Township of Southgate
Addendum Council Meeting Agenda

Wednesday, October 06, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Intact Public Entities Inc. Tony Commissio and Debra Wilson, NFP Canada Ltd. Presentation

• Be it resolved that Council receive the Intact Public Entities Inc. presentation as information.

6.2

JLL Canada - Adam Sherriff-Scott, SVP & Practice Lead and Kathy Kolodziej, VP, Corp Transaction Mgmt. Presentation

• Be it resolved that Council receive the JLL Canada presentation as information.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the September 15, 2021 Council meeting as presented.

8.

Reports of Municipal Officers

8.1

Fire Chief Derek Malynyk

8.1.1

FIRE2021-011- Bell Lease Agreement

• Be it resolved that Council receive Staff Report FIRE2020-011 for information; and
  That Council consider approval of By-law 2021-147 to approve the Bell Mobility lease amending agreement W3858.

8.1.2

By-law 2021-147 - Bell Mobility Lease No. W3858 Amending Agreement

• Be it resolved that by-law number 2021-147 being a by-law to authorize a lease amending agreement between Bell Mobility Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.2

Clerk Lindsey Green

8.2.1

CL2021-025-Saugeen Mobility and Regional Transit Board Appointment – Remainder of Term

• Be it resolved that Council receive Staff Report CL2021-025 for information; and
  That Council, pursuant to section 24.12 of the Procedural By-law, amend previously adopted resolution number 2018-589; and
  That Council appoint Councillor Jim Frew to the Saugeen Mobility and Regional Transit Board for the remainder of the appointment term, ending in 2022.

8.2.2

CL2021-026 – Appoint Pound Keeper – Keady Livestock Market

• Be it resolved that Council receive Staff Report CL2021-026 for information; and
  That Council consider approval of By-law 2021-140 to appoint Keady Livestock Market as the large animal pound keeper for the Township of Southgate.

8.2.3

By-law 2021-140 - Appoint Pound Keeper - Keady Market

• Be it resolved that by-law number 2021-140 being a by-law to appoint a Keady Livestock Market to act as the Pound Keeper for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.2.4

CL2021-027 – First Nations Land Acknowledgement Implementation Policy

• Be it resolved that Council receive Staff Report CL2021-027 for information; and
  That Council consider approval of By-law 2021-141 to adopt the First Nations Land Acknowledgment Policy No. 89 to implement a Land Acknowledgement for the Township of Southgate.

8.2.5

By-law 2021-141 - Adopt Policy No. 89 - First Nations Land Acknowledgement

• Be it resolved that by-law number 2021-141 being a By-law to adopt a “First Nations Land Acknowledgement Policy” known as Policy Number 89 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2.6

CL2021-028 – Amendments to Policy No. 51 – Displaying Flags Policy

• Be it resolved that Council receive Staff Report CL2021-028 for information; and
  That Council consider approval of By-law 2021-146 to adopt the Displaying Flags Policy Number 51.

8.2.7

By-law 2021-146 - Adopt Policy No. 51 - Displaying Flags Policy

• Be it resolved that by-law number 2021-146 being a By-law to adopt a “Displaying Flags Policy” known as Policy Number 51 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.3

Chief Administrative Officer Dave Milliner

8.3.1

CAO2021-065 Southgate COVID-19 Vaccination Policy

• Be it resolved that Council receive staff report CAO2021-065 as information; and
  That Council approve the updated Southgate Policy #87 COVID-19 Vaccination Policy dated October 6, 2021 as presented; and
  That Council receive the Southgate COVID-19 Rapid Antigen Testing Protocol as presented as a temporary Standard Operating Procedure during the pandemic conditions as a supporting document to the Southgate COVID-19 Vaccination Policy; and
  That Council consider approving the Southgate COVID-19 Vaccination Policy at the October 6, 2021 meeting by Municipal By-law 2021-148.

8.3.2

By-law 2021-148 - Adopt COVID-19 Vaccination Policy No. 87

• Be it resolved that by-law number 2021-148 being a by-law to adopt a “COVID-19 Vaccination Policy” known as Policy Number 87 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.3.3

CAO2021-066 Purchase and Sale Agreement Amendment approval of Eco Park Land to Casa Terre Corporation Report

• Be it resolved that Council receive Staff Report CAO2021-066 for information; and 
  That Council approve amending the Purchase & Sale Agreements for 7 acres of industrial land in the Southgate Eco Park to Casa Terre Corporation formerly Suleyman Chekdar Batgi land sale to close December 15, 2021; and
  That Council consider approval of Southgate By-laws 2021-149 to execute the Purchase & Sale Agreement to sell industrial lands in the Eco Park to Casa Terre Corporation at the October 6, 2021 meeting.

   

8.3.4

By-law 2021-149 - Purchase and Sale Agreement - Casa Terre Corporation

• Be it resolved that by-law number 2021-149 being a by-law to authorize a purchase and sale agreement between Casa Terre Corporation and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.4

HR Coordinator Kayla Best

8.4.1

HR2021-022 TAPS Operator Labourer and Cemetery Posting

• Be it resolved that Council receive Staff Report HR2021-022 for information; and
  That Council approve and direct staff to post the job of TAPS Operator/Labourer and Cemetery internally.

