Township of Southgate
Addendum Council Meeting Agenda

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Holstein Council Chambers

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

If you wish to speak at Open Forum please register in advance of the meeting by email to clerks@southgate.ca 

  • Be it resolved that Council confirm the agenda as amended.

  • Be it resolved that Council approve the minutes from the April 5, 2023 Council and Closed Session meetings as presented.

  • Be it resolved that Council receive Staff Report FIN2023-010 for information; and
    That Council consider approval of By-law 2023-040 with no objection to an application for a Tile Drainage Loan for Stephen Hodges at 124384 Southgate Rd 12 Holstein, in the approximate amount of $30,900.00, subject to the availability of funds.

  • Be it resolved that by-law number 2023-040 being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report CL2023-011 for information; and
    That Council consider approval of By-law 2023-039 to enter into a rental agreement with the Dundalk Agricultural Society for the Baseball Park lands.

  • Be it resolved that by-law number 2023-039 being a by-law to authorize an agreement between the Dundalk Agricultural Society and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report PW2023-017 for information; and
    That Council award the Reconstruction of Victoria Street and Mcauley Street, and construction of municipal services for Hanbury, Ida, and Artemesia Streets to Moorefield Excavating Ltd. in the amount of $9,796,869.79 plus HST; and
    That Council approve the Triton Engineering Services Limited costs estimated at $615,000.00 plus HST; and
    That Council approve the expenditure of $249,900 from Water Reserves for the services of Grant Match; and
    That Council approve the additional $152,644.50 expenditure from the Wastewater reserves.

  • Be it resolved that Council receive Staff Report PW2023-018 for information; and That Council consider approval of By-law 2023-036 to amend Parking By-law No. 2020-005; and

    That Council consider approval of By-law 2023-037 to establish Hagan Street East travelling west from the Rail Trail to Young Street as a one-way street.

  • Be it resolved that by-law number 2023-036 being a by-law to amend Parking By-law Number 2020-005, being a by-law to provide direction for parking in the Township of Southgate and to repeal by-law 2021-161 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

  • Be it resolved that by-law number 2023-037 being a by-law to establish a one-way street in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

  • Be it resolved that Council receive Staff Report CAO2023-006 for information; and
    That Council direct the CAO to issue a Request for Proposals to create a 2023 – 2027 Corporate and Community Strategic Plan to capture the needs of the municipality’s rapidly growing community and aligned actions to support future-focused strategies for prosperity and sustainability.

  • Be it resolved that Council receive Staff Report PL2023-018 for information; and
    That Council consider approval of By-law 2023-038.

  • Be it resolved that by-law number 2023-038 being a by-law to amend Zoning By-law No. 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council receive Staff Report EDO2023-002 for information; and 
    That Council consider approval of By-law 2023-043 to approve the Memorandum of Understanding with the South Grey Chamber of Commerce for 2023. 

Schedule A "the Memorandum of Understanding" to By-law 2023-043 is included as attachment 1 of Staff Report EDO2023-002

  • Be it resolved that by-law number 2023-043 being a by-law to authorize a memorandum of understanding between the South Grey Chamber of Commerce and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Whereas, the Association of Municipalities of Ontario (AMO) has called on the Government of Ontario to support legislation that would:

    • Update municipal Codes of Conduct to account for workplace safety and harassment
    • Create a flexible administrative penalty regime, adapted to the local economic and financial circumstances of municipalities across Ontario
    • Increase training of municipal Integrity Commissioners to enhance consistency of investigations and recommendations across the Province
    • Allow municipalities to apply to a member of the judiciary to remove a sitting member if recommended through the report of a municipal Integrity Commissioner
    • Prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; and

    Whereas, AMO believes that these changes will improve the working environment of municipal elected and staff officials and send a strong signal regarding the standard of conduct expected of elected officials and protect anyone that may be subject to egregious behaviour;
    Now, therefore be it resolved that the Council of the Township of Southgate supports the correspondence to the Premier of Ontario by the Association of Municipalities of Ontario and calls on the Government of Ontario to unanimously support Bill 5 – Stopping Harassment and Abuse by Local Leaders Act; and
    That this resolution be circulated to The Honourable Steve Clark, Minister of Municipal Affairs and Housing, Kate Manson-Smith, Deputy Minister, Ministry of Municipal Affairs and Housing, the Honourable Doug Ford, Premier of Ontario, MPP Rick Byers ,MP Alex Ruff, and  all Ontario municipal councils and AMO.

  • Be it resolved that Council approve the items on the Regular Business consent agenda dated April 20, 2023 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

  • Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Litigation or Potential Litigation (Sec. 239(2)(e)) and Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Ongoing litigation), Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Property Sale Agreement Update) and Litigation or Potential Litigation (Sec. 239(2)(e)) and Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Ongoing litigation)
    That Chief Building Official Bev Fisher, Economic Development Officer Terri Murphy, Clerk Lindsey Green, and Chief Administrative Officer Dina Lundy remain in attendance, as required

  • Be it resolved that Council come out of Closed Session at [TIME].

14.1
Litigation or Potential Litigation (Sec. 239(2)(e)) and Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Ongoing litigation)

 

14.2
Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Property Sale Agreement Update)

 

14.3
Litigation or Potential Litigation (Sec. 239(2)(e)) and Advice that is Subject to Solicitor-Client Privilege (Sec.239(2)(f)) (Subject: Ongoing litigation)

 
  • Be it resolved that by-law number 2023-042 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on April 20, 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

  • Be it resolved that Council adjourn the meeting at [TIME].

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