Township of Southgate
Council Meeting Agenda

Wednesday, August 04, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

BDO LLP - 2020 Financial Statements - Traci Smith, BDO Partner

• Be it resolved that Council receive the BDO LLP 2020 Financial Statements presentation as information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the July 7, 2021 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the July 21, 2021 Special Council and Closed Session meetings as presetend. 

8.

Reports of Municipal Officers

8.1

Treasurer William Gott

8.1.1

FIN2021-025 Financial Report – 2020 Audited Financial Statements

• Be it resolved that Council receive Staff Report FIN2021-025 Financial Report – 2020 Audited Financial Statements as information; and

  That Council approves The Corporation of the Township of Southgate Consolidated Financial Statements for the year ended December 31, 2020 as presented.

8.1.2

FIN2021-023 Building Condition Assessments RFP

• Be it resolved that Council receive Staff Report FIN2021-023 Building Condition Assessments RFP as information; and
  That Council approve the Building Condition Assessments Request for Proposals (RFP) as presented; and
  That Council directs staff to release and advertise the Building Condition Assessments RFP document.

8.2

Chief Building Official Bev Fisher

8.2.1

CBO2021-004 Noise By-Law 2019-072 - Exemption Request

• Be it resolved that Council receive Staff Report CBO2021-004 for information; and
  That Council approve the proposed Noise By-law Exemption request received from the Dundalk Agriculture Society for September 11, 2021 between the hours of Saturday September 11, 2021, 10:00 a.m. and Sunday September 12, 2021, 1:00 a.m. at 590 Main Street, being the Dundalk Agriculture Society property.

8.3

Clerk Lindsey Green

8.3.1

CL2021-020 – Joint Ticket Book Update

• Be it resolved that Council receive Staff Report CL2021-020 as information; and
  That Council support staff in proceeding to obtain Township of Southgate ticket books for issuing Part 1 and Part 2 offences in accordance with the Provincial Offences Act, 1990.

8.3.2

CL2021-022 - First Nations Land Acknowledgement

• Be it resolved that Council receive Staff Report CL2021-022 as information; and
  That Council provide feedback to staff and considerations to implement a First Nations Land Acknowledgement for the Township of Southgate.

8.3.3

CL2021-021 - Noise By-law – Draft Amendments

• Be it resolved that Council receive Staff Report CL2021-021 as information; and
  That Council members provide feedback to the Clerk on the draft noise by-law no later than August 16, 2021; and
  That staff prepare a final by-law for approval at the September 1, 2021 regular meeting of Council.

8.4

Public Works Manager Jim Ellis

8.4.1

PW2021-039 Purchase of Egremont Landfill Attenuation Lands

• Be it resolved that Council receive Staff Report PW2021-039 for information; and
  That Council approve the use of the Tax Stabilization Reserve – General to fund the purchase of the attenuation lands known as west ½ Lot 1 Concession 21 Egremont, Roll # 42 07 060 001 19300 0000 in the Township of Southgate.

8.4.2

PW2021-041 Rowes Lane External Works

• Be it resolved that Council receive Staff Report PW2021-041 for information; and
  That Council approve the payment of the Rowes Lane External works in the amount of $327,509.45 plus HST, funded through the corresponding reserves.

8.5

Chief Administrative Officer Dave Milliner

8.5.1

CAO2021-056 Affordable Housing Advisory Committee Members Appointment Report

• Be it resolved that Council receive Staff Report CAO2021-056 as information; and
  That Council approve the appointment of Gerry McNalty and Muriel Scott to the Southgate Affordable-Attainable Housing Advisory Committee as members that submitted applications; and
  That Council approve the recruited members being Morgan McCannell, Jan Powell and _________ ___________ to the Southgate Affordable-Attainable Housing Advisory Committee; and
  That Council appoint Council Members _______________, __________________ and Mayor John Woodbury as an ex-officio member to the Southgate Affordable-Attainable Housing Advisory Committee.

