Southgate Ruth Hargrave Memorial Library Board

Minutes of Library Board

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Electronic Participation
Members Present:
  • Charles Fernandes
  • Muriel Scott
  • Joan John
  • Councillor Martin Shipston
  • Catherine Faulds
  • Renelle Harripaul
Members Absent:
  • Councillor Barbara Dobreen
Staff Present:
  • Jessica Mole, Librarian CEO

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1.
Electronic Access Information
 

If you wish to participate in the Library Board meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 (647) 497- 9391
Access Code: 451-454-381 #
If the electronic system fails at 6:00 PM, and a connection or quorum of the Board cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and be rescheduled.

2.
Call to Order (6:00 PM)
 

The meeting was called to order at 6:05 p.m.

3.
Approval of the Agenda (6:00 - 6:02 PM)
 

  • No.
    Moved ByMuriel Scott
    Seconded ByRenelle Harripaul

    Be it resolved that the Board confirm the agenda as presented.

    Carried

4.
Declaration of Pecuniary Interest (6:02 - 6:03 PM)
 

None declared.

5.
Adoption of Minutes (6:03 - 6:05 PM)
 

5.1
Minutes from the April 15, 2021 Library Board Meeting
 

  • No.
    Moved ByMartin Shipston
    Seconded ByJoan John

    Be it resolved that the Board approve the minutes from the April 15, 2021 Library Board meeting as presented.

    Carried

6.
Business Arising from the Minutes (6:05 - 6:35 PM)
 

6.1
Circulation Policy Review
 

  • No.
    Moved ByJoan John
    Seconded ByMuriel Scott

    Be it resolved that the Board approve the Circulation Policy with minor housekeeping changes as discussed.

    Carried

7.
New Business (6:35 - 6:55 PM)
 

7.1
Phase B Reopening Procedures
 

The Phase B Reopening Procedures from the Restart Committee was presented. Librarian/CEO will look into the latest provincial reopening plans with the Restart Committee.  The Ontario Library Association are sending out updates on a regular basis.

8.
Finance Report (7:05 - 7:15 PM)
 

8.1
April 2021 Financial Report
 

Presented.

8.2
2021 Library Fees and Charges Schedule
 

  • No.
    Moved ByMartin Shipston
    Seconded ByCatherine Faulds

    Be it resolved that the Board receive the 2021 Library Fees and Charges Schedule as presented with a recommendation that the Mill Room Rental rate remain at the 2020 rate.

    Carried

9.
C.E.O Report (7:20 - 7:35 PM) 
 

The Librarian/CEO reviewed updated with board on the activities of the Library for the month of April and plans for May and June. The Librarian/CEO will provide a proposal to the Board for the reconfiguration plan of the stacks when more information is available.

 

10.
Friends of the Library Update (7:00 - 7:05 PM)
 

Martin Shipston reported that the Friends are in good financial standing. They have paid for the movie license.  They are looking at different fundraising opportunities. Currently the Friends Executive consists of just Martin Shipston and the Chair Luisa Ciliberto with about 6 people as members.

 

11.
Correspondence (6:55 - 7:00 PM)
 

11.1
New OBLA Membership
 

New OBLA Membership – The Library has joined for one year. The membership is $125 but has paid for itself in members attending online workshops.

 

12.
News from Council (7:15 - 7:20 PM)
 

The Downtown Dundalk Revitalization and Proton Street redevelopment consultation was held. Wellington North Library agreement was renewed.

 

13.
Extra Time Allotment (7:35 - 7:50 PM)
 

14.
Date of Next Meeting
 

Thursday, June 17th, 2021 6:00 p.m.

 

15.
Adjournment
 

  • No.
    Moved ByMartin Shipston
    Seconded ByJoan John

    Be it resolved that the Board adjourn the meeting at 7:22 p.m.

    Carried
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