Township of Southgate
Council Meeting Agenda

Wednesday, May 19, 2021

7:00 P.m. - 10:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the May 5, 2021 Council meeting as presented; and
  That Council approve the minutes from the May 12, 2021 Special Council meeting as presented.

7.

Reports of Municipal Officers

7.1

Facilities Manager Kevin Green

7.1.1

REC2021-005 - RFP Lawn Equipment Purchase

• Be it resolved that Council receive Staff Report REC2021-005 for information; and
  That Council purchase the required Lawn Maintenance Equipment Zero Turn Mower as submitted by Roberts Farm Equipment Sale Inc. Mount Forest. Purchase price $18,200 plus HST and
  That the trade in option on the 2014 Toro of $2,800 be included in the sale.

7.2

Treasurer William Gott

7.2.1

FIN2021-014 Wellington County Library Board Agreement

• Be it resolved that Council receive Staff Report FIN2021-014 Wellington County Library Board Agreement as information; and
  That Council consider approving By-Law 2021-069 being a by-law to authorize the signing and execution of a Public Library Services Agreement.

7.2.2

By-law 2021-069 - Authorizing Agreement - Library Services Agreement with Wellington County Public Library Board

• Be it resolved that by-law number 2021-069 being a by-law to authorize the signing and execution of a Public Library Services Agreement with the Wellington County Public Library Board and the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.3

Clerk Lindsey Green

7.3.1

CL2021-014 – OPP Paid Duty Weekend Request

• Be it resolved that Council receive Staff Report CL2021-014 as information; and
  That Council direct staff to proceed with Option ____, as outlined in this report.

7.4

Public Works Manager Jim Ellis

7.4.1

PW2021-022 Revised 2020 Dundalk Wastewater Annual Report

• Be it resolved that Council receive Staff Report PW2021-022 for information; and
  That Council approve the revised Dundalk Wastewater Treatment Plant 2020 Annual Report Revision 2.

7.5

Chief Administrative Officer Dave Milliner

7.5.1

CAO2021-038 Southgate Meadows Inc. Flato Glenelg Carriage House Phase 1 Subdivision Agreement Report

• Be it resolved that Council receive staff report CAO2021-038 as information; and
  That Council approve the Southgate Meadows Inc., Flato Glenelg Carriage House Phase 1 Subdivision Agreement as presented with the initial security calculations; and
  That Council consider approval of the final Southgate Meadows Inc., Flato Gleneg Carriage House Phase 1 Subdivision Agreement by municipal By-law 2021-067 at the May 19, 2021 Council meeting.

7.5.2

By-law 2021-067 - Flato Glenelg Carriage House Phase 1 Subdivision Agreement

• Be it resolved that by-law number 2021-067 being a by-law to authorize a subdivision agreement with Southgate Meadows Inc. and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.5.3

CAO2021-039 Affordable Housing Advisory Committee Report

• Be it resolved that Council receive Staff Report CAO2021-039 as information; and
  That Council approve the Southgate Affordable-Attainable Housing Advisory Committee Terms of Reference document as presented to provide guidance to and to establish the structure of the committee; and
  That Council direct staff to proceed with advertising for the recruitment of members for the Southgate Affordable-Attainable Housing Advisory Committee in the Township of Southgate to develop recommendations to Council over the next 12 months to create an Affordable and Attainable Housing Strategy for Township Council to consider.

7.5.4

CAO2021-040 Draft Southgate Communications Tower and Antenna Municipal Approval By-law Report

• Be it resolved that Council receive staff report CAO2021-040 as information; and
  That Council approve the Draft Southgate Communications Tower and Antenna Municipal Approval By-law as a policy and guidance document for businesses and contractors to locate communications towers in the Township; and
  That Council direct staff to proceed with consulting with local area tower contractors by written correspondence to seek feedback and comments on the Draft Southgate Communications Tower and Antenna Municipal Approval By-law as a policy and guidance document.

7.5.5

CAO2021-041 AMO Conference Delegation Request 2021

• Be it resolved that Council receive Staff Report CAO2021-041 as information; and
  That Council direct staff to take the lead on the request for a delegation with the Ministry of Infrastructure at the 2021 AMO Virtual Conference to discuss the issues of unjustified/inconsistent service fees, unnecessary delays and access control to the area fibre capacity connections by the rural broadband service providers.

7.5.6

CAO2021-042 Infrastructure Canada Green Inclusive Community Buildings Program and Canada Healthy Community Initiative Funding Report

• Be it resolved that Council receive staff report CAO2021-042 as information; and
  That Council direct staff to proceed to develop a Dundalk Pool Upgrade project in Southgate as the best fit for an application based on the funding guidelines under the Infrastructure Canada Green and Inclusive Community Buildings Program by the end of June, 2021 deadline; and
  That Council receive a verbal update from staff on the May 18, 2021 Downtown Public Consultation meeting and the next steps related to the Canada Healthy Community Initiatives Grant.