8.5.2

CAO2021-057 Flato Dundalk Community Inc Purchase Sale of Eco Park Lands

• Be it resolved that Council receive staff report CAO2021-057 as information; and
  That Council approve the purchase and sale agreement for 20 acres plus or minus of lands in the Eco Park to Flato Dundalk Community Inc.; and
  That Council consider approval of Southgate By-law 2021-115 to execute this purchase and sale agreement.

8.5.3

By-law 2021-115 - Purchase and Sale Agreement - Flato Dundalk Community Inc - Eco Park Lands

• Be it resolved that by-law number 2021-115 being a by-law to authorize a purchase and sale agreement between FLATO Dundalk Community Inc. and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.5.4

CAO2021-058 Community Foundation Grey Bruce Southgate Committee Member Appointments Report

• Be it resolved that Council receive Staff Report CAO2021-058 as information; and
  That Council approve to the appointment of Joan John, Rica Marie Malapitan, Don Lewis, Dale Pallister and Heather Renton to the Southgate Community Fund Management Committee to work with Community Foundation Grey Bruce and the Committee Terms of Reference to establish a Township of Southgate donation fund and to decide on grants for community organizations requesting financial support for events and their projects; and
  That Council appoint __________________ to represent Council on the Southgate Community Fund Management Committee; and
  That Council approve the updated Southgate Community Fund Management Committee Terms of Reference document as the policy and procedures to establish operating guidance for the Committee to work with Community Foundation Grey Bruce and Southgate Council.

8.5.5

CAO2021-059 Southgate Holstein Council Chamber Building Retrofit Project RFP Award Report

• Be it resolved that Council receive Staff Report CAO2021-059 as information; and
  That Council approve awarding the Southgate Council Chambers Building Retrofit Project to Domm Construction at the bid price of $145,000.00 plus HST; and
  That Council the Southgate Council Chambers Building Retrofit Project be funded from the ICIP COVID-19 Resilience Infrastructure Project approved funding of $99,000.00 and the remainder of the construction costs from the Modernization Reserve.

8.6

Planner Clinton Stredwick

8.6.1

PL2021-067-C10-21 Mar-Bro Construction Inc

• Be it resolved that Council receive Staff Report PL2021-067 for information; and
  That Council consider approval of By-law 2021-112.

8.6.2

By-law 2021-112 - ZBA C10-21 - Mar-Bro Construction Inc

• Be it resolved that by-law number 2021-112 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.6.3

PL2021-068 ZBA C11-21 Kevin Martin

• Be it resolved that Council receive Staff Report PL2021-068 for information; and
  That Council consider approval of By-law 2021-113.

8.6.4

By-law 2021-113 ZBA C11-21 - Kevin Martin

• Be it resolved that by-law number 2021-113 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.6.5

PL2021-069 Site Plan Agreement 10-21 Clarence and Carolyn Martin

• Be it resolved that Council receive Staff Report PL2021-069 for information; and
  That Council consider approval of By-law 2021-114 authorizing the entering into a Site Plan Agreement.

8.6.6

By-law 2021-114 - Site Plan Agreement 10-21 - Clarence and Carolyn Martin

• Be it resolved that by-law number 2021-114 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.

By-laws and Motions

None

10.

Notice of Motion

None

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated August 4, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

FIN2021-026 Financial Report – June 2021

11.1.2

FIN2021-024 Tax Relief for Low Income Seniors and Low-Income Disabled Persons

11.1.3

PW2021-040 Department Report

11.1.4

June 2021 Cheque Register

11.1.5

Conference Evaluation Form - AMCTO Conference - Clerk Lindsey Green

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated August 4, 2021 (save and except items _____) as information. 

