Township of Southgate
Council Meeting Agenda

Wednesday, October 20, 2021

7:00 P.m. - 10:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Public Meeting

4.1

C25-21 - Jackie Pennings - Con 19 Lot 24 and Lot 25 - Geographic Township Egremont

4.1.1

Background

The Purpose of the proposed zoning by-law amendment is to consider a zoning bylaw amendment application, to permit a garden suite for a period of up to 20 years to be located on the subject property.
The Effect of the proposed zoning by-law amendment would be to change the zoning symbol on a portion of the property from Agricultural (A1) to Agricultural exception (A1-XXX) to allow for a garden suite, on the property.

4.1.2

Application and Notice of Public Meeting

4.1.3

Comments Received from Agencies and the Public

4.1.4

Questions from Council

4.1.5

Applicant or Agent

4.1.6

Members of the Public to Speak

4.1.7

Further Questions from Council

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the October 6, 2021 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Clerk Lindsey Green

8.1.1

CL2021-027 – First Nations Land Acknowledgement Implementation Policy

• Be it resolved that Council receive Staff Report CL2021-027 for information; and
  That Council consider approval of By-law 2021-141 to adopt the First Nations Land Acknowledgment Policy No. 89 to implement a Land Acknowledgement for the Township of Southgate.

8.1.2

By-law 2021-141 - Adopt Policy No. 89 - First Nations Land Acknowledgement

• Be it resolved that by-law number 2021-141 being a By-law to adopt a “First Nations Land Acknowledgement Policy” known as Policy Number 89 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2

Public Works Manager Jim Ellis

8.2.1

PW2021-049 Pick up Truck Purchase

• Be it resolved that Council receive Staff Report PW2021-049 for information; and
  That Council approve the recommendation to purchase a 2021 Chev Crew cab 4x4 pick up truck from Finch Chev Cadillac Buick GMC Limited. at a cost of $44,132.00 plus HST; and
  That Council approve the recommendation to Advertise Unit 315 on GovDeals as is condition for disposal.

8.3

Chief Administrative Officer Dave Milliner

8.3.1

CAO2021-067 - Flato Dundalk Land Development Proposals Report 

• Be it resolved that Council receive staff report CAO2021-067 as information; and
  That Council approve the cancellation of the purchase and sale agreement for 20 acres plus or minus of lands in the Eco Park to a Flato Dundalk Community Inc. and the approving Southgate By-law 2021-115; and
  That Council direct the Mayor and CAO to work with Flato and meet with the Township of Melancthon Mayor and staff in relation to initial annexation discussions and creating a financial transition agreement to service lands on the east side of Hwy #10.

8.3.2

CAO2021-068 Southgate Climate Change Action Planning Update Discussion Report

• Be it resolved that Council receive Staff Report CAO2021-068 as information; and
  That Council provide direction to Southgate staff to continue to follow the Grey County Climate Change Action Plan as a guidance document; and
  That Council direct Township staff to develop a Southgate Climate Change Action Strategy document that creates a process to develop actionable items by department related to municipal infrastructure improvements to create resiliency, procurement requirements, asset efficiency upgrades to reduce energy consumption, resident education, financial incentives and policy changes similar to an annual 10 year rolling capital budget to identify specific actions to create a climate change projects plan for our community; and 
  That if approved the Southgate Climate Change Action Strategy become a Township Council strategy that feeds Asset Management Planning and Capital Budget decisions annually.

8.3.3

CAO2021-069 Dundalk Olde Town Hall Meeting Report with Team Towns Hall Wellington Capital Corp

• Be it resolved that Council receive Staff Report CAO2021-069 as information; and
  That Council provide any feedback on the Olde Town Hall building sale conditions report in this report, the proponent bid response and the October 4th, 2021 meeting with Team Town Hall and the proponent Wellington Capital Corporation; and 
  That Council direct staff to develop an agreement of terms for consideration with Wellington Capital Corporation to sell the Dundalk Olde Town Hall to the bidder; and
  That Council direct staff to develop an agreement with Team Town Hall for consideration related to their financial and operation commitments to the Township of Southgate realizing it is a good will agreement without assurance compensation beyond the pledged fundraising and surplus operating funds they raise.

