Township of Southgate
Council Meeting Agenda

Wednesday, September 02, 2020

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Participation

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:

Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00PM.

2.

Call to Order

3.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

4.

Declaration of Pecuniary Interest

5.

Delegations & Presentations

5.1

David and Jane Hull Delegation - Snow Clearing 

• Be it resolved that Council receive David and Jane Hull's delegation regarding snow clearing as information. 

6.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the August 5, 2020 Council and Closed Session meetings as presented.

7.

Reports of Municipal Officers

7.1

Fire Chief Derek Malynyk

7.1.1

FIRE2020-0014 Smoke Alarm Cost Recovery

• Be it resolved that Council receive Staff Report FIRE2020-014 as information; and
  That Council approve staff to start invoicing for smoke alarms that are left with residents and property owners.

7.1.2

FIRE2020-0015 Battery Powered Extrication Tools Award

• Further information related to this report to be published with Addendum Agenda on Monday August 31, 2020

• Be it resolved that Council receive Staff Report FIRE2020-015 as information; and
  That Council Award the Battery Powered Extrication Tools Request for Quotation to Code 4 Fire & Rescue Inc. in the amount of $39,485.00 excluding HST.

7.2

Clerk Lindsey Green

7.2.1

CL2020-026-Maple Grove Cemetery Request for Placement of Bench

• Be it resolved that Council receive Staff Report CL2020-026 as information; and
  That Council provide feedback to staff and approve the received request for the placement of a bench in the Maple Grove Cemetery with a bench responsibility agreement.

7.2.2

CL2020-027- Use of Bang the Table EngagementHQ’s Online Engagement Tool Services

• Be it resolved that Council receive Staff Report CL2020-027 for information; and
  That Council support the decision to discontinue using Bang the Table EngagementHQ’s Online Engagement Tool Software; and
  That Council support staff continuing to use the ShapeSouthgate slogan and logo for branding future community engagement projects conducted by the Township through our website, social media and survey tools.

7.3

Public Works Manager Jim Ellis

7.3.1

PW2020-041 ATV and Motorized Snow Vehicle By-law

• Be it resolved that Council receive Staff Report PW2020-041 for information; and
  That Council consider passing the ATV and Motorized Snow Vehicle By-law No. 2020-089.

7.3.2

By-law 2020-089 - ATV and Motorized Snow Vehicle By-law

• Be it resolved that by-law number 2020-089 being a by-law to regulate the operation of All-Terrain Vehicles (ATV’s), Multi-Purpose Off-Highway Utility Vehicles, Recreational Off-Highway Vehicles and Motorized Snow Vehicles on certain designated highways and unopened road allowances within the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.3.3

PW2020-044 Rate of Speed Limit Reductions

• Be it resolved that Council receive Staff Report PW2020-044 for information; and
  That Council consider implementing the speed limit reductions locations and school zone speed limit reductions in this report by by-law No. 2020-091.

7.3.4

By-law 2020-091 - Rate of Speed By-law

• Be it resolved that by-law number 2020-091 being a by-law for setting the rate of speed of motor vehicles from a statutory speed limit be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.3.5

PW2020-045 Intersection Stop Signs Recommendations

• Be it resolved that Council receive Staff Report PW2020-045 for information; and
  That Council consider passing the intersection stop signs recommendations by By-law No. 2020-092.

7.3.6

By-law 2020-092 - Stop Sign By-law

• Be it resolved that by-law number 2020-092 being a by-law to provide for the erecting of a stop sign at an intersection be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.4

Chief Administrative Officer Dave Milliner

7.4.1

CAO2020-053 Draft Southgate Fireworks By-law Report

• Be it resolved that Council receive Staff Report CAO2020-053 as information; and
  That Council approve the Draft Southgate Fireworks By-law as presented and provide feedback to staff; and
  That Council consider approval of the Southgate Fireworks By-law at the September 16, 2020 meeting.

7.4.2

CAO2020-054 CAO Update Report September 2 2020

• Be it resolved that Council receive Staff Report CAO2020-054 as information; and
  That Council approve the Grey County-Southgate Bus Stop Agreement by By-law.

7.4.3

By-law 2020-100 - County of Grey Bus Stop Agreement

• Be it resolved that by-law number 2020-100 being a by-law to authorize an agreement between The Corporation of the County of Grey and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.5

Planner Clinton Stredwick

7.5.1

PL2020-035 - ZBA C9-20 - Glenelg Redline Revision Flato

• Be it resolved that Council receive Staff Report PL2020-035 for information; and
  That Council Consider approval of By-law 2020-093; and
  That this report be forwarded on to the County of Grey.

7.5.2

By-law 2020-093 - ZBA C9-20 - Glenelg Redline Revision Flato

• Be it resolved that by-law number 2020-093 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.5.3

PL2020-036 - Site Plan 9-20 - Meeting House

• Be it resolved that Council receive Staff Report PL2020-036 for information; and
  That Council consider approval of By-law 2020-094 authorizing the entering into a Site Plan Agreement.

