Township of Southgate
Addendum Council Meeting Agenda

Wednesday, November 17, 2021

7:00 P.m. - 10:00 P.m.

Electronic Participation

---

1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part
of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

7.1

Team Town Hall Presentation - Samantha Parent 

• Be it resolved that Council receive Team Town Hall's presentation as information. 

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the November 3, 2021 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the November 10, 2021 Special Council and Closed Session meetings as presented. 

9.

Reports of Municipal Officers

9.1

Chief Administrative Officer Dave Milliner

9.1.1

CAO2021-078 Dundalk Olde Town Hall - Team Town Hall Information Report

• Be it resolved that Council receive Staff Report CAO2021-078 as information; and
  That pursuant to Section 20.1 of the Procedural By-law, Council allows for presentations, discussions and questions with Team Town Hall and Wellington Capital Corporation representatives as part of this staff report; and
  That Council provide direction to staff on Team Town Hall and Wellington Capitol discussions related to the Olde Town Hall property sale and building at the November 17^th, 2021 meeting to support the development of draft agreements with the parties.

9.1.2

CAO2021-076 Melancthon Boundary Adjustments Discussions Report

• Be it resolved that Council receive Staff Report CAO2021-076 as information; and
  That Council direct the Mayor and the CAO to continue to work with and meet with Township of Melancthon Mayor and CAO to deal with the Flato Developments request for annexation of lands; and 
  That Council direct staff to develop a draft Boundary Adjustment Agreement for consideration by the County of Dufferin, the County of Grey, the Township of Melancthon and the Township of Southgate.

9.1.3

CAO2021-077 By-law Enforcement Budget Recommendation Report

• Be it resolved that Council receive staff report CAO2021-077 as information; and
  That Council approve the recommendations in this report to consider in the 2022 operating budget to increase the staffing with a dedicated staff member to enforce Southgate’s By-law, to deal with the increased complaints we are receiving, the public demand for resolution and sustained compliance; and
  That Council direct staff to create a By-Law Enforcement job description to review at Job Evaluation Committee and provide a recommendation on the Southgate employee pay grid.

9.2

Facilities Manager Kevin Green

9.2.1

HS2021-001-Policy 33A Annual Review and Policy Statement

• Be it resolved that Council receive Staff Report HS2021-001 for information; and
  That Council approve the Occupation Health and Safety Policy 33 as reviewed and support the Mayor’s signing of the policy statement.

9.3

Treasurer William Gott

9.3.1

FIN2021-035 Annual Indexing of Development Charges

• Be it resolved that Council receive Staff Report FIN2021-035 Annual Indexing of Development Charges as information; and
  That Council approve the indexing of the Township of Southgate Development Charges by 11.6% to establish the new 2022 commercial, industrial and residential construction DC rates to revise Schedule B to By-law 2017-138 effective January 1, 2022.

9.4

Clerk Lindsey Green

9.4.1

CL2021-031-2022 Committee of Adjustment Appointments

• Be it resolved that Council receive Staff Report CL2021-031 for information; and
  That Council consider approval of By-law 2021-159 being a by-law to constitute and appoint members to the Committee of Adjustment for 2022.

9.4.2

By-law 2021-159 - Committee of Adjustment Member Appointments 2022

• Be it resolved that by-law number 2021-159 being a By-law to Constitute and Appoint Members to the Committee of Adjustment be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.4.3

CL2021-032 – 2022 Council Conference Attendance Approval

• Be it resolved that Council receive Staff Report CL2021-032 as information; and
  That the below conferences be approved to attend by the following members of Council in 2022:

  1. Rural Ontario Municipalities Conference (ROMA - virtual) (January 24^th and 25^th) (Members:______________________________________________);
  2. Ontario Good Roads Conference (OGRA) (February 27^th – Mar 2^nd)
     (Members:______________________________________________);
  3. Police Services Board Annual Conference (OAPSB) (Date Unknown) (Members:______________________________________________)
  4. Ontario Association of Committees of Adjustment (OACA) (June 5^th – 8^th)
     (Members:______________________________________________);
  5. Federation of Canadian Municipalities Annual Conference (FCM) (June 2^nd – 5^th) (Members:______________________________________________);
  6. Association of Municipalities of Ontario Annual Conference (AMO) (August 14^th – 17^th) (Members:______________________________________________); and

  That the Clerk’s Office book associated conference registrations.

9.4.4

CL2021-033 - Voter List Management Services Agreement

• Be it resolved that Council receive Staff Report CL2021-033 as information; and
  That Council consider approval of By-law 2021-171 to authorize an agreement with Datafix for voter list management services.