8.4

HR Coordinator Kayla Best

8.4.1

HR2021-024 – CAO Succession Plan

• Be it resolved that Council receive Staff Report HR2021-024 for information; and
  That Council approve the CAO Succession Plan document as guidance to fill the upcoming CAO vacancy.

8.4.2

HR2021-026 Administrative Support Contract Extension

• Be it resolved that Council receive Staff Report HR2021-026 for information; and
  That Council approve the extension of the Administrative Support contract until the end of 2021; and
  That Council approve the salary for the extension be funded by the COVID-19 Safe Restart Funding.

8.4.3

HR2021-027 Policy 90 (Temporary) COVID19 Vaccination Policy for Contractors

• Be it resolved that Council receive Staff Report HR2021-027 for information; and
  That Council approve Policy #90 (Temporary) COVID-19 Vaccination Policy for Contractors as presented; and
  That Council consider approval of the Policy #90 (Temporary) COVID-19 Vaccination for Contractors by Municipal By-Law 2021-157.

8.4.4

By-law 2021-157 - Adopt COVID-19 Vaccination for Contractors Policy No. 90

• Be it resolved that by-law number 2021-157 being a by-law to adopt a “COVID-19 Vaccination Policy for Contractors” known as Policy Number 90 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.5

Planner Clinton Stredwick

8.5.1

PL2021-088 - ZBA C20-21 NM Attachments Inc

• Be it resolved that Council receive Staff Report PL2021-088 for information; and
  That Council consider approval of By-law 2021-152.

8.5.2

By-law 2021-152 - ZBA C20-21 NM Attachments Inc

• Be it resolved that by-law number 2021-152 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.3

PL2021-089 - ZBA C21-21 Timothy Shantz

• Be it resolved that Council receive Staff Report PL2021-088 for information; and
  That Council consider approval of By-law 2021-153; and
  That Council waive the site plan control process for this application.

8.5.4

By-law 2021-153 - ZBA C21-21 Timothy and Anita Shantz

• Be it resolved that by-law number 2021-153 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

9.1

By-law 2021-137 - Zoning By-law Amendment - C1-20 Wilder Lake Subdivision

• Be it resolved that by-law number 2021-137 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated October 20, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

PW2021-048 - Department Report

11.1.2

HR2021-025 Asset Coordinator and Financial Analyst Hiring

11.1.3

CAO2021-070 - CAO Update Report October 20 2021

11.1.4

September 2021 Cheque Register

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated October 20, 2021 (save and except items _____) as information. 

11.2.1

MECP Correspondence - Regulations under the Conservation Authorities Act - received October 7, 2021

11.2.2

Ontario Newsroom Correspondence - Ontario Supporting People and Businesses - received October 7, 2021

11.2.3

Life Directions Correspondence - Proclamation of October 2021 as Disability Employment Awareness Month - received October 12, 2021

11.2.4

MECP Correspondence - Decision on the Proposed Land Use Compatibility Guideline - received October 13, 2021

11.2.5

Drinking Water Source Protection - Local Drinking Water Source Protection Plan - received October 13 2021

11.2.6

Crime Stoppers of Grey Bruce - Coordinator Report July to September 2021 - received October 13, 2021

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated October 20, 2021 (save and except items _____) as information. 

11.3.1

Town of Kingsville - Support of Eye Care in Ontario - received September 30, 2021

11.3.2

Town of Blue Mountains - Grey Gables - received October 1, 2021

11.3.3

Municipality of Shuniah - Affordable Internet - received October 4, 2021

11.3.4

Township of Alnwick Haldimand - Lottery Licensing to Assist Small Organizations - received October 5, 2021

11.3.5

Township of Adelaide Metcalfe - Rural Infrastructure Projects - received October 8, 2021

11.3.6

Municipality of Grey Highlands - Lottery Licensing for Small Organizations - received October 12, 2021

11.4

Closed Session (for information)

None.

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

None. 

15.

Confirming By-law

• Be it resolved that by-law number 2021-156 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on October 20, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].