8.4.2

HR2021-021– Assistant Librarian and Digital Services

• Be it resolved that Council receive Staff Report HR2021-021 for information; and
  That Council approve the job description for Assistant Librarian and Digital Services with updates from the Job Evaluation Committee; and
  That Council approve the recommendations from Job Evaluation Committee to place the Assistant Librarian and Digital Services position in pay band 12 of the Southgate Employee Pay Grid.

8.5

Planner Clinton Stredwick

8.5.1

PL2021-074 ZBA C13-21 Clea-Mar Machining

• Be it resolved that Council receive Staff Report PL2021-074 for information; and
  That Council consider approval of By-law 2021-128.

8.5.2

By-law 2021-128 - ZBA C13-21 Clea-Mar Machining

• Be it resolved that by-law number 2021-128 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.3

PL2021-077 ZBA C15-21 Levesque

• Be it resolved that Council receive Staff Report PL2021-077 for information; and
  That Council consider approval of By-law 2021-142 permitting the erection of a garden suite on the subject lands.

8.5.4

By-law 2021-142 - ZBA C15-21 Levesque

• Be it resolved that by-law number 2021-142 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.5

PL2021-083 ZBA C18-21 Barlari

• Be it resolved that Council receive Staff Report PL2021-083 for information; and
  That Council consider approval of By-law 2021-143 recognizing the existing cottage as being a garden suite and allowing for a new home to be constructed nearby.

8.5.6

By-law 2021-143 - ZBA C18-21 Barlari

• Be it resolved that by-law number 2021-143 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.7

PL2021-084 ZBA C19-21 Manoah Martin

• Be it resolved that Council receive Staff Report PL2021-084 for information; and
  That Council consider approval of By-law 2021-144.

8.5.8

By-law 2021-144 - ZBA C19-21 Manoah Martin

• Be it resolved that by-law number 2021-144 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.9

PL2021-085 SP14-21 Manoah Martin

• Be it resolved that Council receive Staff Report PL2021-085 for information; and
  That Council consider approval of By-law 2021-136 authorizing the entering into a Site Plan Agreement.

8.5.10

By-law 2021-136 - SP14-21 Manoah and Naomi Martin

• Be it resolved that by-law number 2021-136 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.11

PL2021-086 SP15-21 Menno Hoover

• Be it resolved that Council receive Staff Report PL2021-086 for information; and
  That Council consider approval of By-law 2021-145 authorizing the entering into a Site Plan Amending Agreement.

8.5.12

By-law 2021-145 - SP15-21 Menno and Martha Hoover

• Be it resolved that by-law number 2021-145 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

9.1

By-law 2021-120 - Maple Grove Cemetery By-law

• Be it resolved that by-law number 2021-120 being a by-law to maintain, manage, regulate and control Maple Grove Cemetery be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.2

By-law 2021-139 - Appointment of Emergency Management Committee and Control Group

• Be it resolved that by-law number 2021-139 being a by-law to appoint an Emergency Management Program Committee and Municipal Emergency Control Group for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

Notice of Motion

None

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated October 6, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

FIN2021-029 Financial Report – August 2021

11.1.2

FIN2021-030 2022 Budget

11.1.3

FIN2021-031 2021 Insurance Renewal

11.1.4

PW2021-047 Department Report

11.1.5

August 2021 Cheque Register

11.1.6

Building Report, By-law and Canine Reports August 2021

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated October 6, 2021 (save and except items _____) as information. 

11.2.1

MOE - Proposed Administration Penalties Regulation under Resource Recovery and Circulation Economy Act - received September 17, 2021

11.2.2

MMAH - Ontario Proof of Vaccination Guidance for Businesses and Organizations - received September 17, 2021

11.2.3

Grey Bruce Health Unit - Expanded Eligibility for Third Dose of COVID19 Vaccine - received September 20, 2021

11.2.4

Anishinabek Nation - Vaccine Passports and First Nations Memo - received September 22, 2021

11.2.5

County of Grey - Upcoming 2022 Harvest in Grey County Forests (Dromore) - received September 27, 2021

11.2.6

GRCA - September 24, 2021 General Membership Meeting - received September 27, 2021

11.2.7

MMAH - Construction Noise - received September 29, 2021

11.2.8

2022 OPP Annual Billing Statement - received September 30, 2021

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated October 6, 2021 (save and except items _____) as information. 

11.3.1

City of Sarnia - Renovictions - received September 17, 2021

11.3.2

Township of Scugog - Structure Inventory and Inspections - received September 20, 2021

11.3.3

Northumberland County - Capital Gains Tax on Primary Residence - received September 21, 2021

11.3.4

Township of Huron Kinloss - Provincial Offenses Court - received September 21, 2021

11.3.5

Municipality of Chatham-Kent - OHIP Eye Care Resolution - received September 29, 2021

11.3.6

Municipality of Chatham-Kent - Renovictions Resolution - received September 29, 2021

11.4

Closed Session (for information)

None

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters about an Identifiable Individual (Subject: Internal CAO Interest - Staff Report HR2021-023C); and 
  That HR Coordinator Kayla Best and CAO/Deputy Clerk Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.

Confirming By-law

• Be it resolved that by-law number 2021-150 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on October 6, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].