9.4.5

By-law 2021-171 - Voters List Management Services (Datafix) Agreement Approval

• Be it resolved that by-law number 2021-171 being a by-law to authorize an agreement between Comprint Systems Incorporated (DataFix) and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book

9.5

HR Coordinator Kayla Best

9.5.1

HR2021-030– Administrative, Finance & By-Law Assistant

• Be it resolved that Council receive Staff Report HR2021-030 for information; and
  That Council approve the job description for Administrative, Finance & By-Law Assistant with updates from staff and the Job Evaluation Committee; and
  That Council approve the recommendations from Job Evaluation Committee to place the Administrative, Finance and By-Law Assistant position in pay band 12 of the Southgate Employee Pay Grid; and
  That Council consider this new position in the 2022 operating budget discussions.

9.6

Planner Clinton Stredwick

9.6.1

PL2021-094 - ZBA C17-21 Southgrey Enterprises Inc.

• Be it resolved that Council receive Staff Report PL2021-094 for information; and
  That Council consider approval of By-law 2021-166.

9.6.2

By-law 2021-166 - ZBA C17-21 Southgrey Enterprises Inc.

• Be it resolved that by-law number 2021-166 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.6.3

PL2021-092 - SP19-21 Southgrey Enterprises Inc.

• Be it resolved that Council receive Staff Report PL2021-092 for information; and
  That Council consider approval of By-law 2021-164 authorizing the entering into a Site Plan Agreement.

9.6.4

By-law 2021-164 - SP19-21 Southgrey Enterprises Inc.

• Be it resolved that by-law number 2021-164 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.6.5

PL2021-096 - ZBA C25-21 Pennings

• Be it resolved that Council receive Staff Report PL2021-096 for information; and
  That Council consider approval of By-law 2021-168 permitting the erection of a garden suite on the subject lands.

9.6.6

By-law 2021-168 - ZBA C25-21 Pennings

• Be it resolved that by-law number 2021-168 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.6.7

PL2021-097- OPA#31 Flato Glenelg Phase 2

• Be it resolved that Council receive Staff Report PL2021-097 for information; and

  That Council consider approval of By-law 2021-169.

9.6.8

By-law 2021-169 - Flato Glenelg Phase 2 - OPA No 31

• Be it resolved that by-law number 2021-169 being a by-law to adopt Amendment No. 31 to the Township of Southgate Official Plan affecting the all the lands described as Part of Lots 225 and 226, Concession 2 SWTSR, (geographic Township of Proton) in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

By-laws and Motions

10.1

By-law 2021-172 - Road Widening - B5-21 - Gordon Trask

• Be it resolved that by-law number 2021-1172 being a by-law to establish a highway in the former Township of Proton (Consent file B5-21) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None.

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated November 17, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

FIN2021-036 Financial Report – October 2021

12.1.2

PW2021-055 Department Report

12.1.3

Librarian CEO Report 2021-10-28

12.1.4

Building, By-law and Canine Reports October 2021

12.1.5

October 2021 Cheque Register

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated November 17, 2021 (save and except items _____) as information. 

12.2.1

CUPE Ontario - OMERS Investment - received October 29, 2021

12.2.2

Grey Bruce Health Unit - A Case of the Mondays Letter to the Editor - received November 2 2021

12.2.3

Grey Bruce Health Unit - Guidance for Seasonal Parades and Remembrance Day - received November 2, 2021

12.2.4

Grey Bruce Health Unit - Eligibility Expands for Third Dose - COVID-19 Vaccine - received November 3, 2021

12.2.5

GRCA - Conservation Authorities Act Updates Background - received November 3, 2021

12.2.6

Saugeen Conservation - Press Release Saugeen Conservation Website Launch and Logo - received November 9, 2021

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated November 17, 2021 (save and except items _____) as information. 

12.3.1

City of Kitchener - Renovictions - received November 1, 2021

12.3.2

City of Kitchener - Vaccine Passport Program - received November 1, 2021

12.3.3

Town of Bracebridge - Renovictions - received November 8, 2021

12.3.4

Municipality of Kincardine - SMART Holiday Hours - received November 9, 2021

12.3.5

Municipality of Mattice-Valcote - Property Assessment - received November 10, 2021

12.3.6

Lake of Bays - Request for Additional COVID-19 Funding - received November 10, 2021

12.4

Closed Session (for information)

None.

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

None

16.

Confirming By-law

• Be it resolved that by-law number 2021-170 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on November 17, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].