Township of Southgate
Council Meeting Agenda

Wednesday, April 03, 2024

9:00 A.m. - 12:00 P.m.

Holstein Council Chambers

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1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Principles Integrity -  Annual Report Presentation

• Be it resolved that Council receive the Principles Integrity Annual Report presentation for information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the March 20, 2024 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Clerk Lindsey Green

8.1.1

CL2024-007- Land Purchase Request – Declare Surplus – Unopened Road Allowance between Lot 17 and Lot 18, Concession 14, Proton

• Be it resolved that Council receive Staff Report CL2024-007 for information; and
  That Council declare the section of unopened road allowance between Lot 17 and Lot 18, Concession 14, Geographic Township of Proton, as surplus to the needs of the Township; and
  That Council directs the Clerk to perform all necessary actions to prepare the lands for sale.

8.1.2

CL2024-008 – Declare Surplus Property – Part 1, Part of Lot 236, Concession 2, SWTSR, Geographic Township of Proton, Plan 16R-12026 - Eco Park Way

• Be it resolved that Council receive Staff Report CL2024-008 for information; and
  That Council declare the lands identified as Part 1, Part of Lot 236, Concession 2, SWTSR, Geographic Township of Proton, Plan 16R-12026 as surplus to the needs of the Township; and
  That Council directs the Clerk to perform all necessary administrative actions to prepare the lands for sale and issue a Request for Proposals with a minimum bid of $200,000.00 per acre.

8.1.3

CL2024-009 – Petition for Drainage Works – Engineer Appointment – Martin-Bauman-McDonald

• Be it resolved that Council receive Staff Report CL2024-009 for information; and
  That Council accepts the Petition for Drainage Works under Section 4 of the Drainage Act, signed by Marlin and Rita Martin and Joseph M and Adina Bauman, owners in partner of Lots 7 and 8, Concession 12, Geographic Township of Proton and Brendan McDonald, owner of Lot 7, Concession 13, Geographic Township of Proton; and
  That Council directs the Clerk to notify the petitioners and the Saugeen Valley Conservation Authority of its decision to proceed as required by Section 5 of the Drainage Act; and
  That Council appoint Tom Pridham, P. Eng., of R.J. Burnside & Associates Ltd. as the Engineer to make an examination of the area requiring drainage in the received drainage petition and to provide a report to Council in accordance with Section 8 of the Drainage Act, for consideration at a future meting of Council.

8.1.4

CL2024-010-Grey Bruce Detachment Joint Police Services Board – Final Implementation Report

• Be it resolved that Council receive Staff Report CL2024-010 for information; and
  That Council supports appointment of the following members to the 4 Community Appointee positions on the Grey Bruce Detachment Joint Board:

  1. Michelle Reynolds, Township of Georgian Bluffs
  2. Karl Ellis, Township of Southgate
  3. Gerry Solursh, Township of Northern Bruce Peninsula
  4. Nicole Martin, Municipality of Grey Highlands; and

  That Council consider by-law 2024-031 to confirm the appointment on Karl Ellis on the Grey Bruce Detachment Joint Board at the April 17, 2024 Council Meeting; and
  That Council supports the Township of Georgian Bluffs to provide administrative support to the board; and
  That Council supports the Township of Georgian Bluffs to on-board a part-time shared staff resource, with costs to be shared evenly amongst the nine participating detachment parties; and
  That staff be directed to circulate the Joint Board’s 2025 Operating Budget to all participating bodies prior to commencement of 2025 Budget deliberations.

8.1.5

CL2024-011 – Holstein Agro Expo and Rodeo Event Support Request

• Be it resolved that Council receive Staff Report CL2024-011 for information; and
  That Council supports the Holstein Agro Expo and Rodeo Annual Event being held on June 29^th, 30^th and July 1^st, 2024, at 143336 Southgate Road 14, Holstein, Ontario; and
  That Council deem the Holstein Agro Expo and Rodeo as a municipally significant event and supports the Holstein Agro Expo and Rodeo committee in obtaining a Special Occasions Permit through the Alcohol and Gaming Commission of Ontario.

