Township of Southgate
Council Meeting Agenda

Wednesday, February 19, 2020

7:00 P.m. - 10:00 P.m.

Council Chambers

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1.

Call to Order

2.

Open Forum-Registration begins 15 minutes prior to meeting

3.

Public Meeting

3.1

C25-19 - William and Mary Martin - Conc 11, S PT lot 23, Geographic Township of Proton 

3.1.1

Background

The Purpose of the proposed zoning bylaw amendment application is to consider a change which will allow for a small scale Industrial shop use to be added to a portion of the property. The owners wish to add the Industrial shop, office and power room to the list of permitted uses. The Industrial workshop, office and power room is proposed to be 669m2. The outside storage areas are proposed to be 500m2.
The Effect of the proposed zoning by-law amendment would be to change the zoning symbol on a portion of the property from Agricultural (A1) to Agricultural Exception (A1-XXX) to allow for a small scale secondary use to be permitted on the property. The Environmental Protection Zone Boundary may be adjusted based on Conservation Authority comments.

3.1.2

Application and Notice of Public Meeting

https://www.southgate.ca/en/municipal-services/planning-applications-public-notices.aspx#C25-19-William-and-Mary-Martin

3.1.3

Comments Received from Agencies and the Public

3.1.4

Questions from Council

3.1.5

Applicant or Agent

3.1.6

Members of the Public to Speak

3.1.7

Further Questions from Council

3.2

C26-19 - Solomon and Veronica Brubacher - Con 6, Lot 34, Geographic Township of Proton

3.2.1

Background

The Purpose of the proposed zoning bylaw amendment application is to consider a change to allow for a small scale Industrial shop use to be added to a portion of the property. The owners wish to add a Dry Industrial shop, office and power room to the list of permitted uses. The Dry Industrial workshop, office and power room are proposed to be 337m2. The outside storage areas are proposed to be 250m2.
The Effect of the proposed zoning by-law amendment would be to change the zoning symbol on a portion of the property from Agricultural (A1) to Agricultural Exception (A1-XXX) to allow for a small scale secondary use to be permitted on the property. The Environmental Protection Zone Boundary may be adjusted based on Conservation Authority comments.

3.2.2

Application and Notice of Public Meeting

https://www.southgate.ca/en/municipal-services/planning-applications-public-notices.aspx#C26-19-Solomon-and-Veronica-Brubacher

3.2.3

Comments Received from Agencies and the Public

3.2.4

Questions from Council

3.2.5

Applicant or Agent

3.2.6

Members of the Public to Speak

3.2.7

Further Questions from Council

3.3

C27-19 - 2681316 Ontario Inc. - Plan 110 Lot 22, Pt lot 11, Con 2 Pt lot 41, Mill St, RP 16R6145 parts 1,2,3 Main St W. Geographic Township of Egremont

3.3.1

Background

The Purpose of the proposed zoning bylaw amendment application is to consider a change to allow for the storage and retail of fuels, specifically, propane tanks. The owners wish to add a storage and retail of fuels specifically propane to the list of permitted uses.
The Effect of the proposed zoning by-law amendment would be to add the additional permitted use to the existing uses of the C2-212 zone exception. The zoning symbol on the property C2-212 would remain the same. The Environmental Protection Zone Boundary may be adjusted based on Conservation Authority comments.

3.3.2

Application and Notice of Public Meeting

https://www.southgate.ca/en/municipal-services/planning-applications-public-notices.aspx#C27-19-2681316-Ontario-Inc-

3.3.3

Comments Received from Agencies and the Public

3.3.4

Questions from Council

3.3.5

Applicant or Agent

3.3.6

Members of the Public to Speak

3.3.7

Further Questions from Council

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Team Town Hall Delegation - Samantha Parent & Nathan McMahon 

• Be it resolved that Council receive the Team Town Hall delegation as information.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the February 5, 2020 Council and Closed Session meetings as presented; and 
  That Council approve the minutes from the February 12, 2020 Special Council meeting as presented. 

