Township of Southgate
Council Meeting Agenda

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Holstein Council Chambers

1.
Call to Order

 

2.
Land Acknowledgement

 

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.
Open Forum - Register in Advance

 

If you wish to speak at Open Forum please register in advance of the meeting by email to clerks@southgate.ca 

4.
Confirmation of Agenda

 

  • Be it resolved that Council confirm the agenda as presented.

5.
Declaration of Pecuniary Interest

 

6.
Public Meeting

 

6.1
Ida Street Subdivision - Flato Ida Dundalk Inc. - Part Lot 229 and Part Lot 230, Concession 3 SWTSR, R547329; 16R8057; 17R2073 and 16R9094, Geographic Township Proton, Township of Southgate, County of Grey

 

6.1.1
Background

 

The County has received an application for a plan of subdivision (County file number 42T-2024-07), known as Ida Street Subdivision. The proposed plan of subdivision consists of 321 residential units, including 266 single detached units, 52 townhouses, and 3 ‘future residential’ units. New municipal roads will be constructed to service the proposed lots, including new road access from Ida Street, as well as two new public road entrances from County Road 9. The Traffic Impact Study has recommended that a new roundabout be constructed at the intersection of County Road 9 and Ida Street.
Full municipal water and sewer services are proposed for this development. Two park blocks have been incorporated into the current design, including a ~0.8 hectare block that will have walking trail connections to Ida Street; and an additional 1.2 hectare block that will be contiguous with 5 hectares of ‘Township Lands’ identified in Block 286. A 10-hecatre area of ‘Open Space’ lands will be reserved on the south-western portion of the site, which is anticipated to remain designated as ‘Hazard Lands.’ Finally, two stormwater management blocks have been identified on the northern and southern portions of the site.

6.1.2
Application and Notice of Public Meeting

This item has attachments. 
1.01. Ida Street Plan of Subdivision Application Form - 31 May 2024_Redacted.pdf
2.02. Ida Street Draft Plan - 30 April 2024.pdf

Click here for the link to the application documents on the County website.

6.1.3
Comments Received from Agencies and the Public

This item has attachments. 
1.Bell Comments.pdf
2.Enbridge Comments.pdf
3.Hydro One Comments.pdf
4.Southgate Public Works Comments_Redacted.pdf
5.GRCA Response - Delay in Commenting.pdf
6.Linda Lambrechts Comments_Redacted.pdf
7.BGCDSB Comments.pdf
8.BWDSB Comments.pdf

6.1.4
Questions from Council

 

6.1.5
Applicant or Agent

 

6.1.6
Members of the Public to Speak

 

6.1.7
Further Questions from Council

 

6.2
Adjounrment

 

7.
Delegations & Presentations

 

8.
Adoption of Minutes

This item has attachments. 
1.2024-09-04 Council Meeting Minutes.pdf

  • Be it resolved that Council approve the minutes from the September 4, 2024 Council and Closed Session meetings as presented.

9.
Reports of Municipal Officers

 

9.1
Strategic Initiatives Officer Graham Taylor

 

9.1.1
SIO2024-06 Draft Communications and Community Engagement Strategy

This item has attachments. 
1.SIO2024-06 Draft Communications and Community Engagement Strategy.pdf
2.Township of Southgate Communications and Community Engagement Strategy - DRAFT - 16 Sept 2024.pdf

  • Be it resolved that Staff report SIO2024-06 be received for information; and
    That Council adopt the draft Communications and Community Engagement Strategy.

9.2
Clerk Lindsey Green

 

9.2.1
CL2024-034 - Community Foundation Grey Bruce - Southgate Community Fund Management Committee Update

This item has attachments. 
1.CL2024-034 - Community Foundation Grey Bruce - Southgate Community Fund Management Committee Update.pdf
2.CL2024-034 - Attachment 1 - 2024-09-09 Community Fund Management Committee Minutes.pdf
3.CL2024-034 - Attachment 2 - Draft Community Foundation Grey Bruce - Southgate Community Fund Management ToR.pdf

  • Be it resolved that Council receive Staff Report CL2024-034 for information; and
    That Council approve the minutes from the September 9, 2024 Township of Southgate Community Fund Management Committee; and
    That Council disband the Southgate Community Fund Management Committee effective September 18, 2024; and
    That Council endorse the Community Foundation Grey Bruce Southgate Community Fund Management Terms of Reference Policy; and
    That Council appoint _________________ to sit as a member of the Community Foundation Grey Bruce Southgate Community Fund Management Committee; and
    That the appointed Committee member be compensated in accordance with the Township of Southgate Policy # 21 Council Member Compensation, Expenses and Meeting Claims, Guidance and Approval Policy.

9.3
HR Manager Kayla Best

 

9.3.1
HR2024-005 - Child Protection Policy

 

Report to be Uploaded on Addendum Agenda

9.4
Public Works Manager Jim Ellis

 

9.4.1
PW2024-035 Holstein Sand Dome Options

 

Report to be Uploaded on Addendum Agenda

9.5
Planning Department

 

9.5.1
PL2024-081 - Site Plan Agreement SP5-24 Mel-Mar Industries Inc

This item has attachments. 
1.PL2024-081 - Site Plan Agreement SP5-24 Mel-Mar Industries Inc.pdf

  • Be it resolved that Council receive Staff Report PL2024-081 Application for Site Plan Approval SP5-24 Mel-Mar Industries Inc. for information; and
    That Council approve By-law 2024-112 to authorize the Mayor and Clerk to sign a site plan agreement with Mel-Mar Industries Inc. for lands at 126282 Southgate Road 12, Concession 8, Lot 28 to 29 former Township of Proton.

9.5.2
By-law 2024-112 - Site Plan Agreement SP5-24 Mel-Mar Industries Inc

This item has attachments. 
1.By-law 2024-112 - Site Plan Agreement SP5-24 Mel-Mar Industries Inc.pdf

  • Be it resolved that by-law number 2024-112 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.
By-laws and Motions

 

None. 

11.
Notice of Motion

 

None. 

12.
Consent Items

 

12.1
Regular Business (for information)

 

  • Be it resolved that Council approve the items on the Regular Business consent agenda dated September 18, 2024 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.2
Correspondence (for information)

 

  • Be it resolved that Council receive the items on the Correspondence consent agenda dated September 18, 2024 (save and except items _____) as information. 

12.3
Resolutions of Other Municipalities (for information)

 

  • Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated September 18, 2024 (save and except items _____) as information. 

12.4
Closed Session (for information)

 

None.

13.
County Report

 

14.
Members Privilege - Good News & Celebrations

 

15.
Closed Meeting

 

  • Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b)) and Labour Relations or Employee Negotiations (Sec 239(2)(d))(Subject: Service Delivery Model), and Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b))(Subject: CAO Review); and
    That all those require remain in attendance. 

  • Be it resolved that Council proceed out of Closed Session at [TIME].

15.1
Personal Matters About an Identifiable Individual, Including Municipal and Local Board Employees (Sec 239(2)(b)) and Labour Relations or Employee Negotiations (Sec 239(2)(d))(Subject: Service Delivery Model)

 

15.2
Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b))(Subject: CAO Review)

 

16.
Confirming By-law

This item has attachments. 
1.By-law 2024-113 - Confirming Septmeber 18, 2024 Regular Council Meeting.pdf

  • Be it resolved that by-law number 2024-113 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on September 18, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.
Adjournment

 

  • Be it resolved that Council adjourn the meeting at [TIME].

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