Township of Southgate
Council Meeting Agenda

Wednesday, July 06, 2022

9:00 A.m. - 12:00 P.m.

Electronic Participation

---

1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Public Meeting

7.1

C8-22 - Grey Ridge Metals - Con 13, Lot 18  - Geographic Township of Proton 

7.1.1

Background

The Purpose of the proposed zoning bylaw amendment application is to allow for an on farm diversified use being a small scale dry Industrial Use shop including the sale of lumber and other building materials (retail sales). The owners wish to add the shop to the list of permitted uses for the Agricultural zone. The shop including office and power room is proposed to be up to 750m2 with outside storage of approximately 500m2.
The Effect of the proposed zoning by-law amendment would be to change the zone symbol on a portion of the subject lands to permit the dry Industrial Use shop within an Agricultural exception zone. Any Environmental Protection Zone Boundary may be adjusted based on Conservation Authority comments.

7.1.2

Application and Notice of Public Meeting

7.1.3

Comments Received from Agencies and the Public

7.1.4

Questions from Council

7.1.5

Applicant or Agent

7.1.6

Members of the Public to Speak

7.1.7

Further Questions from Council

7.1.8

Adjournment

8.

Delegations & Presentations

8.1

Principles Integrity Presentation - Annual Report - Janice Atwood-Petkovski

• Be it resolved that Council receive the 2022 annual report presentation from Principles Integrity as information. 

8.2

Grey Bruce Local Immigration Partnership Presentation - Deepikaa Gupta

• Be it resolved that Council receive the Grey Bruce Local Immigration Partnership presentation as information. 

9.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the June 15, 2022 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the June 20, 2022 and June 21, 2022 Special Council and Closed Session meetings as presented.

10.

Reports of Municipal Officers

10.1

Librarian CEO Lacy Russell 

10.1.1

LIB2022-002- Replacement DVR for Security Cameras

• Be it resolved that Council receive Staff Report LIB2022-002 for information; and
  That Council approve that the replacement costs of the new DVR be funded from the Library Capital Reserve.

10.2

Treasurer William Gott

10.2.1

FIN2022-018 External Audit Services

• Be it resolved that Council receive Staff Report FIN2022-018 External Audit Services as information; and
  That Council approve RFP-FIN2022-002 External Audit Services as presented; and
  That Council directs staff to release and advertise the RFP-FIN2022-002 External Audit Services document.

10.3

Clerk Lindsey Green

10.3.1

CL2022-022 – Restricted Acts of Council (Lame Duck) Period

• Be it resolved that Council receive Staff Report CL2022-022 for information; and
  That if Council is in a restricted position (Lame Duck) after Nomination Day (August 19, 2022), pursuant to Section 275 of the Municipal Act, 2001, Council delegates authority to the Chief Administrative Officer and/or other Department Heads to take action, where necessary, on certain restrictions listed in Section 275(3) of the Municipal Act, 2001; and
  That Council directs the Chief Administrative Officer and/or other Department Heads to report on any actions taken under the restrictions listed in 275(3) of the Municipal Act, 2001, between Nomination Day and the commencement of the Council term; and
  That this delegation be finalized through By-law 2022-093, with the delegation expiring on December 7, 2022.

10.3.2

By-law 2022-093 - Restricted Acts of Council - Delegated Authority

• Be it resolved that by-law number 2022-093 being a by-law to delegate certain duties and acts during restricted periods after nomination day or the election of a new Council be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.3.3

CL2022-023 – 2022 Council Calendar Amendment

• Be it resolved that Council receive Staff Report CL2022-023 for information; and
  That Council approves amending the 2022 Council Calendar to schedule an additional regular meeting of Council on Thursday August 18, 2022, beginning at 9:00 AM.

10.4

Public Works Manager Jim Ellis

10.4.1

PW2022-039 No Heavy Trucks By-law Amendment Osprey Street North

• Be it resolved that Council receive Staff Report PW2022-039 for information; and That Council consider approval of By-law 2022-098 being a by-law to amend By-law Number 2020-124, Schedule A to prohibit heavy trucks on Osprey Street North.