7.6

HR Coordinator Kayla Best

7.6.1

HR2021-013 – Support for 988 three-digit Suicide and Crisis Hotline

• Whereas the Federal government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline; and
  Whereas the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200%; and
  Whereas existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold; and
  Whereas in 2022 the United States will have in place a national 988 crisis hotline; and
  Whereas the Township of Southgate recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;
  Therefore be it resolved that the Township of Southgate endorses this 988 crisis line initiative; and
  That a copy of this resolution be sent to Bruce-Grey-Owen Sound MP Alex Ruff, Bruce-Grey-Owen Sound MPP Bill Walker, Federal Minister of Health Patty Hajdu, the Canadian Radio-television and Telecommunications (CRTC) and all municipalities in Ontario.

7.7

Planner Clinton Stredwick

7.7.1

PL2021-042 ZBA C1-21 - Manassa Martin

• Be it resolved that Council receive Staff Report PL2021-042 for information; and
  That Council consider approval of By-law 2021-074.

7.7.2

By-law 2021-074 - ZBA C1-21 - Manassa Martin

• Be it resolved that by-law number 2021-074 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.7.3

PL2021-044 ZBA C3-21 - Pallister Farms Livestock Ltd

• Be it resolved that Council receive Staff Report PL2021-044 for information; and
  That Council consider approval of By-law 2021-076.

7.7.4

By-law 2021-076 - ZBA C3-21 - Pallister Farms Livestock Ltd.

• Be it resolved that by-law number 2021-076 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

7.7.5

PL2021-045 ZBA C4-21 - Elam and Nancy Martin

• Be it resolved that Council receive Staff Report PL2021-045 for information; and
  That Council consider approval of By-law 2021-077.

7.7.6

By-law 2021-077 - ZBA C4-21 - Elam and Nancy Martin

• Be it resolved that by-law number 2021-077 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.

By-laws and Motions

8.1

By-law 2021-071 - Appoint By-law Enforcement Officer - Aaron Ryckman

• Be it resolved that by-law number 2021-071 being a by-law to appoint a Municipal Bylaw Enforcement Officer for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.2

By-law 2021-072 - Adopt By-law On Call Policy No. 88

• Be it resolved that by-law number 2021-072 being a by-law to adopt a "By-law On Call Policy" known as Policy Number 88 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

Notice of Motion

None

10.

Consent Items

10.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated May 19, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

10.1.1

FIN2021-013 Financial Report – March 2021

10.1.2

PW2021-023 Department Report

10.1.3

PW2021-025 Egremont Landfill Amended Environmental Compliance Approval

10.1.4

April 2021 Cheque Register

10.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated May 19, 2021 (save and except items _____) as information. 

10.2.1

SMART - March 26 Approved Meeting Minutes - received May 5, 2021

10.2.2

County of Grey County Council Compensation - received May 7, 2021

10.2.3

Wellington North Power - Quarterly Newsletter Q1 - received May 13, 2021

10.2.4

Request for Pride Month Proclamation - received May 11, 2021

10.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated May 19, 2021 (save and except items _____) as information. 

10.3.1

Town of Amherstburg - Planning Act Timelines - received May 3, 2021

10.3.2

Municipality of Calvin - Motion for 3 Digit Suicide Line - received May 4, 2021

10.3.3

Township of Calvin - Fire Department Support - received May 4, 2021

10.3.4

Municipality of Leamington - Advocacy for Reform MFIPPA - received May 5, 2021

10.3.5

Town of Perth - Provincial Hospital Funding of Major Capital Equipment - received May 6, 2021

10.3.6

Town of Aurora - Support 988 Suicide Crisis Prevention Hotline - received May 6, 2021

10.3.7

City of Barrie - National 3-Digit Suicide and Crisis Hotline - received May 7, 2021

10.3.8

Municipality of Grey Highlands - Support for 3 Digit Crisis Hotline - received May 7, 2021

10.3.9

Town of Blue Mountains - Letter of Support to Dr. Arra and GBHU - received May 10, 2021

10.3.10

Municipality of Chatham Kent - Support MFIPPA Change - received May 11, 2021

10.3.11

Town of Blue Mountains - Provincial Re-opening Strategy and Frontline Business Experience - received May 12, 2021

10.3.12

Township of The Archipelago - Road Management Action on Invasive Phragmites - received May 12, 2021

10.4

Closed Session (for information)

None

11.

County Report

https://www.grey.ca/council

12.

Members Privilege - Good News & Celebrations

13.

Closed Meeting

None

14.

Confirming By-law

• Be it resolved that by-law number 2021-073 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 19, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

15.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].