Township of Southgate
Council Meeting Agenda

Wednesday, September 15, 2021

7:00 P.m. - 10:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

Launch Pad YATC Presentation - Emily Morrison

• Be it resolved that Council receive the Launch Pad YATC presentation as information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the September 1, 2021 Council meeting as presented.

8.

Reports of Municipal Officers

8.1

Treasurer William Gott

8.1.1

FIN2021-028 Building Condition Assessments RFP

• Be it resolved that Council receive Staff Report FIN2021-028 Building Condition Assessments RFP as information; and
  That Council awards the Building Condition Assessments tender to Bold Engineering Inc. for $21,700 plus HST.

8.2

Chief Building Official Bev Fisher

8.2.1

CBO2021-005 - Noise By-Law 2021-132 Exemption Request

• Be it resolved that Council receive Staff Report CBO2021-005 for information; and
  That Council approve the proposed Noise By-law Exemption request received from Ms. Johnston and Mr. Schram for October 10, 2021 at 165 and 175 Gold Street, Dundalk.

8.3

Clerk Lindsey Green

8.3.1

CL2021-023 - Recognition of September 30th as National Day of Truth and Reconciliation

• Whereas the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation; and
  Whereas the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC’s Calls to Action; and
  Whereas all Canadians and all orders of government have a role to play in reconciliation; and
  Whereas Recommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process; and
  Whereas the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday,
  Therefore be it resolved that the Council of the Township of Southgate does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities.

8.4

Public Works Manager Jim Ellis

8.4.1

PW2021-RFP Dundalk Wastewater Treatment Facility Expansion

• Be it resolved that Council receive Staff Report PW2021-045 for information; and
  That Council approve the release of the RFP for the Dundalk Wastewater Treatment Facility Expansion as part of the on-going Environmental Assessment process.

8.5

Economic Development Officer Terri Murphy

8.5.1

EDO2021-002 - 2137569 Ontario Inc (GREENLID) Purchase and Sale of Eco Park Lands

• Be it resolved that Council receive staff report EDO2021-002 as information; and
  That Council approve the purchase and sale agreement for 12 acres plus or minus of lands in the Eco Park to 2137569 Ontario Inc O/A GREENLID; and
  That Council consider approval of Southgate By-law 2021-135 to execute this purchase and sale agreement.

8.5.2

By-law 2021-135 - Purchase and Sale Agreement - 2137569 Ontario Inc. (GreenLid)

• Be it resolved that by-law number 2021-135 being a by-law to authorize a purchase and sale agreement between 2137569 Ontario Inc. and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.6

HR Coordinator Kayla Best

8.6.1

HR2021-019 – CAO Succession Planning

• Be it resolved that Council receive Staff Report HR2021-019 for information; and
  That Council review the CAO Succession Plan – CAO Planned Retirement Document and provide feedback; and
  That Council direct staff to proceed with an internal posting for an intent to apply for the upcoming CAO vacancy; and
  That Council direct staff to bring a closed session report to the October 6, 2021 Council Meeting to discuss the applications from the Intent to Apply; and
  That Council appoint _________________ to lead and coordinate the process of hiring the new CAO to fill the planned upcoming vacancy.

8.6.2

HR2021-020 – Library Assistant Digital Services

• Be it resolved that Council receive Staff Report HR2021-020 for information; and
  That Council approve the draft job description for the Library Assistant – Digital Services; and
  That Council direct staff to review and evaluate the draft job description for the Library Assistant – Digital Services through the Southgate Job Evaluation Committee for a recommended placement on the Employee Pay Grid; and
  That Council direct staff to report back to the October 6^th Council meeting with a report from the Job Evaluation Committee and the final version of the Library Assistant – Digital Services job description for approval.

8.7

Chief Administrative Officer Dave Milliner

8.7.1

CAO2021-064 Draft Southgate COVID-19 Vaccination Policy

• Be it resolved that Council receive staff report CAO2021-064 as information; and
  That Council approve the draft Southgate COVID-19 Vaccination Policy dated September 15, 2021 as presented; and
  That Council direct staff based on resolution approval of this draft policy to proceed with the Human Resources Coordinator requesting information, collecting employee vaccination data in confidence if provided and holding one on one employee education sessions related to COVID-19 immunization requirements; and
  That Council consider approving the Southgate COVID-19 Vaccination Policy at the October 6, 2021 meeting.

   

8.8

Planner Clinton Stredwick

8.8.1

PL2021-079 - Flato Glenelg Phase II Support Resolution

• Be it resolved that Council receive Staff Report PL2021-079 for information; and
  That Council consider passing a resolution of support for the County Official Plan amendment expanding the settlement area of Dundalk for the Project know as Flato Glenelg phase II.

8.8.2

PL2021-079 - Wilder Lake Subdivision Zoning

• Be it resolved that Council receive Staff Report PL2021-079 for information; and
  That Council consider approval of Zoning By-law 2021-137 at the next Council meeting; and
  That Council direct staff to prepare a report regarding a mandatory inspection program and how it might be implemented to inspect pre-existing septic systems conditions as future safeguards to protect Wilder Lake; and
  That Council direct staff to investigate limiting motorized boats on the lake, if we have those enforcement powers; and
  That Council direct staff to investigate preparing a Township wide illumination by-law to address Dark Sky policies for future development.

9.

By-laws and Motions

None

10.

Notice of Motion

None

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated September 15, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

PW2021-044 DWQMS External Audit

11.1.2

PW2021-046 Department Report

11.1.3

FIRE2021-010 - Pumper 11 Update

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated September 15, 2021 (save and except items _____) as information. 

11.2.1

GRCA Summary of the General Membership Meeting – August 27, 2021

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated September 15, 2021 (save and except items _____) as information. 

11.3.1

City of Brantford - Year of the Garden 2022 - received August 27, 2021

11.3.2

Town of South Bruce Peninsula - Lottery Licensing to Assist Small Organizations - received August 30, 2021

11.3.3

Township of Larder Lake - Include PSA Test for Men into Medical Care - received August 30, 2021

11.3.4

Plympton-Wyoming - Affordable Housing - received August 31, 2021

11.3.5

Plympton-Wyoming - Bill-C 313 Banning Symbols of Hate - received August 31 2021

11.3.6

Municipality of Grey Highlands - Grey Gables 128 Bed Facility Support - received September 3, 2021

11.3.7

Tay Valley Township - Lottery Licensing to Assist Small Organizations - received September 7, 2021

11.3.8

City of Port Colborne - Phase Out Ontario's Gas Plants - received September 8, 2021

11.4

Closed Session (for information)

None

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

None

15.

Confirming By-law

• Be it resolved that by-law number 2021-138 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on September 15, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].