10.4.2

By-law 2022-098 - Amending By-law - By-law 2020-124 - Prohibit Heavy Trucks By-law

• Be it resolved that by-law number 2022-098 being a by-law to amend by-law number 2022-124, being a by-law to prohibit heavy trucks on certain highways in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.5

Chief Administrative Officer Dave Milliner

10.5.1

CAO2022-033 White Rose Subdivision Letter of Credit Reduction Report

• Be it resolved that Council receive staff report CAO2022-033 as information; and
  That Council approve the White Rose Park Phase I & II Residential Development project for the Preliminary Acceptance of the Phase III & IV Internal Works; and
  That Council approve the White Rose Park Phase I & II Residential Development project Letter of Credit security reduction based on the Preliminary Acceptance of the Phase III & IV External Works to reduce the Letter of Credit requirement to $200,000.00 being required by the Township of Southgate.

10.5.2

CAO2022-034 White rose Phase III Development Project Site Alteration Agreement Approval Report

• Be it resolved that Council receive staff report CAO2022-034 as information; and
  That Council approve the White Rose Phase III Development Project Site Alteration Agreement dated July 6, 2022; and
  That Council consider approving the White Rose Phase III Residential Development  Site Alteration Agreement dated July 6, 2022 by Municipal By-law 2022-091.

10.5.3

CAO2022-035 Southgate Development Policy D-14 Approval Report

• Be it resolved that Council receive staff report CAO2022-035 as information; and
  That Council approve the Southgate Residential Development Securities & Maintenance Policy D-14 as presented; and
  That Council consider approving the Southgate Residential Development Securities & Maintenance Policy D-14 by municipal By-law 2022-092 at the July 6^th, 2022 Council meeting.

10.5.4

By-law 2022-092 - Adopt Residential Development Subdivision Security Maintenance Policy

• Be it resolved that by-law number 2022-092 being a by-law to adopt a Residential Development Subdivision Security Maintenance Policy be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.5.5

CAO2022-037 - Southgate LAS Electricity Program and 2023 Hedge Report

• Be it resolved that Council receive staff report CAO2022-037 as information; and
  That Council approve the Township of Southgate continue with a AMO LAS Electricity Procurement Program purchase of electricity for 2023 Hedge Level of 65% (65 percent) for 2023.

10.5.6

CAO2022-036 Southgate Meadows Inc. Flato East Phase 7 8 10 Subdivision Agreement Report

• Be it resolved that Council receive staff report CAO2022-036 as information; and
  That Council approve the Flato Dundalk Meadows Inc. East Phase 7, 8 & 10 Subdivision Agreement as presented; and
  That Council approve the project securities requirement for the Flato Development Inc. residential projects in Dundalk and calculated based on 80% of the total securities required as per Southgate Development Policy D-14, being justified by their development history not requiring security draw by the Township, plus based on the number of development projects they have in progress, the amount invested in their project servicing works that is already installed and/or in the warranty/final acceptance approval process; and
  That Council consider approval of the final Flato Dundalk Meadows Inc., Flato East Phase 7, 8 & 10 Subdivision Agreement by municipal By-law 2022-090 at the July 6, 2022 Council meeting.

10.5.7

By-law 2022-090 - Flato East Phase 7, 8 and 10 Subdivision Agreement Approval

• Be it resolved that by-law number 2022-090 being a by-law to authorize a subdivision agreement with Flato Dundalk Meadows Inc. and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.6

HR Coordinator Kayla Best

10.6.1

HR2022-030 Library Staffing Updates

• Be it resolved that Council receive Staff Report HR2022-030 for information; and
  That Council approve the updates made to the Job Description for Part Time Library Assistant.

10.6.2

HR2022-033 Market Check

• Be it resolved that Council receive Staff Report HR2022-033 for information; and
  That Council direct staff proceed internally with a Council compensation review; and
  That Council direct staff to discuss hiring a consultant for a staff Market Check during 2023 budget discussions.