7.5.4

By-law 2020-094 - Site Plan 9-20 - Meeting House

• Be it resolved that by-law number 2020-094 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.5.5

PL2020-037 - Site Plan 11-20 - Levi Frey

• Be it resolved that Council receive Staff Report PL2020-037 for information; and
  That Council consider approval of By-law 2020-095 authorizing the entering into a Site Plan Agreement.

7.5.6

By-law 2020-095 - Site Plan 11-20 - Levi Frey

• Be it resolved that by-law number 2020-095 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.5.7

PL2020-038 - ZBA C7-20 - Levi Bauman

• Be it resolved that Council receive Staff Report PL2020-038 for information; and
  That Council consider approval of By-law 2020-096.

7.5.8

By-law 2020-096 - ZBA C7-20 - Levi Bauman

• Be it resolved that By-law number 2020-096 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.5.9

PL2020-039 - ZBA C6-20 - Nelson Martin

• Be it resolved that Council receive Staff Report PL2020-039 for information; and
  That Council consider approval of By-law 2020-097.

7.5.10

By-law 2020-097 - ZBA C6-20 - Nelson Martin

• Be it resolved that by-law number 2020-097 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.

By-laws and Motions

8.1

By-law 2020-073 Public Library Services Agreement with Wellington County Public Library Board

• Be it resolved that by-law number 2020-073 being a by-law to authorize the signing and execution of a Public Library Services Agreement with the Wellington County Public Library Board and the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2

By-law 2020-090 - Tax Arrears Extension Agreement

• Be it resolved that by-law number 2020-090 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.

Notice of Motion

None

10.

Consent Items

10.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated September 2, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.1.1

FIN2020-019 Financial Report – July 2020

10.1.2

PW2020-043 Department Report

10.1.3

LIB2020-002 Phase C Reopening

10.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated September 2, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.2.1

SMART June 24, 2020 Meeting Minutes - received July 29, 2020

10.2.2

SMRT 2020 1st Half Operational Report - received August 4, 2020

10.2.3

Letter to Municipal Enforcement Officers - Bill 197 - received August 5, 2020

10.2.4

Grey County Forest Management Plan - Open House Meeting Invitation - received August 6, 2020

10.2.5

2019 TOARC Annual Report - received August 7, 2020

10.2.6

Ministry of the Solicitor General - Court Security and Prisoner Transportation - received August 10, 2020

10.2.7

Ministry of Transportation - School Bus Stop Arm Camera Changes - received August 11, 2020

10.2.8

Ministry of Transportation - School Bus Stop Arm Camera Programs Guidelines - received August 11, 2020

10.2.9

MMAH Restart Phase 1 Municipal Funding Support Agreement - received August 12, 2020

10.2.10

2020 Proposed Amendments to Technical Rules Assessment Report - received August 12, 2020

10.2.11

Canadian Blood Services Dundalk Blood Drive - received August 13, 2020

10.2.12

MTE COVID Survey Response - received August 13, 2020

10.2.13

Recreation Advisory Committee  Draft Post Meeting Minutes August 13, 2020 - received August 14, 2020

10.2.14

Bluewater District School Board Letter to Parents - Staggered Entry - received August 24, 2020

10.2.15

ICIP Culture Funding Notice Letter - Dundalk Olde Town Hall Project - received August 25, 2020

10.2.16

Wellington North Power Inc. Q2 Report for Municipal Councillors - received August 25, 2020

10.3

Resolutions of other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of other Municipalities consent agenda dated September 2, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.3.1

City of Owen Sound - Support for Private Member's Bill M-36 Emancipation Day - received July 31, 2020

10.3.2

Town of Amherstburg - Support for Private Member's Bill M-36 Emancipation Day - received August 14, 2020

10.3.3

West Grey Resolution regarding Anti-Racism Motion - received August 14, 2020

10.3.4

The Corporation of the Township of Huron-Kinloss letter of support for the Farm Property Tax Class Rate Program - received August 17, 2020

10.3.5

Township of South Glengarry Letter of Support of Long Term Care Facility Inspections - received August 20, 2020

10.3.6

The Corporation of the City of Oshawa Support letter COVID-19 Funding - received August 20, 2020

10.3.7

The Municipality of Chatham-Kent Letter of Support Emancipation Day - received August 20, 2020

10.4

Closed Session (for information)

None

11.

County Report

https://www.grey.ca/council

12.

Members Privilege - Good News & Celebrations

13.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters about an Identifiable Individual (Subject: Tax Arrears Extension Agreement - Staff Report FIN2020-020C); and 
  That Treasurer William Gott, Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

13.1

Personal Matters about an Identifiable Individual (Subject: Tax Arrears Extension Agreement - Staff Report FIN2020-020C) 

14.

Confirming By-law

• Be it resolved that by-law number 2020-098 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on September 2, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

15.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].