Township of Southgate
Council Meeting Agenda

Wednesday, August 03, 2022

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

7.1

Township of Wellington North - New Pool Concept

• Be it resolved that Council receive the Township of Wellington North new pool concept as information.

7.2

Jammin' for Juniors - Brenda Stewart

• Be it resolved that Council receive the Jammin' for Juniors delegation as information. 

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the July 6, 2022 Council meeting as presented; and 
  That Council approve the minutes from the July 11, 2022, July 19, 2022 and July 25, 2022 Special Council and Closed Session meetings as presented; and 
  That Council approved the minutes from the July 26, 2022 Special Council meeting as presented. 

9.

Reports of Municipal Officers

9.1

Fire Chief Derek Malynyk

9.1.1

FIRE2022-016 - Amendments to the Fire Department Establish and Regulate By-law 2019-053

• Be it resolved that Council receive Staff Report FIRE2022-016 for information; and
  That Council approve By-law 2022-111 being a by-law to amend the Fire Department E and R By-law no. 2019-053

9.1.2

By-law 2022-111 - Amending By-law 2022-053 - Fire Department E and R By-law

• Be it resolved that by-law number 2022-111 being a by-law to amend by-law no. 2019-053, being a by-law to establish and regulate a Fire Department in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.2

Chief Building Official Bev Fisher

9.2.1

CBO2022-008 Noise By-Law No. 2021-132 Exception Request

• Be it resolved that Council receive Staff Report CBO2022-008 for information; and
  That Council approve a Noise By-law Exemption request for Saturday September 3^rd, 2022 from 11 pm to 11:59 pm located at 240245 Southgate Road 24; and
  That Council deny the noise exemption request for Sunday September 4^th, 2022.

9.3

Treasurer William Gott

9.3.1

FIN2022-021 Fees and Charges

• Be it resolved that Council received Staff Report FIN2022-021 Fees and Charges as information; and
  That Council consider By-law 2022-103, being a by-law to establish fees and charges for certain services provided by the Township of Southgate for approval.

9.3.2

By-law 2022-103 - Adopt Fees and Charges

• Be it resolved that by-law number 2022-103 being a by-law to establish fees and charges for certain services provided by the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4

Clerk Lindsey Green

9.4.1

CL2022-024 – Ruth Hargrave Memorial Library Board Member Appointment

• Be it resolved that Council receive Staff Report CL2022-024 for information; and
  That Council appoint Tracey Gonneau to the Ruth Hargrave Memorial Library Board for the remainder of the term, ending 2022.

9.4.2

CL2022-025 – Southgate Community Foundation Management Committee Terms of Reference Amendments Approval

• Be it resolved that Council receive Staff Report CL2022-025 for information; and
  That Council approve of the amendments to the Southgate Community Foundation Management Committee Terms of Reference document as presented.

9.5

Public Works Manager Jim Ellis

9.5.1

PW2022-041 Public Works Release of Quote and Tender

• Be it resolved that Council receive Staff Report PW2022-041 for information; and
  That Council approve the release of the Public Works RFQ for Hydrovac Excavation / Flusher Truck and CCTV Camera Investigation Services, and the RFT for AVL / Telematics System.

9.5.2

PW2022-040 Dundalk Water Elevated Water Tower Tender Award Report

• Be it resolved that Council receive Staff Report PW2022-040 for information; and
  That Council approve the tender recommendation award of the Dundalk Elevated Water Tower to Landmark Structures Co. in the amount of $6,225,174.00 plus HST; and
  That Council approve financing through the Infrastructure Ontario program for a 20 year term.

9.5.3

PW2022-042 Holstein Dam Works

• Be it resolved that Council receive Staff Report PW2022-042 for information; and
  That Council provide feedback on an option to further explore for the long-term future of the Holstein Dam and pond.

9.6

Chief Administrative Officer Dave Milliner

9.6.1

CAO2022-038 Randharr Investments Inc Wilder Lake Phase 1 Residential Development Draft Subdivision Agreement Report

• Be it resolved that Council receive staff report CAO2022-038 as information; and
  That Council receive the Randharr Investments Inc. Phase 1 Draft Subdivision Agreement for the Wilder Lake Residential Development as presented; and
  That Council consider approval of the final Randharr Investments Inc. Phase 1 Subdivision Agreement for the Wilder Lake Residential Development by municipal By-law 2022-113 at the August 18, 2022 Council meeting.

9.6.2

CAO2022-039 Southgate GTR Transit Funding Report 2023

• Be it resolved that Council receive Staff Report CAO2022-042 as information; and
  That Council approve the updates to the Southgate Affordable-Attainable Housing Advisory Committee’s Terms of Reference document as presented.

9.6.3

CAO2022-041 2022 Southgate Council Lame Duck Report

• Be it resolved that Council receive Staff Report CAO2022-041 as information; and
  That Council provide feedback to staff on the possible decisions related to the Southgate Council Lame Duck period. 

9.6.4

CAO2022-042 Southgate Affordable Attainable Housing Advisory Committee terms of Reference Update Report

• Be it resolved that Council receive Staff Report CAO2022-042 as information; and
  That Council approve the updates to the Southgate Affordable-Attainable Housing Advisory Committee’s Terms of Reference document as presented.

9.7

HR Coordinator Kayla Best

9.7.1

HR2022-036 - Council Renumeration

• Be it resolved that Council receive Staff Report HR2022-036 for information; and
  That Council direct staff to revise Policy #21 Council Member Compensation, Expenses and Meeting Claims, Guidance and Approval Policy with the direction of using option __ in this report.

9.8

Planner Clinton Stredwick

9.8.1

PL2022-050-C33-21 Calder-Gingrich

• Be it resolved that Council receive Staff Report PL2022-050 for information; and
  That Council consider approval of By-law 2022-096.

