Township of Southgate
Council Meeting Agenda

Wednesday, June 21, 2023

1:00 P.m. - 4:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Presentation of Good Roads 32 Years in Service Award to Phil Wilson

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the June 7th, 2023 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Chief Administrative Officer Dina Lundy

8.1.1

CAO2023-008- Olde Town Hall Sale

• Be it resolved that Council receive Staff Report CAO2023-008 for information; and
  That Council direct staff to re-list the property for sale.

8.2

HR Coordinator Kayla Best

8.2.1

HR2023-010 – Admin Staff Review

• Be it resolved that Council receive Staff Report HR2023-010 for information; and
  That Council approve updated job descriptions and corresponding pay grid movements.

9.

By-laws and Motions

None.

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated June 21, 2023 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

PW2023-027 Department Report

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated June 21, 2023 (save and except items _____) as information. 

11.2.1

TOARC 2022 Annual Report

11.2.2

Ministry of Natural Resources and Forestry - Streamlining of Approvals under the Aggregate Act - received June 14, 2023

11.2.3

SMART Board Minutes - Apr 28 2023

11.2.4

Grey County Truck Show 2023 Sponsorship Package

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated June 21, 2023 (save and except items _____) as information. 

11.3.1

Town of Newmarket - Resolution in Support of Bill 5 - received June 6, 2023

11.3.2

Municipality of West Grey - Resolution Letter Re Support for Highway Traffic Act Amendments - received June 9, 2023

11.3.3

Municipality of West Grey - Letter Re Support for Bell-Hydro Infrastructure - received June 9, 2023

11.3.4

Town of Bradford West Gwillimbury - Right to Repair - received June 13, 2023

11.3.5

Bonfield Township - Resolution of Support for Opioid Crisis - received June 15, 2023

11.4

Closed Session (for information)

None.

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) (Subject: Staffing Matters); and
  That Clerk Lindsey Green, HR Manager Kayla Best and Chief Administrative Officer Dina Lundy remain in attendance as required. 

14.1

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) (Subject: Staffing Matters)

15.

Confirming By-law

• Be it resolved that by-law number 2023-066 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on June 21, 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].