Township of Southgate
Council Meeting Agenda

Wednesday, March 19, 2025

1:00 P.m. - 4:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Community Foundation Grey Bruce - Southgate Community Fund Update - Stuart Reid, Executive Director and Karl Ellis, Chair, Southgate Community Fund Advisory Committee

• Be it resolved that Council receive the Community Foundation Grey Bruce - Southgate Community Fund update for information. 

6.2

Voice of the River Presentation - Peter Smith, Canadian Centre for Rural Creative and Peter Muir, Grand River Theatre

• Voice of the River Promotional Video
• Canadian Centre for Rural Creativity

• Be it resolved that Council receive the Voice of the River presentation from Peter Smith and Peter Muir for information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the March 5, 2025 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the March 5, 2025 Special Council meeting as presented. 

8.

Reports of Municipal Officers

8.1

Building & By-law Services

8.1.1

BES2025-005 - By-law Enforcement and Canine Control Contract MSS

• Be it resolved that Staff Report BES2025-005 be received for information; and
  That Council consider approval of by-law 2025-028 to initiate the contract with MSS for after hours By-law Enforcement and Canine Control; and
  That Council direct staff to amend the 2025 proposed budget for contract services for by-law enforcement and canine control as outlined in Table 1 of report BES2025-005; and
  That Council direct staff to amend the Fees and Charges By-law and Canine By-law to establish cost recovery of kennel inspection costs to be brought back to Council as soon as possible.

8.1.2

By-law 2025-028 - Municipal Support Services By-law Enforcement and Canine Control Agreement

• Be it resolved that by-law number 2025-028 being a by-law to authorize an agreement between Municipal Support Services and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2

Emergency Services

8.2.1

FIRE-2025-004 - Town of Hanover Fire Protection Agreement

• Be it resolved that Staff Report FIRE2025-004 be received for information; and
  That Council consider approval of By-law 2025-029 to authorize the Municipal Fire Protection Agreement with the Town of Hanover.

8.2.2

By-law 2025-029 - Town of Hanover Fire Protection Agreement

• Be it resolved that by-law number 2025-029 being a by-law to authorize an agreement between the Town of Hanover and the Corporation of the Township of Southgate be read a first, second or third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.3

Planning Department

8.3.1

PL2025-021 - Site Alteration Permit Application - Martins Farm Services Inc

• Be it resolved that Staff Report PL2025-021 for a Site Alteration Permit by Martins Farm Services Inc. at 311303 Highway 6 be received for information; and
  That Council direct staff to issue a site alteration agreement upon execution of a Site Plan Agreement or, if needed, a Site Alteration Permit Agreement confirming the provisions of Schedule "C" of the Site Alteration By-law. 

8.4

Human Resources Department

8.4.1

HR2025-002 - Proposed New Organizational Chart

• Be it resolved that Staff Report HR2025-002 be received for information; and
  That Council approve the proposed Organization Chart for 2025; and
  That Council support staff to post appropriate job postings internally only.

8.5

Legislative Services

8.5.1

CL2025-009 - April 2, 2025 Council Meeting Date Change

• Be it resolved that Staff Report CL2025-009 be received for information; and
  That Council move the April 2, 2025, Council meeting, beginning at 9:00AM, to be scheduled to Thursday, April 3, 2025, beginning at 9:00AM; and 
  That the 2025 budget meeting timeline be adjusted accordingly.

8.5.2

CL2025-010 - Eco Park Phase 1 Property (2.3 Acres) Future Sale

• Be it resolved that Staff Report CL2025-010 be received for information; and
  That Council direct the Clerk to advertise the property for sale in accordance with applicable policy and legislation and report back at a future meeting.

9.

By-laws and Motions

9.1

By-law 2025-027 - Appoint Designates for Civil Marriage Ceremonies

• Be it resolved that by-law number 2025-027 being a by-law to authorize the solemnization of civil ceremonies for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.2

By-law 2025-031- Appoint Chief Administrative Officer

• Be it resolved that by-law number 2025-031 being a by-law to appoint a Chief Administrative Officer for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3

By-law 2025-035 - Appoint Deputy Treasurers

• Be it resolved that by-law number 2025-035 being a by-law to appoint Deputy Treasurers for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4

By-law 2025-036 - Appoint Acting Treasurer

• Be it resolved that by-law number 2025-036 being a by-law to appoint an Acting Treasurer for the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

Notice of Motion

10.1

Deputy Mayor Dobreen - NOM - Fostering a Healthy Democracy Through Local Journalism

• Whereas a healthy, professional news media is essential for the proper functioning of civil society and a health democracy at the local, regional, federal and international level; and
  Whereas according to a local research project, more than 520 news outlets in nearly 350 communities across Canada have closed or merged from 2008 to October 2024 (compared to the launch of the 260 that continue to participate); and
  Whereas 29 municipalities - home to nearly 11 million people in nine provinces across Canada - have passed motions since 2020 voicing support for journalism in aid of democracy; 
  Therefore be it resolved that the Council of the Township of Southgate recognized that a healthy, professional news media is essential to the proper functioning of democracy in the region; and
  That Council urges nearby municipal Councils across Canada to recognize that a robust news media is essential to the proper functioning of democracy in their jurisdictions; and
  That this resolution be forwarded to all municipalities, local M.P's, local M.P.P's, the Federation of Canadian Municipalities and the Association of Municipalities of Ontario. 

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated March 19, 2025 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

CAO2025-007- BMA Study Analysis

11.1.2

EDO2025-005-South Grey Chamber of Commerce 2024 MOU Report

11.1.3

FIN2025-009 - Members of Council and Appointees to Local Boards and Committees Remuneration and Expenses

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated March 19, 2025 (save and except items _____) as information. 

11.2.1

City of Toronto - Request for Expression of Interest (REOI) – Residual Waste - received February 20, 2025

11.2.2

GRCA - Annual General Membership Summary - received March 3, 2025

11.2.3

GRCA - Annual Report - received March 5, 2025

11.2.4

County of Grey - 2024 Economic Development, Tourism and Culture Master Plan - received March 5, 2025

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated March 19, 2025 (save and except items _____) as information. 

11.3.1

Port Colburne - Support Town of Fort Erie - Provincial Election Health Care Advocacy - received February 27, 2025

11.3.2

Municipality of Chatham Kent - Impact of Tariffs - received March 11, 2025

11.4

Closed Session (for information)

None. 

12.

County Report

www.grey.ca/council 

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to personal matters about an identifiable individual, including municipal or local board employees(Sec239(2)(b))(Subject: Tax Arrears); and
  That all those required remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

14.1

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec239(2)(b))(Subject: Tax Arrears)

15.

Reports of Municipal Officers

15.1

Finance Department

15.1.1

FIN2025-010 - Tax Collection Policy Update

• Be it resolved that Staff Report FIN2025-010 be received for information; and
  That Council consider approval of Policy #4 Tax Collection Policy by Municipal By-Law 2025-032.

15.1.2

By-law 2025-032 - Adopt Policy No. 4 - Tax Collection Policy

• Be it resolved that by-law number 2025-032 being a by-law to adopt the “Tax Collection Policy” known as Policy Number 04, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

16.

Confirming By-law

• Be it resolved that by-law number 2025-033 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on March 19, 2025 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].