Township of Southgate
Council Meeting Agenda

Wednesday, April 17, 2024

1:00 P.m. - 4:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Delegation - Andrew Kohnen - Southgate Sideroad 11 Concerns 

• Be it resolved that Council receive the delegation from Andrew Kohnen regarding Southgate Sideroad 11 as information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the April 3, 2024 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Chief Building Official Bev Fisher

8.1.1

CBO2024-003- After Hours By-law and Canine Control Tender Award Recommendations

• Be it resolved that Council receive Staff Report CBO2024-003 for information; and
  That Council award the contract for a After Hours Bylaw and Canine Control Services to Municipal Support Services (Option 2), for a total of $2,270 per month plus additional calls for service costs and HST.

8.2

Recreation Manager Kevin Green

8.2.1

REC2024-001-Lawn Maintenance Contract Approval

• Be it resolved that Council receive Staff Report REC2024-001 for information; and
  That Council award the contract to Dwayne’s Lawn Care, Owner Dwayne VanRavenswaay Wingham, On

8.3

Economic Development Officer Brenna Carroll

8.3.1

EDO2024-004-CIP Application – Canadian Fence and Hardware

• Be it resolved that Council receive Staff Report EDO2024-004 for information; and
  That Council approve Canadian Fence and Hardware for Community Improvement Plan project funding to build an additional warehouse on their property at 151 Eco Parkway, Dundalk in the amount of $15,000, subject to planning approvals and building permit issuance.

8.4

Public Works Manager Jim Ellis

8.4.1

PW2024-016 TAPS Tender Award Recommendations

• Be it resolved that Council receive Staff Report PW2024-016 for information; and

  That Council approve the recommendations to award the 2024 truck tender and road maintenance tenders as received for:

  1. Tandem plow truck tender for a 2025 International HV615 in the amount of $411,479.00 excluding HST from Lewis Motors Sales Inc;
  2. Double Surface Treatment tender to Duncor Enterprises Inc. for a total amount of $633,002.60 excluding HST;
  3. Microsurfacing tender to Miller Paving Limited for a total amount of $136,890.38 excluding HST.

8.5

Chief Administrative Officer Dina Lundy

8.5.1

CAO2024-006- CAO Annual Performance Review Policy

• Be it resolved that Council receive Staff Report CAO2024-006 for information; and
  That Council approves the CAO Annual Performance Review Policy attached to this report.

8.5.2

CAO2024-007- GTR Bus Stop Location Change

• Be it resolved that Council receive Staff Report CAO2024-007 for information; and
  That Council supports the bus stop location change from the Arena to the Library, effective May 1, 2024.

8.6

Planning Department

8.6.1

PL2024-025 – Restart C3 Zoning Amendment

• Be it resolved that Council receive Staff Report PL2024-025 for information; and
  That Council provide direction on how to proceed with the Township initiated zoning bylaw amendment to permit restaurants, taverns, convenience stores in a Highway Commercial-3 Type Zone.

8.6.2

PL2024-027 - SP13-23 Lawrence Martin

• Be it resolved that Council receive Staff Report PL2024-027 for information; and
  That Council consider Bylaw 2024-036 to authorize Mayor and Clerk to sign a Site Plan Agreement with Lawrence Martin for lands at 551003 Southgate Sideroad 55, Lot 16, Concession 4 geographic Township of Egremont, Township of Southgate.

8.6.3

By-law 2024-036 - Site Plan Agreement SP13-23 Lawrence Martin

• Be it resolved that by-law number 2024-036 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

9.1

By-law 2024-031 - Appointment By-law - Grey Bruce Joint Police Services Board - Community Member Appointment - Karl Ellis

• Be it resolved that by-law number 2024-031 being a bylaw to appoint members to the Grey Bruce Joint Police Services Board be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated April 17, 2024 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

PW2024-017 Department Report

11.1.2

2024-03-21 GCJAAC Minutes

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated April 17, 2024 (save and except items _____) as information. 

11.2.1

SMART - January 26, 2024 Meeting Minutes - received April 8, 2024

11.2.2

Drinking Water Source Protection - November 24, 2024 Meeting Minutes - received March 27, 2024

11.2.3

Drinking Water Source Protection - Auditor General's of Public Health Ontario Recommendation on Private Drinking Water Testing - received April 8, 2024

11.2.4

SOLGEN - New Mandatory Online Learning for the Public Safety Sector - received March 28, 2024

11.2.5

Crime Stoppers of Grey Bruce Coordinator Report - January to March 2024-Q1

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated April 17, 2024 (save and except items _____) as information. 

11.3.1

City of Brantford - Home Heating Sustainability Letter - received March 28, 2024

11.3.2

Town of Shelburne - Eradicate Islamophobia and Antisemitism - received March 28, 2024

11.3.3

City of St Catherines - Endorsement Notification - Urgent Need for Increased Funding for Libraries and Museums - received April 3, 2024

11.3.4

Township of Terrace Bay - Fair Operational Budget Funding - received April 4, 2024

11.3.5

Township of Terrace Bay - Development of a Municipal Equipment Operator - received April 4, 2024

11.3.6

City of Kitchener - Ontario Heritage Act - received April 8, 2024

11.3.7

Town of Cobourg - Amend the Blue Box Regulations - received April 9, 2024

11.3.8

Town of Goderich - Legislative Amendments to Improve Municipal Code of Conduct - received April 10, 2024

11.3.9

Town of Goderich - OW and ODSP Rates - Prince Edward County - received April 10, 2024

11.3.10

Town of Goderich - Phase-Out of Water Well Testing - Ausuable Bayfield Maitland Valley - received April 10, 2024

11.4

Closed Session (for information)

None.

12.

County Report

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e)) Subject: Litigation Matter Update), Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e)) Subject: Litigation Matter Update) and Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e)) Subject: Litigation Matter Update); A Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations Carried On or to be Carried On By or On Behalf of the Municipality or Local Board (Sec 239(2)(k)) (Subject: Development Negotiations) and A Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Sec 239(2)(c))(Subject: Sale of Property Update); and
  That all those required remain in attendance. 
  

• Be it resolved that Council proceed out of Closed Session at [TIME]. 

14.1

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e)) Subject: Litigation Matter Update)

14.2

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e)) Subject: Litigation Matter Update)

14.3

Litigation or Potential Litigation, Including Matters Before Administrative Tribunals, Affecting the Municipality or Local Board (Sec 239(2)(e)) Subject: Litigation Matter Update)

14.4

A Position, Plan, Procedure, Criteria or Instruction to be Applied to Any Negotiations Carried On or to be Carried On By or On Behalf of the Municipality or Local Board (Sec 239(2)(k)) (Subject: Development Negotiations)

14.5

A Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Sec239(2)(c))(Subject: Sale of Property Update)

15.

Confirming By-law

• Be it resolved that by-law number 2024-037 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on April 17, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].