8.

Reports of Municipal Officers

8.1

Treasurer William Gott

8.1.1

FIN2020-005 2020 Budget

• Be it resolved that Council receive Staff Report FIN2020-005 2020 Budget as information; and
  That Council amend the 2020 Budget to include a $200,000 contribution to the Roads Infrastructure Reserve.

8.1.2

FIN2020-006 Asset Management Coordinator and Financial Analyst

• Be it resolved that Council receive Staff Report FIN2020-006 Asset Management Coordinator and Financial Analyst as information; and
  That Council approve the draft job description for the Asset Management Coordinator and Financial Analyst as presented; and
  That Council direct staff to review and evaluate the draft job description for the Asset Management Coordinator and Financial Analyst position through the Southgate Job Evaluation Committee for a recommended placement of the Employee Pay Grid; and
  That Council direct staff to report back to the March 4, 2020 meeting with a report from the Job Evaluation Committee and the final version of the Asset Management Coordinator and Financial Analyst job description for approval.

8.2

Acting Clerk Lindsey Green

8.2.1

CL2020-006- Conference, Education and Training Policy for Council, Staff & Volunteer Firefighters Updates Approval

• Be it resolved that Council receive Staff Report CL2020-006 for information; and
  That Council approve the amendments to Policy No. 2 being the Conference, Education and Training Policy for Council, Staff & Volunteer Firefighters by By-law 2020-032.

8.2.2

By-law 2020-032 - Adopt Policy No. 2 - Conference, Training and Education

• Be it resolved that by-law number 2020-032 being a by-law to adopt a “Conference, Training and Education Policy for Council, Staff and Volunteer Fire Fighters” known as Policy Number 2 be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.3

Public Works Manager Jim Ellis

8.3.1

PW2020-010 2019 Dundalk Drinking Water Annual Report

• Be it resolved that Council receive Staff Report PW2020-010 for information; and
  That Council approve the Dundalk Drinking Water 2019 Annual Report.

8.3.2

PW2020-011 Dundalk Wastewater Treatment Plant 2019 Annual Report

• Be it resolved that Council receive Staff Report PW2020-011 for information; and
  That Council approve the Dundalk Wastewater Treatment Plant 2019 Annual Report.

8.3.3

PW2020-012 Motor Grader Tender Award

• Be it resolved that Council receive Staff Report PW2020-012 for information; and
  That Council award the Motor Grader Tender to Brandt Tractor LTD for a John Deere 870G in the amount of $396,600.00, with extended warranty of $14,710.00 for a total amount of $411,310.00 plus HST, trade-in not included.

8.3.4

PW2020-013 Wellington North Boundary Road Agreement

• Be it resolved that Council receive Staff Report PW2020-013 for information; and
  That Council consider the approval of By-law 2020-025, being a by-law to establish a Boundary Road Agreement with the Township of Wellington North.

8.3.5

By-law 2020-025 - Boundary Road Agreement - Wellington North

• Be it resolved that by-law number 2020-025 being a by-law to authorize a boundary road agreement between The Corporation of the Township of Southgate and The Corporation of the Township of Wellington North be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.4

Chief Administrative Officer Dave Milliner

8.4.1

CAO2020-015 Fire Prevention Officer Job Description, Pay Band and Job Posting Approval Report

• Be it resolved that Council receive Staff Report CAO2020-015 as information, including the complete motion from this report; and
  That Council approve the job description for the position of a Fire Prevention Officer as presented following the Job Evaluation Committee review; and
  That Council approve the Job Evaluation Committee review of the job description of Fire Prevention Officer to place the position in pay band 10 on the Southgate Employee Pay Grid; and
  That Council direct staff to proceed with an internal job posting closing March 9, 2020, with appropriate advertising.