9.8.2

By-law 2022-096 - ZBA C33-21 Calder - Gingrich

• Be it resolved that by-law number 2022-096 being a by-law to amend Zoning By-law No. 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.8.3

PL2022-051-C30-21 Rundle

• Be it resolved that Council receive Staff Report PL2022-051 for information; and
  That Council consider approval of By-law 2022-108.

9.8.4

By-law 2022-108 - ZBA C30-21 Rundle

• Be it resolved that by-law number 2022-108 being a bylaw to amend by-law 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second or third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.8.5

PL2022-52 - Rundle OPA2-21 and ZBA31-21

• Be it resolved that Council receive Staff Report PL2022-052 for information; and
  That Council direct staff to work with the applicant to address the issues outlined in this report prior to bringing it back for consideration

  OR
  
  That Council consider approval of the proposed amendments as applied for and direct staff to prepare the Official Plan and Zoning by-law for consideration at the next available Council Meeting.

9.8.6

PL2022-057-C5-22 J-fab Manufacturing Inc.

• Be it resolved that Council receive Staff Report PL2022-057 for information; and
  That Council consider approval of By-law 2022-109.

9.8.7

By-law 2022-109 - ZBA C5-22 - J Fab Manufacturing Inc

• Be it resolved that by-law number 2022-109 being a by-law to amend Zoning By-law No. 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

By-laws and Motions

10.1

By-law 2022-106 - Reserve Lifting - Flato Phase 7, 8 and 10

• Be it resolved that by-law number 2022-106 being a by-law to establish and lay out a highway within the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated August 3, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

CAO2022-040 Dundalk Fire Department Update Report

12.1.2

CAO2022-043 White Rose Haul Route Complaint Letter Report

12.1.3

CAO2022-044 Southgate's 2022 AMO Municipal Delegation Requests Report

12.1.4

FIRE2022-015 - Second Quarter Report

12.1.5

FIN2022-020 Financial Report – June 2022

12.1.6

HR2022-037 - CAO Recruitment Update

12.1.7

HR2022-038 PW Staffing Updates

12.1.8

PW2022-043 Department Report

12.1.9

Librarian CEO Report - July 21, 2022

12.1.10

Councillor Frew - OAPSB Annual Conference Evaluation - received July 5, 2022

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated August 3, 2022 (save and except items _____) as information. 

12.2.1

SMART Board Meeting Minutes - May 27 2022 - received July 3, 2022

12.2.2

AGCO Correspondence - Update to Municipalities on Recent Changes and Permissible Activities - received July 6, 2022

12.2.3

SVCA Correspondence - Press Release re Enforcement - received July 6, 2022

12.2.4

SMART Correspondence - Manager Announcement - received July 8, 2022

12.2.5

Crime Stoppers of Grey Bruce Coordinator Report - April to June 2022-Q2 - received July 12, 2022

12.2.6

Emergency Management Ontario Correspondence - EMO Update- received July 13, 2022

12.2.7

GRCA Correspondence - Members Attendance - as at June 24 2022 - received July 14, 2022

12.2.8

SVCA Meeting Minutes - May 19, 2022 - received July 22, 2022

12.2.9

Grey Bruce Public Health - Expanded Vaccine Eligibility-Received July 28, 2022

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated August 3, 2022 (save and except items _____) as information.

12.3.1

Municipality of Meaford - Letter of Support to Grey County re AMO Delegation to MMAH - received June 30, 2022

12.3.2

Municipality of Tweed - OWDCP Livestock Support Letter - Received July 4, 2022

12.3.3

Township of West Lincoln - Ministers of Infrastructure re Funding Support - received July 4, 2022

12.3.4

Township of West Lincoln - Letter to Premier re Bill 109 - received July 4, 2022

12.3.5

Frontenac County - Letter to The Honourable Doug Ford, Premier re Community Schools Alliance - received July 4, 2022

12.3.6

Hasting County Resolution - Expanding Amber Alert - received July 5, 2022

12.3.7

City of Owen Sound - Removal of Municipal Councillors Under Prescribed Circumstances - Received July 6, 2022

12.3.8

City of Mississauga - Draven Alert - Received July 8, 2022

12.3.9

Municipality of Grey Highlands - Voter's List Information for Candidates - Received July 12, 2022

12.3.10

Township of Perry - Kiera's Law - Received July 12, 2022

12.3.11

Bonfield Township - Draven Alert - received July 13, 2022

12.3.12

Municipality of Shuniah - Letter of Support for Amber Draven Alert - received July 13, 2022

12.3.13

Township of Mulmur - Resolution re Climate Emergency - received July 13, 2022

12.3.14

Township of Ryerson - Resolution re Extend Amber Alert - received July 13, 2022

12.3.15

Township of North Dumfries - Ontario Must Build it Right the First Time - Received July 15, 2022

12.3.16

Town of South Bruce Penninsula- Physician Shortage in Ontario - Received July 22 2022

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council 

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into Closed Session at [TIME] in order to address matters related to Litigation or Potential Litigation (Municipal Act, Sec. 239(2)(e)) (Subject: Residential Property Legal Update and Court Decision to Southgate on Awarding Township Costs); and 
  That Chief Building Official Bev Fisher, Public Works Manager Jim Ellis, Clerk Lindsey Green and Chief Administrative Officer Dave Milliner remain in attendance.

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

Litigation or Potential Litigation (Municipal Act, Sec. 239(2)(e)) (Subject: Residential Property Legal Update and Court Decision to Southgate on Awarding Township Costs)

16.

Confirming By-law

• Be it resolved that by-law number 2022-107 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 3, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].