8.1.6

CL2024-012 – Purchase and Sale Agreement – Part 1, Part of Block 40, Plan 16M-5 – Uncle Tom Crescent

• Be it resolved that Council receive Staff Report CL2024-012 for information; and
  That Council consider approval of By-law 2024-035 to enter into a purchase and sale agreement with Gregory and Margot Ford for lands identified as Part of Block 40, Plan 16M5, being Part 1, 16R-11941, Township of Southgate, Part of PIN 37288-0023.

8.1.7

By-law 2024-035 - Purchase and Sale Agreement - Gregory and Margot Ford

• Be it resolved that by-law number 2024-035 being a by-law to authorize a purchase and sale agreement between Gregory and Margot Ford and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.2

Public Works Manager Jim Ellis

8.2.1

PW2024-015 Dundalk 2024 Reserve Capacity

• Be it resolved that Council receive Staff Report PW2024-015 for information; and
  That Council approve the recommendations for the endorsement of the report for the Dundalk Water and Sewage Treatment Reserve Capacity as prepared by Triton Engineering Services Ltd; and
  That Council approves these reports to be forwarded to the Ministry of Environment, Conservation and Parks (MECP) District Office in Owen Sound and the Grey County Planning Department for their review and comment on the Dundalk Water and Sewage Treatment Reserve Capacity 2024 calculations.

8.3

Planning Department

8.3.1

PL2024-024 - SP19-23 Greenlid Site Plan Amending Agreement

• Be it resolved that Council receive Staff Report PL2024-024 for information; and
  That Council consider By-law 2024-032 to authorize entering to an amending site plan agreement with 2137569 Ontario Inc. Greenlid & C.C. Plastic Products; and
  That Council consider By-law 2024-033 to authorize entering into a final capacity allocation agreement with 2137569 Ontario Inc. Greenlid & C.C. Plastic Products, for lands at 101 Eco Parkway, Lots 235-236, Concession 2 SWTSR geographic Township of Proton.

8.3.2

By-law 2024-032 - SP19-23 2137569 Ontario Inc. - Greenlid - Site Plan Amending Agreement

• Be it resolved that by-law number 2024-032 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.3.3

By-law 2024-033 - SP19-23 2137569 Ontario Inc. - Greenlid - Final Capacity Allocation Agreement

• Be it resolved that by-law number 2024-033 being a by-law to authorize an agreement between 2134569 Ontario Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.

By-laws and Motions

None.

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated April 3, 2024 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

Librarian CEO Report - March 21, 2024

11.1.2

Deputy Mayor Dobreen - Politicians Meeting Report

11.1.3

2024-01-16 Police Services Board Meeting Minutes

11.1.4

2024-02-28 Committee of Adjustment Meeting Minutes

11.1.5

2024-02-28 Public Planning Meeting Minutes

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated April 3, 2024 (save and except items _____) as information. 

11.2.1

GRCA - March 22, 2024 General Meeting Summary - received March 22, 2024

11.2.2

SVCA - Launch of Publicly Accessibly Water Data - received March 18, 2024

11.2.3

GBPH Media Release - Solar Eclipse - received March 26, 2024

11.2.4

MNRF - Response to SG Resolution 2024-049 - Conservation Authority Review Fee Freeze - received March 27, 2024

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated April 3, 2024 (save and except items _____) as information. 

11.3.1

Municipality of Wawa - Guaranteed Livable Income - received March 19, 2024

11.3.2

Municipality of Wawa - Urgent Need to Increase Funding to Libraries and Museums - received March 19, 2024

11.3.3

Township of Adelaide Metcalfe - Tile Drain Loan Amount - received March 25, 2024

11.3.4

Township of Alnwick Haldimand - Municipalities Retaining Surplus Proceeds from Tax Sales - received March 27, 2024

11.3.5

Prince Edward County - Call to Action to Meet Deadline of an Accessible Ontario by 2025 - received March 28, 2024

11.4

Closed Session (for information)

None.

12.

County Report

https://www.grey.ca/council 

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] to discuss matters relating to a proposed or pending acquisition or disposition of land by the municipality or local board (Sec 239(2)(c))(Subject: Property Sale Update); and
  That all those required remain in attendance.  

• Be it resolved that Council proceed out of Closed Session at [TIME]. 

14.1

A Proposed or Pending Acquisition or Disposition of Land by the Municipality or Local Board (Sec 239(2)(c))(Subject: Property Sale Update)

15.

Confirming By-law

• Be it resolved that by-law number 2024-034 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on April 3, 2024 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].