condition of consent and recognize a reduced lot area. The
zoning amendment will reduce the lot area requirement from 2000m² to 1450m².
The Effect of the proposed zoning by-law amendment would be to change the zone symbol on a portion of the subject lands from R5 to R5 exception (R5-XXX) to recognize the reduced lot area.

7.1.2

Application and Notice of Public Meeting

7.1.3

Comments Received from Agencies and the Public

7.1.4

Questions from Council

7.1.5

Applicant or Agent

7.1.6

Members of the Public to Speak

7.1.7

Further Questions from Council

7.1.8

Adjournment

8.

Delegations & Presentations

8.1

FLATO Developments Inc - Presentation

• Be it resolved that Council receive the Flato Developments Inc presentation as information.

9.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the December 15, 2021 Council meeting as presented; and
  That Council approve the minutes from the December 21, 2021 Special Council meeting as presented. 

10.

Reports of Municipal Officers

10.1

Treasurer William Gott

10.1.1

FIN2022-001 Temporary Borrowing

• Be it resolved that Council receive Staff Report FIN2022-001 Temporary Borrowing as information; and
  That By-law 2022-001, being a by-law authorizing the temporary borrowing of money to meet current expenditures of the Municipality for the year 2022, be considered for approval.

10.1.2

By-law 2022-001 - Borrowing By-law

• Be it resolved that by-law number 2022-001 being a by-law to authorize the borrowing of money to meet the current expenditures of the Council of the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.1.3

FIN2022-002 2022 Interim Tax Levy

• Be it resolved that Council receive Staff Report FIN2022-002 2022 Interim Tax Levy as information; and
  That By-law 2022-002, being a by-law to provide for interim tax levies for the 2022 fiscal year be considered for approval.

10.1.4

By-law 2022-002 - Interim Tax Levy

• Be it resolved that by-law 2022-002 being a by-law to provide for interim tax levies for the 2022 fiscal year be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.1.5

FIN2022-003 Fees and Charges

• Be it resolved that Council received Staff Report FIN2022-003 Fees and Charges as information; and
  That Council consider By-law 2022-003, being a by-law to establish fees and charges for certain services provided by the Township of Southgate for approval.

10.1.6

By-law 2022-003 - Adopt Fees and Charges

• Be it resolved that by-law number 2022-003 being a by-law to establish fees and charges for certain services in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.1.7

FIN2022-005 Development Charges Study RFP

• Be it resolved that Council receive Staff Report FIN2022-005 Development Charge Study RFP as information; and
  That Council approve the Development Charge Study Request for Proposals (RFP) as presented; and
  That Council directs staff to release and advertise the Development Charge Study RFP document.

10.1.8

FIN2022-004 2022 Donations, Grants and Funding

• Be it resolved that Council receive Staff Report FIN2022-004 2022 Donations, Grants, and Funding be received as information; and
  That Council approve the application of the Dundalk Dance Association for a $500 donation to the 2022 Canadian Open Square Dancing, Step Dancing, Clogging and Fiddle Contest; and
  That Council approve the application of the Optimist Club of Egremont for $1,000 of funding towards fireworks for a July 1, 2022 celebration; and
  That Council approve a donation of $100 to the Dundalk & District Food Bank Christmas Cheer program; and
  That Council approve a donation of $100 to the Holstein and District Christmas Hamper program.

10.2

Clerk Lindsey Green

10.2.1

CL2022-002 – Procedural By-law Amendments

• Be it resolved that Council receive Staff Report CL2022-002 for information; and
  That Council receive the draft amendments to the Procedural By-law as information; and
  That Council provide comments to the Clerk on the proposed amendments, or further amendments, no later than January 25, 2022; and
  That Council consider approval of the Procedural By-law with incorporated amendments at the February 2, 2022 Council meeting.

10.2.2

CL2022-003 – Election Sign By-law - Draft

• Be it resolved that Council receive Staff Report CL2022-003 for information; and
  That Council receive the draft election sign by-law as information; and
  That Council provide feedback to the Clerk on the draft by-law no later than January 25, 2022; and
  That Council consider approval of the Election Sign By-law at the February 2, 2022, Council meeting.

10.3

Public Works Manager Jim Ellis

10.3.1

PW2022-002 Request for Southgate Sideroad Name Change

• Be it resolved that Council receive Staff Report PW2022-002 for information; and
  That Council approve, in principle, the renaming of Southgate Sideroad 47 between Highway 89 and Southgate Road 04 to Little Red Way; and
  That Council consider approval of the renaming of the road by By-law No. 2022-004 at the February 2, 2022, Council meeting after public notice has been given.

10.3.2

PW2022-003 DWQMS Management Review 2021 Meeting Minutes

• Be it resolved that Council receive Staff Report PW2022-003 for information; and
  That Council acknowledges the receipt of the 2021 Drinking Water Quality Management Standard Annual Management Review Meeting Minutes.

10.4

HR Coordinator Kayla Best

10.4.1

HR2022-001 – CAO Review

• Be it resolved that Council receive staff report HR2022-001 for information; and
  That Council discuss and direct staff as to the format of the CAO review for 2021-2022; and
  That Council direct staff to include feedback from all Department Heads for the CAO Performance Review.

10.5

Planner Clinton Stredwick

10.5.1

PL2022-002-C26-21 Tilman and Naomi Sherk

• Be it resolved that Council receive Staff Report PL2022-002 for information; and
  That Council consider approval of By-law 2022-007.

