Township of Southgate
Council Meeting Agenda

Wednesday, May 03, 2023

9:00 A.m. - 12:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Saugeen Mobility and Regional Transit Presentation - Stephan Labelle, Manager

• Be it resolved that Council receive the SMART presentation for information.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the April 20, 2023 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Public Works Manager Jim Ellis

8.1.1

PW2023-021 Dundalk 2023 Reserve Capacity

• Be it resolved that Council receive Staff Report PW2023-021 for information; and
  That Council approve the recommendations for the endorsement of the report for the Dundalk Water and Sewage Treatment Reserve Capacity as prepared by Triton Engineering Services Ltd; and
  That Council approves these reports to be forwarded to the Ministry of Environment, Conservation and Parks (MECP) District Office in Owen Sound and the Grey County Planning Department for their review and comment on the Dundalk Water and Sewage Treatment Reserve Capacity 2023 calculations.

8.1.2

PW2023-019 Waste Collection Truck Purchase Approval

• Be it resolved that Council receive Staff Report PW2023-019 for information; and
  That Council approve to award the purchase order approval from Joe Johnson Equipment for a 2024 Freightliner M2-106 chassis with automated Labrie body for a total price of $423,124.55 plus HST; and
  That Council approves committing $423,125 for this capital purchase in the 2024 Waste Resources and Diversion Management Capital Budget.

8.2

Clerk Lindsey Green

8.2.1

CL2023-012-Dundalk Agricultural Society Land Use Agreement – Sports Field Lands

• Be it resolved that Council receive Staff Report CL2023-012 for information; and
  That Council consider approval of By-law 2023-044 being a by-law to enter into a land use agreement with the Dundalk Agricultural Society for use of their sports field lands.

8.2.2

By-law 2023-044 - Dundalk Agricultural Society Land Use Agreement - Sports Fields

• Be it resolved that by-law number 2023-044 being a by-law to authorize an agreement between the Dundalk Agricultural Society and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.2.3

CL2023-013- Southgate Affordable-Attainable Housing Committee – Terms of Reference Updates

• Be it resolved that Council receive Staff Report CL2023-013 for information; and
  That Council approve the updates to the Affordable-Attainable Housing Committee Terms of Reference document as presented.

8.3

Planner Clinton Stredwick

8.3.1

PL2023-022-C3-23 Sidney and Susie Hoover

• Be it resolved that Council receive Staff Report PL2023-022 for information; and
  That Council consider approval of By-law 2023-047.

8.3.2

By-law 2023-047 - ZBA C3-23 Sidney and Susie Hoover

• Be it resolved that by-law number 2023-047 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.3.3

PL2023-023-C1-23 Norman Martin and Salome Martin

• Be it resolved that Council receive Staff Report PL2023-023 for information; and
  That Council consider approval of By-law 2023-045.

8.3.4

By-law 2023-045 - ZBA C1-23 Norman and Saloma Martin

• Be it resolved that by-law number 2023-045 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.3.5

PL2023-024-C2-23 NJM Machine Inc

• Be it resolved that Council receive Staff Report PL2023-024 for information; and
  That Council consider approval of By-law 2023-046.

8.3.6

By-law 2023-046 - ZBA C2-23 NJM Machine Inc

• Be it resolved that by-law number 2023-046 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

None.

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated May 3, 2023 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

PW2023-020 Good Roads 2023 Conference Report

11.1.2

PW2023-022 Department Report

11.1.3

Librarian CEO Report 2023-04-20

11.1.4

Southgate Ruth Hargrave Memorial Library Annual Report

11.1.5

SG Resolution of Support - 2023-184 - Bill 5

11.1.6

2023-04-04 Affordable Attainable Housing Advisory Committee Meeting Minutes

11.1.7

2023-03-22 Committee of Adjustment Minutes

11.1.8

2023-03-22 Public Planning Minutes

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated May 3, 2023 (save and except items _____) as information. 

11.2.1

Source Water Protection Committee - November 25, 2022 Approved Minutes - received April 17, 2023

11.2.2

Municipal Property Assessment Corporation - 2022 Annual Report - received April 27, 2023

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated May 3, 2023 (save and except items _____) as information. 

11.3.1

Township of Mulmur and County of Dufferin Resolutions - Bill 5 - received April 24, 2023

11.3.2

Town of Cochrane Resolution - Barriers for Women in Politics - April 25, 2023

11.3.3

The Town of Blue Mountains - Bill 5 - received April 26, 2023

11.3.4

Municipality of Shuniah - Enbridge Gas Resolution - received April 25, 2023

11.4

Closed Session (for information)

None

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

None

15.

Confirming By-law

• Be it resolved that by-law number 2023-048 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 3, 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].