8.4.2

CAO2020-016 Volunteer Deputy Fire Chief Job Description, Pay Band and Job Posting Approval Report

• Be it resolved that Council receive Staff Report CAO2020-016 as information, including the complete motion from this report; and
  That Council approve the job description for the position of a Volunteer Deputy Fire Chief as presented following the Job Evaluation Committee review; and
  That Council approve the Job Evaluation Committee review of the job description of Volunteer Deputy Fire Chief to place the position in pay band 9 on the Southgate Employee Pay Grid; and
  That Council direct staff to proceed with an internal job posting closing March 6, 2020, with appropriate advertising.

8.4.3

CAO2020-017 Eh!Tel Southgate Fibre Holstein POP Agreement Approval

• Be it resolved that Council receive staff report CAO2020-017 as information; and
  That Council approve the Eh!Tel Networks Inc. and Southgate the Holstein Point of Presence (POP) Site Agreement, dated February 19th, 2020 as presented; and
  That Council consider approval of the Eh!Tel Networks Inc. and Southgate Holstein POP Site Agreement by Municipal By-law 2020-028, at the February 19th, 2020 meeting.

8.4.4

By-law 2020-028 - EH!Tel Fibre POP Holstein Agreement Approval

• Be it resolved that by-law number 2020-028 being a by-law to authorize an agreement between The Corporation of the Township of Southgate and EH!Tel Networks Inc. be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.5

Planner Clinton Stredwick

8.5.1

PL2020-005-Flato North Part Lot Control By-law

• Be it resolved that Council receive Staff Report PL2020-005 for information; and
  That Council consider approval of By-law 2020-020; and
  That Council direct staff to forward 3 certified copies of the by-law with this report on to the County of Grey Director of Planning.

8.5.2

By-law 2020-020 Flato North Part Lot Control

• Be it resolved that by-law number 2020-020 Being a by-law to remove certain lands from Part Lot Control in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Deputy Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.3

PL2020-006- C23-19- Flato East Townhouse changes

• Be it resolved that Council receive Staff Report PL2020-006 for information; and
  That Council consider approval of By-law 2020-031.

8.5.4

By-law 2020-031 - ZBA C23-19 - Flato East

• Be it resolved that by-law number 2020-031 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Deputy Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

9.1

By-law 2020-027 - Procedural By-law Approval

• Be it resolved that by-law number 2020-027 being a by-law to govern the proceedings of Council, Committees, and Committee of Adjustment, and to repeal By-law 2019-120 be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.2

By-law 2020-024 - Tax Arrears Extension Agreement 

• Be it resolved that by-law number 2020-024 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

Consent Items

10.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated February 19, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.1.1

HR2020-003 - Office Closure March 11, 2020

10.1.2

PW2020-014 Department Report

10.1.3

CAO2020-013 Community Safety and Wellbeing Plan Update Report

10.1.4

CAO2020-014 Southgate Community Transit Grant - GTR Program Update

10.1.5

January 2020 Cheque Registers

10.1.6

January 2020 Building, By-law and Canine Control Reports 

10.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated February 19, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.2.1

Grey County Committee Report Orchardville Bridge (Structure 900-272) - received January 31, 2020

10.2.2

South East Grey Community Health Centre - Year End Donation Letter - received January 31, 2020

10.2.3

Southgate - 2020 Court Security and Prisoner Transportation Grant Update - received February 3, 2020

10.3

Closed Consent (for information)

• Be it resolved that Council approve the items on the Closed consent agenda dated February 19, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.3.1

By-law 2020-024 - Tax Arrears Extension Agreement - Confidential Schedule A and B

11.

County Report

https://www.grey.ca/council

12.

Members Privilege - Good News & Celebrations

13.

Closed Meeting

None

13.1

Closed Consent Item 10.3.1 - By-law 2020-024 - Tax Arrears Extension Agreement - Confidential Schedule A and B

14.

Confirming By-law

• Be it resolved that by-law number 2020-026 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on February 19, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book.

15.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].