Township of Southgate
Addendum Council Meeting Agenda

Wednesday, October 07, 2020

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

4.

Declaration of Pecuniary Interest

5.

Delegations & Presentations

5.1

JunCtian Community Initiatives - Presentation

• Be it resolved that Council receive the JunCtian Community Initiatives presentation as information. 

5.2

Cuesta Planning Consultants - Robert Harris Entrance Request - Southgate Road 41 - Delegation

• Be it resolved that Council receive the delegation from Cuesta Planning Consultants regarding Robert Harris's entrance request on Southgate Road 41 as information.  

6.

Reports of Municipal Officers

6.1

Planner Clinton Stredwick

6.1.1

PL2020-062 - Request for Second Entrance - Harris

Report was deferred at the September 16, 2020 Council meeting. 

• Be it resolved that Council receive Staff Report PL2020-062 for information; and
  That Council refuse the request for a second entrance for this residential property.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the September 16, 2020 Council meeting as presented.

8.

Reports of Municipal Officers

8.1

Fire Chief Derek Malynyk

8.1.1

FIRE2020-016- Volunteer Fire Fighter Appointment

• Be it resolved that Council receive Staff Report FIRE2020-006 for information; and
  That Council approve the hiring of Jaxyn Thompson as an Auxiliary member with the Dundalk Fire Department.

8.2

Clerk Lindsey Green

8.2.1

CL2020-030- Procedural By-law and Electronic Participation Policy Approval

• Be it resolved that Council receive Staff Report CL2020-030 as information; and
  That Council approve By-law 2020-115 being a by-law to adopt an Electronic Participation Policy No. 86; and
  That Council waive Procedural By-law Section 30.1 to allow for a repeal of the current Procedural By-law without public notice; and
  That Council approve Procedural By-law 2020-120 as presented.

8.2.2

By-law 2020-115 - Adopt Electronic Participation Policy

• Be it resolved that by-law number 2020-115 being a By-law to adopt a “Electronic Participation Policy” known as Policy Number 86 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2.3

By-law 2020-120 - Procedural By-law

• Be it resolved that by-law number 2020-120 being a by-law to govern the proceedings of Council, Committees, Public Meetings and Committee of Adjustment be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2.4

CL2020-031- Fire Reservoir Agreement with the Trustees of the Independent Old Order Mennonite Church

• Be it resolved that Council receive Staff Report CL2020-031 for information; and
  That Council approve By-law 2020-121 to authorize entering into a fire reservoir agreement with the Trustees of the Independent Old Order Mennonite Church.

8.2.5

By-law 2020-121 - Fire Reservoir Agreement with Trustees of the Independent Old Order Mennonite Church

• Be it resolved that by-law number 2020-121 being a by-law to authorize an agreement between Trustees of the Independent Old Order Mennonite Church and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.3

Public Works Manager Jim Ellis

8.3.1

PW2020-050 Third Release - 1 Tonne 4x4 Crew Cab Truck Tender Award Report

• Be it resolved that Council receive Staff Report PW2020-050 for information; and
  That Council award the new model 1 ton 4x4 gas crew cab truck to Finch Chevrolet Cadillac Buick GMC Ltd. in the amount of $63,315.00 plus HST.

8.3.2

PW2020-049-Department Report

• Be it resolved that Council receive Staff Report PW2020-049 for information; and
  That The Township of Southgate proclaims, “As a community, we are committed to reducing our waste, resource conservation, and educating our community about sustainable living. We recognize that losing waste to disposal and as litter are local and global environmental threats. We will take action to reduces our waste and support the circular economy and endeavour to take the lead in our community toward environmental sustainability.” We have declared October 19 – 25, 2020 Waste Reduction Week in the Township of Southgate.

8.4

Chief Administrative Officer Dave Milliner

8.4.1

CAO2020-057 Flato Block 75 Seniors Development Off Site Works Costs Sharing Agreement

• Be it resolved that Council receive staff report CAO2020-057 as information; and
  That Council consider approve the Southgate-Flato Dundalk Meadows Inc. Block 75 Senior Apartment Development Project Cost Sharing Agreement for off-site works to service the project by Municipal By-law 2020-110 at the October 7, 2020 meeting.

