Township of Southgate
Council Meeting Agenda

Wednesday, July 08, 2020

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Call to Order

2.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

3.

Declaration of Pecuniary Interest

4.

Delegations & Presentations

4.1

Robert Harris Delegation - Entrance Permit - Harris Crescent

4.2

Peter Weber Delegation - Municipal Drain on Property 

4.3

Sharratt Water Management Ltd. Presentation - Dundalk Water and Wastewater Rates Study - Ken Sharratt 

• Be it resolved that Council receive the Sharratt Water Management presentation as information. 

5.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the June 17, 2020 Council and Closed Session meetings as presented.

6.

Reports of Municipal Officers

6.1

Public Works Manager Jim Ellis

6.1.1

PW2020-036 Dundalk Water and Wastewater Rates Study

• Be it resolved that Council receive Staff Report PW2020-036 for information; and
  That Council approves the 2020 Dundalk Water & Wastewater Rates Study and the Dundalk Water System Financial Plan as prepared by Sharratt Water Management Ltd.; and
  That Council consider approval of By-law 2020-072.

6.1.2

By-law 2020-072 - Dundalk Water and Wastewater Rates By-law

• Be it resolved that by-law number 2020-072 being a by-law to establish Water and Wastewater Service Rates upon the owners or occupants of lands and premises connected to municipal water mains and sanitary sewers within the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.1.3

PW2020-037 Hopeville Depot Security System Upgrade

• Be it resolved that Council receive Staff Report PW2020-037 for information; and
  That Council approve the upgrades to the Hopeville Office and Depot Security System in the amount of $9,879.79 plus HST; and
  That Council approve funding the upgrade from the Modernization Funds Reserve.

6.1.4

PW2020-038 Draft ATV and Snowmobile By-law

• Be it resolved that Council receive Staff Report PW2020-038 for information; and
  That Council review and provide comment on the draft ATV / Snowmobile By-law.

6.2

Fire Chief Derek Malynyk

6.2.1

FIRE2020-011- Fire Protection Agreement with the Township of Wellington North

• Be it resolved that Council receive Staff Report FIRE2020-011 for information; and
  That Council consider approval of By-Law 2020-069 at the July 8, 2020 Council Meeting.

6.2.2

By-law 2020-069 - Wellington North Fire Protection Agreement

• Be it resolved that by-law number 2020-069 being a By-law to authorize a fire protection agreement between the Corporation of the Township of Wellington North and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.2.3

FIRE2020-012- Volunteers Compensation Report

• Be it resolved that Council receive Staff Report FIRE2020-012 as information; and
  That Council approve the Volunteer Fire Department staff pay grid for hourly and fire practice rates, effective July 1^st, 2020

6.3

Acting Clerk Lindsey Green

6.3.1

CL2020-022-Canine Control By-law Draft Amendments

• Be it resolved that Council receive Staff Report CL2020-022 as information; and
  That Council receive the draft amendments to the Canine Control By-law and forward comments and feedback to the Clerk no later than that end of day on July 20, 2020; and
  That Council consider approval of the Canine Control By-law at the August 5, 2020 regular Council meeting.

6.4

Chief Administrative Officer Dave Milliner

6.4.1

CAO2020-044 Grant Match Funding Service Report

• Be it resolved that Council receive staff report CAO2020-044 as information; and
  That Council approve GrantMatch Grant Management Services Agreement to contract with this company for the services to create a specific municipal profile as a grant strategy, research and find matching grants and submitting grant applications to secure grant funding for Township of Southgate projects.

6.5

Planner Clinton Stredwick

6.5.1

PL2020-013-772186 Highway 10

• Be it resolved that Council receive Staff Report PL2020-013 for information; and
  That Council consider approval of By-law 2020-052 authorizing the entering into a Site Plan Agreement.

6.5.2

By-law 2020-052 - Site Plan 18-19 - 772186 Highway 10 Ltd

• Be it resolved that by-law number 2020-052 Being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.5.3

PL2020-020-SP3-20-2677188 Ontario Inc.

• Be it resolved that Council receive Staff Report PL2020-020 for information; and
  That Council consider approval of By-law 2020-062 authorizing the entering into a Site Plan Agreement.