11.2.1

Ontario Land Tribunal - Processes for the New Ontario Land Tribunal - received July 9, 2021

11.2.2

Solicitor General - Fire Marshal Hot Pets - received July 9, 2021

11.2.3

Centre Grey Health Services Foundation - Letter of Appreciation - received July 14, 2021

11.2.4

Crime Stoppers of Grey Bruce Coordinator Report - April to June 2021 - received July 14, 2021

11.2.5

Saugeen Mobility and Regional Transit - April 23 Meeting Minutes - received July 14, 2021

11.2.6

Saugeen Valley Conservation Authority - Partnership with the NWMO - received July 19 2021

11.2.7

Saugeen Valley Conservation Authority - June 17, 2021 Meeting Minutes - received July 29, 2021

11.2.8

LAS Electricity Commodity Cost Review - Calendar Year 2020 Southgate - received July 29, 2021

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated August 4, 2021 (save and except items _____) as information. 

11.3.1

Municipality of Chatham Kent - Induction of Coloured All Stars to Canadian Baseball Hall of Fame - received July 2, 2021

11.3.2

City of Mississauga - Canada Day - received July 07, 2021

11.3.3

Lake of Bays - Support for Fire Departments - received July 6, 2021

11.3.4

Lake of Bays - Town of Fort Erie Capital Gains Tax on Primary Residence - received July 6, 2021

11.3.5

Township of Scugog - Williams Point Road and Beacock Road School Bus Turnarounds - received July 6, 2021

11.3.6

Greater Napanee - Capital Gains Tax on Primary Residence - received July 7, 2021

11.3.7

Greater Napanee - Request for Funding Sources for Municipalities - received July 7, 2021

11.3.8

Greater Napanee - Support for 988, 3-Digit Suicide and Crisis Prevention Hotline - received July 7, 2021

11.3.9

Municipality of Chatham Kent - Anti-Hate Crimes and Incidents and Bill C-313 Banning Symbols of Hate Act - received July 7, 2021

11.3.10

Municipality of Chatham Kent - OBCM Action on Mental Health and Addiction Plan - received July 7, 2021

11.3.11

Municipality of Chatham Kent - Licensing of Cannabis Operations Previous Operating Illegally - received July 7, 2021

11.3.12

Municipality of Chatham Kent - Funding for Maintenance and Preservation Repair of Abandoned Cemeteries - received July 7, 2021

11.3.13

City of Vaughn - Raising Legal Age for a Licensed Driver - received July 9, 2021

11.3.14

Township of Adelaide Metcalfe - Abandoned Cemeteries - received July 12, 2021

11.3.15

Township of Adelaide Metcalfe - Banning Unencapsulated Poly Foam - received July 12, 2021

11.3.16

Township of Adelaide Metcalfe -Support 988 Suicide Crisis Hotline - received July 12, 2021

11.3.17

Township of Adelaide Metcalfe - Environmental Protection Amendment Act - received July 12, 2021

11.3.18

Township of Georgian Bay - Capital Gains Tax on Primary Residence - received July 14, 2021

11.3.19

Township of Georgian Bay - Elimination of LPAT - received July 14, 2021

11.3.20

Township of Georgian Bay - Truth and Reconciliation Commission of Canada - received July 14, 2021

11.3.21

City of Woodstock - Affordable housing Crisis in Canada - received July 16, 2021

11.3.22

City of Sarnia - Capital Gains Tax on Primary Residences - received July 21, 2021

11.3.23

Town of Plympton-Wyoming - PSA Test for Men into the Medical Care - received July 21, 2021

11.3.24

City of Stratford - Phase Out Ontario's Gas Plants - received July 27, 2021

11.4

Closed Session (for information)

None

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to a proposed or pending acquisition or disposition of land (Subject: Proposal to co-develop Eco Park Phase 2 property - Staff Report CAO2021-060C); and 
  That Economic Development Officer Terri Murphy, Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

14.1

A proposed or pending acquisition or disposition of land (Subject: Proposal to co-develop Eco Park Phase 2 property - Staff Report CAO2021-060C)

15.

Confirming By-law

• Be it resolved that by-law number 2021-116 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 4, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].