8.4.2

By-law 2020-110 - Flato Block 75 Seniors Apartment - Off Site Works Cost Sharing Finance Agreement

• Be it resolved that by-law number 2020-110 being a by-law to authorize an agreement between Flato West Meadows Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.4.3

CAO2020-058 Flato Block 75 Seniors Development Reserve Capacity Servicing Allocation

• Be it resolved that Council receive staff report CAO2020-058 as information; and
  That Council approve the allocation of 56 residential units of servicing capacity for water and wastewater to the Flato Dundalk Meadows Inc. - Block 75 Seniors Apartment Development Project;
  That Council consider approving the allocation of 56 residential units of servicing capacity for water and wastewater to the Flato Dundalk Meadows Inc. - Block 75 Senior Apartment Development Project by Township By-law 2020-111 at the October 7, 2020 meeting; and
  That Council authorize the Mayor and the Clerk to sign the Flato Dundalk Meadows Inc. - Block 75 Senior Apartment Development Project Final Servicing Capacity Allocation Agreement.

8.4.4

By-law 2020-111 - Flato Block 75 Seniors Apartment - Final Capacity Servicing Allocation Agreement

• Be it resolved that by-law number 2020-111 being a by-law to authorize an agreement between Flato West Meadows Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.4.5

CAO2020-059 Flato Glenelg Carriage House Site Alteration Agreement Report

• Be it resolved that Council receive staff report CAO2020-059 as information; and
  That Council approve the Flato Glenelg Carriage House Development Project Site Alteration Agreement dated October 7, 2020; and
  That Council consider approving the Flato Glenelg Carriage House Development Project Site Alteration Agreement dated October 7, 2020 by Municipal By-law 2020-112.

8.4.6

By-law 2020-112 - Flato Glenelg Carriage House Site Alteration Agreement

• Be it resolved that by-law number 2020-112 being a by-law to authorize an agreement between Southgate Meadows Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.4.7

CAO2020-060 Flato Glenelg Carriage House Residential Development Reserve Capacity Servicing Allocation

• Be it resolved that Council receive staff report CAO2020-060 as information; and
  That Council approve the allocation of 170 residential units of servicing capacity for water and wasterwater to the Flato Glenelg Carriage House Residential Development Project to serve 118 single family dwellings and 65 townhomes;
  That Council consider approving the allocation of 170 residential units of servicing capacity for water and wasterwater to the Flato Glenelg Carriage House Residential Development Project by Township By-law 2020-113 at the October 7, 2020 meeting; and
  That Council authorize the Mayor and the Clerk to sign the Flato Glenelg Carriage House Residential Development Project Final Servicing Capacity Allocation Agreement.

8.4.8

By-law 2020-113 - Flato Glenelg Carriage House - Phase 1 Final Capacity Servicing Allocation Agreement

• Be it resolved that by-law number 2020-113 being a by-law to authorize an agreement between Southgate Meadows Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.4.9

CAO2020-061 Southgate 2019-2023 CAP - 2020 Progress Report

• Be it resolved that Council receive staff report CAO2020-061 as information; and
  That Council and Staff consider this 2020 CAP Progress Report in our 2021 budget preparation and discussions in order to achieve the future goals of the plan.

8.4.10

CAO2020-062 CAO Update Report October 7 2020

• Be it resolved that Council receive Staff Report CAO2020-062 as information; and
  That Council approve staff continuing to work with JunCtian Community Initiatives as a community partner and service provider to support specifically youth newcomers to our community and to help us be a welcoming community by providing space to deliver their services and programs in Municipal and SEGCHC facilities.

8.5

Planner Clinton Stredwick

8.5.1

PL2020-040-C5-20 Halfway Fabrication Inc.

• Be it resolved that Council receive Staff Report PL2020-040 for information; and
  That Council consider approval of By-law 2020-114.

