Township of Southgate
Addendum Council Meeting Agenda

Wednesday, September 16, 2020

1:00 P.m. - 3:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 1:00 PM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

4.

Declaration of Pecuniary Interest

5.

Delegations & Presentations

6.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the September 2, 2020 Council and Closed Session meetings as presented.

7.

Reports of Municipal Officers

7.1

Clerk Lindsey Green

7.1.1

CL2020-028-Ruth Hargrave Memorial Library Board- Member Appointment

• Be it resolved that Council receive Staff Report CL2020-028 as information; and
  That Council appoint Joan John as a Member of the Ruth Hargrave Memorial Library Board for the term ending 2022 effective September 16, 2020.

7.1.2

CL2020-029 – Bill 197, COVID-19 Economic Recovery Act – Electronic Participation Policy and Procedure By-law Amendments

• Be it resolved that Council receive Staff Report CL2020-029 as information; and
  That Council receive the Draft Electronic Participation Policy as information and provide feedback to the Clerk not later than September 25, 2020 by end of the day; and
  That Council direct staff to bring forward amendments to the Township Procedure By-law in accordance with the Electronic Participation Policy to the October 7, 2020 Council meeting for approval to allow for electronic participation to continue outside of a declared emergency.

7.2

Public Works Manager Jim Ellis

7.2.1

PW2020-048 Rate of Speed By-law

• Be it resolved that Council receive Staff Report PW2020-048 for information; and
  That Council consider passing the Rate of Speed By-law by By-law No. 2020-107 at the September 16, 2020 meeting.

7.2.2

By-law 2020-107 - Rate of Speed By-law

• Be it resolved that by-law 2020-107 being a by-law for setting the rate of speed of motor vehicles from a statutory speed limit be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.2.3

PW2020-047 Revised ATV and Snow Vehicle By-law

• Be it resolved that Council receive Staff Report PW2020-047 for information; and
  That Council consider passing the ATV and Motorized Snow Vehicle By-law No. 2020-089.

7.2.4

By-law 2020-089 - ATV By-law

• Be it resolved that by-law number 2020-089 being a by-law to regulate the operation of All-Terrain Vehicles (ATV’s), Multi-Purpose Off-Highway Utility Vehicles, Recreational Off-Highway Vehicles and Motorized Snow Vehicles on certain designated highways and unopened road allowances within the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.2.5

PW2020-046 Policy #56 Energy Management Policy and Plan (EMPP) 2020 Reporting

• Be it resolved that Council receive Staff Report PW2020-046 for information; and
  That Council approve the updated Policy #56 the Energy Management Policy and Plan and;
  That Council approve the Energy Management Policy Schedule A and Schedule B Annual report documents for 2018.

7.3

Chief Administrative Officer Dave Milliner

7.3.1

CAO2020-056 Flato Glenelg Carriage House Phase I Street Naming Report

• Be it resolved that Council receive Staff Report CAO2020-056 as information; and
  That Council approve of the Flato Glenelg Carriage House Development street naming of Aitchison Avenue, Doc Lougheed Avenue, Corbet Street, Fennel Street, MacKenzie Street, and Middleton Avenue, for use in Phase I of the project; and
  That Council approve the street naming by Municipal By-law at a future Council meeting.

7.4

Planner Clinton Stredwick

7.4.1

PL2020-044 - ZBA C13-20 - Ian and Kimberley Francis

• Be it resolved that Council receive Staff Report PL2020-044 for information; and
  That Council Consider approval of By-law 2020-102 permitting the erection of a garden suite on the subject lands.

7.4.2

By-law 2020-102 - ZBA C13-20 - Ian and Kimberley Francis

• Be it resolved that by-law number 2020-102 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.4.3

PL2020-048 - OPA1-20 and ZBA C4-20 - Flato East Commercial Development and Redline Revision

• Be it resolved that Council receive Staff Report PL2020-048 for information; and
  That Council consider supporting the Redline revision, and
  That Council consider adopting OPA 26 , and
  That Council consider approval of By-law 2020-104,

7.4.4

By-law 2020-103 - OPA1-20 and OPA No. 26 - Flato East Commercial Development

• Be it resolved that by-law number 2020-103 being a by-law to adopt Amendment No. 26 to the Township of Southgate Official Plan affecting the lands described as Con 13, Pt lot 6 (geographic Township of Proton) in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.4.5

By-law 2020-104 - ZBA C4-20 - Flato East Commerical Development

• Be it resolved that By-law number 2020-104 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.4.6

PL2020-061- Flato North Part Lot Control By-law 

• Be it resolved that Council receive Staff Report PL2020-061 for information; and
  That Council consider approval of By-law 2020-105; and
  That Council direct staff to forward 3 certified copies of the by-law with this report on to the County of Grey Director of Planning.

7.4.7

By-law 2020-105 - Flato North Part Lot Control By-law

• Be it resolved that by-law number 2020-105 being a by-law to remove certain lands from Part Lot Control in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.4.8

PL2020-062 - Request for Second Entrance - Harris

• Be it resolved that Council receive Staff Report PL2020-062 for information; and
  That Council refuse the request for a second entrance for this residential property.

8.

By-laws and Motions

8.1

By-law 2020-099 - Southgate Fireworks By-law 

• Be it resolved that by-law number 2020-099 Being a by-law to regulate the sale and use of fireworks within the Township be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.

Notice of Motion

None.

10.

Consent Items

10.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated September 16, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.1.1

FIN2020-022 - 2021 Budget

10.1.2

FIN2020-023 Financial Report – August 2020

10.1.3

HR2020-012 – Fire Prevention Officer

10.1.4

August 2020 Cheque Register

10.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated September 16, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.2.1

August 2020 - GRCA GM Summary - received August 28, 2020

10.2.2

Office of the Fire Marshal - Amendment to Ont Reg 380-04 under EMCPA - received September 4, 2020

10.2.3

Correspondence re Issues at Dundalk Parks - received September 14, 2020

10.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of other Municipalities consent agenda dated September 16, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.3.1

Township of Huron Kinloss - Emancipation Day - received August 28, 2020

10.3.2

Township of Huron Kinloss - Support for Cultural Service Sporting Clubs - received August 28, 2020

10.3.3

Township of Puslinch - COVID Funding Support - received September 4, 2020

10.4

Closed Session (for information)

None.

11.

County Report

https://www.grey.ca/council

12.

Members Privilege - Good News & Celebrations

13.

Closed Meeting

None. 

14.

Confirming By-law

• Be it resolved that by-law number 2020-108 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on September 16, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

15.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].