Township of Southgate
Council Meeting Agenda

Wednesday, May 06, 2020

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to participate in the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information: 

Phone Number: 1 [phone]

Access Code: 990 - 730 - 221 #

If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

4.

Declaration of Pecuniary Interest

5.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the April 15, 2020 Council and Closed Session meetings as presented.

6.

Reports of Municipal Officers

6.1

Acting Clerk Lindsey Green

6.1.1

CL2020-014- Southgate Police Service Board and Library Board electronic meetings during current Declared Emergency

• Be it resolved that Council receive Staff Report CL2020-014 for information; and
  That Council support the Southgate Police Service Board and the Library Board continuing to hold electronic meetings during the current declared emergency.

6.2

Public Works Manager Jim Ellis

6.2.1

PW2020-026 Blue Box Transition Update

• Be it resolved that Council receive Staff Report PW2020-026 for information; and
  That Council approve posting the Waste Resources & Diversion Management Questionnaire on the ShapeSouthgate site for public comment and feedback.

6.2.2

PW2020-027 Dundalk Water and Sewage Treatment 2020 Reserve Capacity

• Be it resolved that Council receive Staff Report PW2020-027 for information; and
  That Council approve the recommendations for the endorsement of the report for the Dundalk Water and Sewage Treatment Reserve Capacity as prepared by Triton Engineering Services Ltd; and
  That Council approves these reports to be forwarded to the Ministry of Environment, Conservation and Parks (MECP) District Office in Owen Sound and the Grey County Planning Department for their review and comment on the Dundalk Water and Sewage Treatment Reserve Capacity calculations

6.3

Chief Administrative Officer Dave Milliner

6.3.1

CAO2020-033 Petawawa Renewable Natural Gas Project Option to Purchase Agreement Notice

• Be it resolved that Council receive Staff Report CAO2020-033 as information; and
  That Council accept the letter dated April 22, 2020 from Petawawa Biofuel LP providing notice to the Township of Southgate of their intensions to exercise their Option to Purchase Agreement; and
  That Council proceed to execute the Petawawa Biofuel LP’s Purchase and Sale Agreement and accept the deposit with a closing of not later than June 21, 2021 in light of the delays in the project related to the present COVID-19 and the economic conditions slowing down the project timelines; and
  That Council consider approving this Purchase and Sale Agreement of lands in the Eco Park to Petawawa Biofuel LP by Municipal By-law 2020-045 at the May 6, 2020 Council meeting.

6.3.2

By-law 2020-045 Purchase and Sale Agreement - Petawawa Biofuel LP

• Be it resolved that by-law number 2020-045 being a by-law to authorize a purchase and sale agreement between Petawawa Biofuel LP and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.3.3

CAO2020-034 Fairtax Funding Service Report

• Be it resolved that Council receive staff report CAO2020-034 as information; and
  That Council consider this information and provide direction to staff on how to proceed with Fairtax Grants & Incentives Inc. and their service to provide grant funding application submissions for Government Funding.

6.4

Planner Clinton Stredwick

6.4.1

PL2020-010-Bill 189 and New Planning Regulations

• Be it resolved that Council receive Staff Report PL2020-010 for information; and
  That council consider continuing to process applications and begin holding public meetings in a virtual format while the state of emergency lasts.

6.4.2

PL2020-011 Request to Purchase Road Allowance

• Be it resolved that Council receive Staff Report PL2020-011 for information; and
  That Council consider declaring the road allowance surplus.

6.4.3

PL2020-012-Draft Commercial and Industrial Lands.

**Report will be included with the Addendum Agenda on Monday May 4, 2020**

7.

By-laws and Motions

7.1

By-law 2020-039 - Assume Harris Crescent

• Be it resolved that by-law number 2020-039 being a by-law to establish a highway in the former Township of Egremont (Harris Crescent) be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.

Consent Items

8.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated May 6, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

8.1.1

FIRE2020-007 1st Quarter Update

8.1.2

CL2020-015 - Amendments to the Police Services Act regarding Community Safety and Well-Being Plans

8.1.3

CAO2020-035 - Southgate CAO Update April 2020 

8.1.4

2020-04-16 Librarian CEO Report

8.1.5

2020-02-02 Library Board Minutes

8.1.6

PW2020-028 Department Report

8.1.7

FIN2020-008 2020 Financial Report - Q1

**Report will be included with the Addendum Agenda on Monday May 4, 2020**

8.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated May 6, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

8.2.1

Modernizing the Ministry of Natural Resources and Forestry Aggregate - received April 1, 2020

8.2.2

SVCA Correspondence re Significant Wetlands Designation - received April 13, 2020

8.2.3

2020 Annual Repayment Limit for Southgate - received April 14, 2020

8.2.4

Minister's Letter to Head of Council - Labour Deployment - received April 16, 2020

8.2.5

SVCA Environmental Planning and Regulations Information - received April 17, 2020

8.2.6

Letter from Minister Mulroney MTO to County of Grey - received April 19, 2020

8.2.7

April 20 2020 Letter to Province on O Reg 019-1406 - received April 20, 2020

8.2.8

COVID-19 SVCA Update April 20, 2020 - received April 20, 2020

8.2.9

GRCA General Meeting Summary from April 24, 2020 - received April 24, 2020

8.2.10

Stewardship Ontario MHSW Wind-up of Single-use Dry Cell Batteries - received April 28, 2020

8.2.11

Community Connection - We are Here to Help GB - received April 29, 2020

8.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of Other Municipalities consent agenda dated May 6, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

8.3.1

Corporation of the Township of South Perth - Provincially Significant Wetlands Designation - received April 16, 2020

8.3.2

Township of North Stormont - Provincially Significant Wetlands Designation - received April 16, 2020

8.3.3

Township of North Dumfries Support for Suspend Time of Use Electricity Billing - received April 17, 2020

8.3.4

Township of North Dumfries Support for Tourism Orientated Destination Signage Fee Increases - received April 17, 2020

8.3.5

Municipality of Kincardine Resolution regarding SMART - received April 17, 2020

8.3.6

Mapleton Township Resolution regarding Farm Tax with Wellington County Committee Report - received April 21, 2020

8.3.7

Town of Gravenhurst - Province of Ontario add Community Gardens etc as essential services during COVID19 - received April 22, 2020

8.3.8

The District Municipality of Muskoka - Motion 61 2020 - received April 22, 2020

8.3.9

Township of Armour Resolution Rural Internet - received April 29, 2020

8.4

Closed Session (for information)

None

9.

County Report

https://www.grey.ca/council

10.

Members Privilege - Good News & Celebrations

11.

Closed Meeting

None

12.

Confirming By-law

• Be it resolved that by-law number 2020-044 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 6, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

13.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].