8.5.2

By-law 2020-114 - ZBA C5-20 - Halfway Fabrication Inc.

• Be it resolved that by-law number 2020-114 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.5.3

PL2020-046-SP10-20 Joseph Hoover

• Be it resolved that Council receive Staff Report PL2020-046 for information; and
  That Council consider approval of By-law 2020-106 authorizing the entering into a Site Plan Agreement.

8.5.4

By-law 2020-106 - SP10-20 - Joseph Hoover

• Be it resolved that by-law number 2020-106 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.5.5

PL2020-064-SP11-18 - Dundalk Pharmacy

• Be it resolved that Council receive Staff Report PL2020-064 for information; and
  That Council consider approval of By-law 2020-118 authorizing the entering into a Site Plan Agreement.

8.5.6

By-law 2020-118 - SP11-18 - Dundalk Pharmacy

• Be it resolved that by-law number 2020-118 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.

By-laws and Motions

9.1

By-law 2020-109 - Road Widening - B4-20 - Paul Martin

• Be it resolved that by-law number 2020-109 being a by-law to establish a highway in the former Township of Proton (Consent file B4-20) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated October 7, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

PW2020-051 2020 Bridge Inspection Report

11.1.2

FIN2020-023 2021 Budget

11.1.3

September 2020 Cheque Register

11.2

Correspondence (for information)

• Be it resolved that Council approve the items on the Correspondence consent agenda dated October 7, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.2.1

Ministry of Municipal Affairs and Housing - Parkland Dedication - received September 18, 2020

11.2.2

Memo to Municipal CAOs Clerks - Enforcement and Amendments under the Reopening Ontario Act - received September 21, 2020

11.2.3

Correspondence re Dundalk Town Hall - received September 21, 2020

11.2.4

DWSP September 2020 Newsletter - received September 21, 2020

11.2.5

Township Staff Memo - September 21, 2020

11.2.6

St. John Ambulance Donation Request - received September 25, 2020

11.2.7

GRCA GM Summary - September 2020 - received September 25, 2020

11.2.8

Ministry of Health - Workplace COVID-19 Screening Tool Guidance Document - received September 25, 2020

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of other Municipalities consent agenda dated October 7, 2020 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.3.1

Loyalist Township - MTO Canadian Ferry Resolution - received September 15, 2020

11.3.2

Town of Gravenhurst - Resolution Letter Emancipation Day - received September 16, 2020

11.3.3

Township of North Glengarry - Long Term Care Homes - received September 16, 2020

11.3.4

Town of Amherstburg - AODA Website Compliance Extension Request - received September 21, 2020

11.3.5

Town of Amherstburg - Request for Amendments to Bill 108 re. The Ontario Heritage Act - received September 21, 2020

11.3.6

Township of Amaranth - Support of The City of Oshawa RE COVID-19 Funding - received September 21, 2020

11.3.7

Township of South Glengarry - Long Term Care Facility Inspections - received September 21, 2020

11.4

Closed Session (for information)

None

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into Closed Session at [TIME] in order to address matters related to a Proposed or Pending Acquisition or Disposition of Land (Subject: Sale of Surplus Road Allowance - Conc 4 and Conc 5, Lot 25 and 26, Egremont - Staff Report CL2020-032C), Proposed or Pending Acquisition or Disposition of Land (Subject: Sale of Surplus Road Allowance - Conc 17, Lot 1, Proton, Conc 20, Lot 27, Egremont - Verbal Update); and 
  That Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

14.1

Proposed or Pending Acquisition or Disposition of Land (Subject: Sale of Surplus Road Allowance - Conc 4 and Conc 5, Lot 25 and 26, Egremont - Staff Report CL2020-032C)

14.2

Proposed or Pending Acquisition or Disposition of Land (Subject: Sale of Surplus Road Allowance - Conc 17, Lot 1, Proton, Conc 20, Lot 27, Egremont - Verbal Update)

15.

Confirming By-law

• Be it resolved that by-law number 2020-119 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on October 7, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].