Township of Southgate
Addendum Council Meeting Agenda

Wednesday, October 21, 2020

1:00 P.m. - 3:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 1:00 PM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended. 

5.

Declaration of Pecuniary Interest

6.

Public Meeting

6.1

Township of Southgate DRAFT Community Improvement Plan

6.1.1

Background

6.1.2

Application and Notice of Public Meeting

6.1.3

Comments Received from Agencies and the Public

6.1.4

Questions from Council

6.1.5

Applicant or Agent

Planner Clinton Stredwick 

6.1.6

Members of the Public to Speak

6.1.7

Further Questions from Council

7.

Delegations & Presentations

7.1

BDO LLP Delegation re Township of Southgate 2019 Audited Financial Statements - Traci Smith, Partner 

• Be it resolved that Council receive the BDO LLP Presentation as information. 

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the October 7, 2020 Council and Closed Session meetings as presented.

9.

Reports of Municipal Officers

9.1

Treasurer William Gott

9.1.1

FIN2020-025 2019 Financial Report – Audited Financial Statements

• Be it resolved that Council receive Staff Report FIN2020-025 2019 Financial Report – Audited Financial Statements as information; and
  That Council approves The Corporation of the Township of Southgate Consolidated Financial Statements for the year ended December 31, 2019 as presented.

9.1.2

FIN2020-026 Safe Restart Agreement - Municipal Operating Funding

• Be it resolved that Council receive Staff Report FIN2020-026 Safe Restart Agreement - Municipal Operating Funding as information; and

  That Council directs that the Safe Restart Agreement - Municipal Operating Funding under Phase 1 that exceeds the municipality’s 2020 needs be contributed to a reserve and accessed to support COVID-19 operating costs and pressures that may continue into 2021.

9.2

Chief Administrative Officer Dave Milliner

9.2.1

CAO2020-063 Southgate Welcoming Community Plan

• Be it resolved that Council receive Staff Report CAO2020-063 as information; and
  That Council approve staff proceeding with a discussion with the Mayor, Deputy Mayor, Southgate staff, South East Grey Community Health Centre and JunCtian Community Initiatives on the issues of developing a Welcoming Community Plan and Programming; and
  That Council approve as part of these Welcoming Community Plan and Programming discussions that a Committee Terms of Reference be created for a Welcoming Community Committee with consideration that at some point in time to include consultation with a Community Round Table Plan on discussing the issues of being a more Welcoming Community, to develop strategies to welcome and invite newcomers to be part of our community, by embracing the change we see today through inclusion, to better support our Community Action Plan Goals, to develop discussions on new ideas for programming services as we grow, to identify the social gaps we need to address, to deal with the challenges in our Community Safety & Well Being Plan issues and priorities we will be receiving shortly, and that the Terms of Reference document will identify community partners to be involved in, discuss, deal with and recommend actions for these important issues

9.2.2

CAO2020-064 CAO Report October 21 2020

• Be it resolved that Council receive Staff Report CAO2020-064 as information; and
  That Council approve staff proceeding with this Christmas Party Plan and the gift certificate of $50.00 per Board and Committee member, employee and Council members for businesses in Southgate.

9.3

Planner Clinton Stredwick

9.3.1

PL2020-041 - C8-20 Ken and Tracey Sivill

• Be it resolved that Council receive Staff Report PL2020-041 for information; and
  That Council consider approval of by-law 2020-116.

9.3.2

By-law 2020-116 - ZBA C8-20 - Ken and Tracey Sivill

• Be it resolved that by-law number 2020-116 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3.3

PL2020-045 - C12-20 Murray and Brenda Calder

• Be it resolved that Council receive Staff Report PL2020-045 for information; and
  That Council consider approval of By-law 2020-101

9.3.4

By-law 2020-101 - ZBA C12-20 - Murray Calder

• Be it resolved that by-law number 2020-101 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3.5

PL2020-065 - Community Improvement Plan

• Be it resolved that Council receive Staff Report PL2020-065 for information; and
  That Council Adopt the Official Plan Amendment #27 by approving bylaw 2020-123.

9.3.6

By-law 2020-123 - OPA No. 27 - Community Improvement Plan

• Be it resolved that by-law number 2020-123 being a by-law to adopt Amendment No. 27 to the Township of Southgate Official Plan affecting all the lands within the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.4

HR Coordinator Kayla Best

9.4.1

HR2020-014 – CAO Review Timelines

• Be it resolved that Council receive staff report HR2020-014 for information; and
  That Council direct staff to proceed with proposed timelines for the CAO Performance Review for 2020 and future years; and
  That Council direct staff to proceed with requesting feedback from all Department Heads for 2020 and all CAO Performance Reviews in future years.

9.4.2

HR2020-015 – IT Equipment Upgrades

• Be it resolved that Council receive staff report HR2020-015 for information; and
  That Council direct staff to proceed with using the Safe Restart Funding to purchase proposed upgraded IT Equipment; and
  That Council direct staff to proceed with using Infinity Network Solutions as the provider for the proposed upgraded IT Equipment.

10.

By-laws and Motions

10.1

By-law 2020-124 - Prohibition of Heavy Trucks By-law

• Be it resolved that by-law number 2020-124 being a by-law to prohibit heavy trucks on certain highways in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated October 21, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

HR2020-013 – Customer Service and Support

12.1.2

PW2020-052 Department Report

12.1.3

Building, By-law and Canine Reports - September 2020

12.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated October 21, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.2.1

OPP 2021 Annual Billing Letter for Municipalities - received September 28, 2020

12.2.2

Ministry of Municipal Affairs and Housing - Safe Restart Agreement Phase 2 - received October 1, 2020

12.2.3

Office of the Solicitor General - Community Safety - received October 2, 2020

12.2.4

SVCA Media Release - received October 4, 2020

12.2.5

SVCA 2020-08-06 Authority Meeting Minutes - received October 5, 2020

12.2.6

Southgate Mental Health Week Flyer 2020 - received October 6, 2020

12.2.7

AMO - The Federal Gas Tax Fund in 2019 - received October 15, 2020

12.2.8

OFM Correspondence - Staffing Levels and Firefighter Safety - received October 6, 2020

12.2.9

Grey Bruce Health Unit Update 2020 10 18 - received October 18, 2020

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of other Municipalities consent agenda dated October 21, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.3.1

Township of North Glengarry re Emergency Assistance Funding to Municipalities - received September 28, 2020

12.3.2

Town of Wasaga Beach letter to Doug Ford re Car Rally - received October 1, 2020

12.3.3

Municipality of Meaford - County-Wide Waste Management Program - received October 2, 2020

12.3.4

City of St. Catharines Development Approval Requirements for Landfills (Bill 197) - received October 7, 2020

12.3.5

Township of Asphodel-Norwood re Cannabis Enforcement - received October 7, 2020

12.3.6

Loyalist Township re Community Groups and Service Clubs - received October 9, 2020

12.3.7

Township of Blandford-Blenheim re Cannabis Grow Operations - received October 13, 2020

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to a proposed or pending acquisition or disposition of land (Subject: verbal offer received to purchase property - Verbal report); and 
  That Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

A proposed or pending acquisition or disposition of land (Subject: verbal offer received to purchase property - Verbal report)

16.

Confirming By-law

• Be it resolved that by-law number 2020-125 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on October 21, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].