10.7

Planner Clinton Stredwick

10.7.1

PL2022-049-C3-23 Jerry Jack

• Be it resolved that Council receive Staff Report PL2022-049 for information; and
  That Council direct staff to bring forward a by-law including a holding symbol and waiving necessity for site plan control or a development agreement;
  OR
  That Council direct staff to bring forward a by-law without a holding symbol removed but still requiring a development agreement to be implemented for the paved apron.

10.7.2

PL2022-48-C1-22-Flato Phases 7,8 & 10 removal of H

• Be it resolved that Council receive Staff Report PL2022-048 for information; and
  That Council Consider Approval of By-law 2022-094

10.7.3

By-law 2022-094 - Holding By-law Lift Holding on Phase 7, 8 and 10

• Be it resolved that by-law number 2022-094 being a by-law to lift Holding (H) Provision from Zoning By-law 19-2002 as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.7.4

PL2022-047-Retail Cannabis Report

• Be it resolved that Council receive Staff Report PL2022-032 for information; and

  Option #1
  That Council provide direction to staff to amend the zoning by-law prior to Council reconsidering permitting retail cannabis stores to open.

  or

  Option #2
  That Council continue with the status quo and continue to prohibit retail cannabis stores withing Southgate.

10.7.5

PL2022-053-Flato Phases 7, 8 & 10 Clearance Letter

• Be it resolved that Council receive Staff Report PL2022-053 for information; and
  That Council direct staff to forward the clearance letter onto the Grey County Director of Planning.

11.

By-laws and Motions

11.1

By-law 2022-097 - Road Widening By-law - B8-21, B9-21 and B10-21 - Sharon and Timothy Roberts

• Be it resolved that by-law 2022-097 being a bylaw to establish a highway in the Former Township of Egremont be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.2

By-law 2022-099 - Adopt Electronic Participation Policy No. 86

• Be it resolved that by-law number 2022-099 being a by-law to adopt an “Electronic Participation Policy” known as Policy Number 86 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

12.

Notice of Motion

None

13.

Consent Items

13.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated July 6, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

13.1.1

HR2022-029 - Waste Staffing Updates

13.1.2

HR2022-031 - Building Staffing Updates

13.1.3

HR2022-032 - CAO Recruitment Update

13.1.4

PW2022-037 Department Report

13.1.5

PW2022-038 Holstein Pond & Sluice Raceway Update

13.1.6

Librarian CEO Report - June 23, 2022

13.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated July 6, 2022 (save and except items _____) as information. 

13.2.1

TOARC - 2021 Annual Report

13.2.2

Ministry of Health - Expiration of Class Order for Masking - received June 8, 2022

13.2.3

IESO Engagement Correspondence - Discussion Session for Municipalities in July - received June 20, 2022

13.2.4

GRCA - General Meeting Summary - received June 24, 2022

13.2.5

GRCA - Inventory of Programs and Services Update - received June 24, 2022

13.2.6

GRCA - Progress Report 1 Ontario Regulation 687-21 received June 24, 2022

13.2.7

OACAO - Letter of Agreement Seniors Health Fair Grant Funding - received June 27, 2022

13.2.8

SEGCHC 2021 Annual Report

13.2.9

SEGCHC - General Meeting Agenda and Minutes - received June 27, 2022

13.3

Resolutions of other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated July 6, 2022 (save and except items _____) as information. 

13.3.1

Municipality of Shuniah - Letter of Support for City of Brantford (Former Mohawk Institute Residential School) - received June 30, 2022

13.4

Closed Session (for information)

• Be it resolved that Council approve the items on the Closed Session consent agenda dated July 6, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

13.4.1

EDO2022-013C - Grant Agreement

Municipal Act, 2001, as amended, Section 239(2) Government Information Supplied in Confidence

13.4.2

HR2022-034 - Staffing Update

Municipal Act, 2001, as amended, Section 239 (2)(b) Personal Matters about an Identifiable Individual, 239(2)(d) Labour Relations or Employee Negotiations 

14.

County Report

https://www.grey.ca/council

15.

Members Privilege - Good News & Celebrations

16.

Closed Meeting

None

16.1

Section 13.4 - Closed Session Consent Items 

17.

Confirming By-law

• Be it resolved that by-law number 2022-100 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on July 6, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

18.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].