6.5.4

By-law 2020-062 - Site Plan 3-20 - 2677188 Ontario Inc

• Be it resolved that by-law number 2020-062 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.5.5

PL2020-021-SP4-20 Ivan S Martin

• Be it resolved that Council receive Staff Report PL2020-021 for information; and
  That Council consider approval of By-law 2020-063 authorizing the entering into a Site Plan Agreement.

6.5.6

By-law 2020-063 - Site Plan 4-20 - Ivan S and Rebecca Martin

• Be it resolved that by-law number 2020-063 Being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.5.7

PL2020-024-C26-19 Solomon & Veronica Brubacher

• Be it resolved that Council receive Staff Report PL2020-024 for information; and
  That Council consider approval of By-law 2020-065.

6.5.8

By-law 2020-065 - ZBA C26-19 - Soloman and Veronica Brubacher

• Be it resolved that by-law number 2020-065 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.

By-laws and Motions

7.1

By-law 2020-048 - ZBA C17-19 - Brenden McDonald

• Be it resolved that by-law number 2020-048 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.2

By-law 2020-059 - OPA3-19 and OPA No. 25 - Brendan McDonald

• Be it resolved that by-law number 2020-059 being a by-law to adopt Amendment No. 25 to the Township of Southgate Official Plan affecting the lands described as Con 13, Pt lot 6 (geographic Township of Proton) in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.

Notice of Motion

None

9.

Consent Items

9.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated July 8, 2020 and direct staff to proceed with all necessary administrative actions.

9.1.1

CAO2020-045 - Southgate Business Restart Plan Report

9.1.2

CAO2020-046 - CAO Update Report July 8 2020

9.1.3

CL2020-021 – Cooling/Warming Centre Guidelines

9.1.4

PW2020-035 - Department Report

9.1.5

Librarian CEO Report 2020-06-18

9.1.6

2020-05-21 Library Board Minutes

9.1.7

2020-05-28 Library Board Minutes

9.1.8

June 2020 Cheque Register

9.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated July 8, 2020 and direct staff to proceed with all necessary administrative actions.

9.2.1

Minister of Transportation Guidance for Public Transit Agencies and Passengers in Response to COVID-19 - received June 15, 2020

9.2.2

MNRF 2020 Rabies Control Operations Notification Letter - received June 16, 2020

9.2.3

Grey Bruce United Way Donation Thank You Letter - received June 22, 2020

9.2.4

Local Lens Agriculture 2020 - received June 24, 2020

9.2.5

GRCA GM Summary and Members Attendance June 2020 - received June 26, 2020

9.2.6

CSWBP Advisory Committee Agenda, Action Tracking, Minutes and Status Update - received June 29, 2020

9.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of other Municipalities consent agenda dated July 8, 2020 and direct staff to proceed with all necessary administrative actions.

9.3.1

2020-06-12 FCM - Establish Municipal Financial Assistance Program - received June 12, 2020

9.3.2

Municipality of Chatham-Kent Support Letter for Alzheimer Society -received June 12, 2020

9.3.3

Municipality of Chatham-Kent Letter of support for funding and Commission on Long-Term Care - received June 12 2020

9.3.4

County of Grey Letter to Premier Ford - Broadband Access - received June 15, 2020

9.3.5

Municipality of Grey Highlands Universal Basic Income - received June 18, 2020

9.3.6

Town of Renfrew - Economic Motion - received June 24, 2020

9.3.7

Municipality of West Elgin - Affordable Broadband Internet - received June 29, 2020

9.3.8

Municipality of West Elgin - Universal Basic Income - received June 29, 2020

9.3.9

Town of Kingsville - Rent Assistance Program - received June 29, 2020

9.3.10

Municipality of Brockton - SMART letter re: Amalgamation of Specialized Transit Services in Grey and Bruce Counties - received June 17, 2020

9.4

Closed Session (for information)

None

10.

County Report

11.

Members Privilege - Good News & Celebrations

12.

Closed Meeting

None

13.

Confirming By-law

• Be it resolved that by-law number 2020-071 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on July 8, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

14.

Adjournment

• Be it resolved that Council adjourn the meeting at 11:48 AM.