10.5.2

By-law 2022-007 - Zoning By-law Amendment - C26-21 Tilman and Naomi Sherk

• Be it resolved that by-law number 2022-007 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.5.3

PL2022-003-C27-21 Powell Furniture Inc.

• Be it resolved that Council receive Staff Report PL2022-003 for information; and
  That Council consider approval of By-law 2022-008.

10.5.4

By-law 2022-008 - Zoning By-law Amendment - C27-21 Powell Furniture Inc

• Be it resolved that by-law number 2022-008 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.5.5

PL2022-004-C28-21 Tobias M Bauman Holdings Inc.

• Be it resolved that Council receive Staff Report PL2022-004 for information; and
  That Council consider approval of By-law 2022-009.

10.5.6

By-law 2022-009 - Zoning By-law Amendment - C28-21 Tobias M Bauman Holdings Inc

• Be it resolved that by-law number 2022-009 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.5.7

PL2022-005-SP20-21-Daniel and Rachel Bauman

• Be it resolved that Council receive Staff Report PL2022-005 for information; and
  That Council consider approval of By-law 2022-010 authorizing the entering into a Site Plan Agreement.

10.5.8

By-law 2022-010 - Site Plan 20-21 Daniel and Rachel Bauman

• Be it resolved that by-law number 2022-010 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.5.9

PL2022-007-SP22-21-Clea-Mar Machining Inc

• Be it resolved that Council receive Staff Report PL2022-007 for information; and
  That Council consider approval of By-law 2022-012 authorizing the entering into a Site Plan Agreement.

10.5.10

By-law 2022-012 - Site Plan 22-21 Clea-Mar Machining Inc

• Be it resolved that by-law number 2022-012 being a by-law to authorize the execution of a Site Plan Control Agreement read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.

By-laws and Motions

None

12.

Notice of Motion

None

13.

Consent Items

13.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated January 19, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

13.1.1

CAO2021-001 Dundalk Olde Town Hall Update

13.1.2

CAO2022-002 Flato Proposal Request for Support to Seek a Ministry Zoning Order

13.1.3

CL2022-001 – 2022 Council Conferences Cost Estimates

13.1.4

EDO2021-001-Quartlery Report

13.1.5

FIRE2022-001 - Dundalk Fire Department 2021 Year End Report

13.1.6

PW2022-001 Department Report

13.1.7

FIRE2022-002 - Intent to Sell Pumper 7

13.1.8

PW2022-005 MECP 2021/2022 Dundalk Drinking Water Inspection Report

13.1.9

Building, By-law and Canine Report December 2021

13.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated January 19, 2022 (save and except items _____) as information. 

13.2.1

Charity Radio Bingo - Southgate Approval Letter

13.2.2

SVCA - 2022 Planning Fees

13.2.3

Ministry of the Attorney General - Response to Lottery Letter resolution - received December 10, 2021

13.2.4

SMART - June 25, 2021 Approve Minutes - received December 10, 2021

13.2.5

SMART - July 23, 2021 Approved Minutes - received December 10, 2021

13.2.6

SMART - October 1, 2021 Approved Minutes - received December 10, 2021

13.2.7

SMART - October 29, 2021 Approved Minutes - received December 10, 2021

13.2.8

SVCA - November 18, 2021 Meeting Minutes - received December 16, 2021

13.2.9

GRCA - Final Transition Plan Under Regulation 687-21 - received December 20, 2021

13.2.10

GRCA - Members 2021 Meeting Attendance - received December 20, 2021

13.2.11

GRCA - Summary of General Membership Meeting - December 17, 2021 - received December 20, 2021

13.2.12

SVCA - 2022 Meeting Schedule - received December 21, 2021

13.2.13

Minister of Environment - Minister's Annual Report on Drinking Water 2021 - received December 23, 2021

13.2.14

Multi-Municipal Wind Turbine Working Group - Wind Turbine Failures - received December 23, 2021

13.2.15

SVCA - Transition Plan Submission - received December 24, 2021

13.2.16

JunCtian Community Initiatives - Proclamation Request Black History Month - received January 3, 2022

13.2.17

Ministry of the Environment - Operators of Drinking Water and Wastewater Systems - received January 5, 2022

13.2.18

MMAH - Omicron Variant Testing and Isolation Guidelines - received December 7, 2022

13.2.19

Ministry of Northern Development - Proposed Regulatory Changes Under Aggregate Resource Act - received January 10, 2022

13.2.20

Crime Stoppers of Grey Bruce - Coordinator Report October to December 2021 - received January 11, 2022

13.2.21

OGRA - 2022 Good Roads Conference Rescheduled - received January 13, 2022

13.2.22

MMAH - Heads of Council Regulations for Bill 276 and Bill 13

13.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated January 19, 2022 (save and except items _____) as information. 

13.3.1

Township of Mulmur - Truth and Reconciliation - received December 13, 2021

13.3.2

City of Sarnia - Catch and Release Justice - received December 16, 2021

13.3.3

Tay Valley Township - Province Wide Assessment Update - received December 17, 2021

13.3.4

Town of Bradford West Gwillimbury - Motion Against Quebec's Bill 21 - received December 24, 2021

13.3.5

Township of Addington Highlands - Annual Emergency Exercise - received January 4, 2022

13.4

Closed Session (for information)

None 

14.

County Report

https://www.grey.ca/council

15.

Members Privilege - Good News & Celebrations

16.

Closed Meeting

None

17.

Confirming By-law

• Be it resolved that by-law number 2022-016 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on January 19th, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

18.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].