Township of Southgate
Council Meeting Agenda

Wednesday, July 05, 2023

9:00 A.m. - 12:00 P.m.

Holstein Council Chambers

---

1.

Call to Order

2.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

South East Grey Community Health Centre Presentation - Alex Hector and Larry Mann

• Be it resolved that Council receive the South East Grey Community Health Centre Presentation for information. 

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the June 15, 2023 Special Council Meeting and from the June 21, 2023 Council and Closed Session meetings as presented.

8.

Reports of Municipal Officers

8.1

Clerk Lindsey Green

8.1.1

CL2023-017 - Police Service Board Recommendation - Crime Stoppers Donation

• Be it resolved that Council receive Staff Report CL2023-017 for information; and
  That Council receive the recommendation from the Southgate Police Service Board dated June 20, 2023; and
  That Council approve a $500.00 donation to the Crime Stoppers of Grey Bruce; and
  That Council direct staff to advise the Crime Stoppers of Grey Bruce of the Township’s Grants, Donations and Funding Policy No. 3 and associated deadlines in advance for 2024 funding opportunities.

8.2

Public Works Manager Jim Ellis

8.2.1

PW2023-028 Holstein Dam, Tree Marking & Culvert Tender Awards

• Be it resolved that Council receive Staff Report PW2023-028 for information; and
  That Council approves awarding the Holstein Dam Sluiceway Repairs to McLean Taylor Construction Limited in the amount of $239,506.33, the Tree Marking Services to Eccles Forestry Ltd. in the amount of $150.00 / hectare and the Culvert tender to J.A. Porter Holdings in the amount of $132,632.93, all pricing excluding HST.

8.3

Chief Administrative Officer Dina Lundy

8.3.1

CAO2023-006 - Future Focused Roadmap - Strategic Planning

• Be it resolved that Council receive Staff Report CAO2023-009 for information; and
  That Council awards the contract for the Community Strategic Plan to Wilton Consulting Group at a cost of $25,500 + HST.

8.4

HR Manager Kayla Best

8.4.1

HR2023-011 - Electronic Monitoring Policy

• Be it resolved that Council receive staff report HR2023-011 for information; and
  That Council approve updates to Policy #93 Electronic Monitoring Policy by Municipal By-Law 2023-068 at the July 5, 2023 Council Meeting.

8.4.2

By-law 2023-068 Electronic Monitoring Policy No. 93

• Be it resolved that by-law number 2023-068 being a By-law to adopt the “Electronic Monitoring Policy” known as Policy Number 93 and to repeal By-law 2022-152 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.4.3

HR2023-014 Equity, Diversity and Inclusion

• Be it resolved that Council receive Staff Report HR2023-014 for information.

8.5

Planner Clinton Stredwick

8.5.1

PL2023-032 Flato East Phase 9 Site Alteration Agreement Report

• Be it resolved that Council receive staff report PL2023-032 as information; and
  That Council consider approving the Flato East Phase 9 Site Alteration Agreement dated July 5, 2023; and
  That Council consider approving the Flato East Phase 9 Site Alteration Agreement dated July 5, 2023 by Municipal By-law 2023-064.

8.5.2

By-law 2023-064 Flato East Phase 9 Site Alteration Agreement

• Be it resolved that by-law number 2023-064 being a by-law to authorize the signing of a site alteration agreement between Flato Dundalk Meadows Inc. and the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.3

PL2023-034 Flato East Phase 11 Development Reserve Capacity Servicing Allocation 

• Be it resolved that Council receive staff report PL20232-034 as information; and
  That Council consider approving by-law 2023-067 for the allocation of 54 additional equivalent residential units of servicing capacity for Water and Wastewater to the Flato East Phase 11 Commercial and Residential Development Project. Specifically, it will add an additional 54 ERU of water and wastewater capacity to the development. The final allocations for phase 11 will be as follows: 29 ERU’s for a commercial use, 96 ERU’s for single family dwellings and 81 ERU’s for 101 townhomes; and
  That Council authorize the Mayor and the Clerk to sign the Flato East Phase 11 Development Project Servicing Capacity Allocation Agreement

8.5.4

By-law 2023-067 Flato East Phase 11 Reserve Capacity Servicing Allocation

• Be it resolved that by-law number 2023-067 being a by-law to authorize an agreement between Flato Dundalk Meadows Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.

By-laws and Motions

None.

10.

Notice of Motion

None.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated July 5, 2023 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

FIN2023-0013 Donation, Grant, Sponsorship Funds Available

11.1.2

Councillor Shipston FCM Report

11.1.3

Councillor Shipton OACA Report

11.1.4

2023-04-11 Police Service Board Meeting Minutes

11.1.5

2023-04-26 AAHAC Meeting Minutes

11.1.6

2023-05-24 Public Planning Minutes

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated July 5, 2023 (save and except items _____) as information. 

11.2.1

GRCA Members Attendance June 2023

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated July 5, 2023 (save and except items _____) as information. 

11.3.1

Town of Fort Frances - Opioid Crisis Resolution

Original Resolution for Opioid Crisis Resolution Request for Support from the June 21, 2023 meeting discussion regarding item 11.3.5.Bonfield Township Resolution of Support for Opioid Crisis

11.3.2

City of Quinte West - Legislative Amendments to Improve Municipal Codes of Conduct - received June 19, 2023

11.3.3

Municipality of Shuniah - Bill 3 - received June 22, 2023

11.3.4

Municipality of North Perth - Vacant Building Official Positions - received June 26, 2023

11.3.5

City of Woodstock - Highway Traffic Act Amendments - received June 27, 2023

11.3.6

Town of Fort Erie - Support Bill 97 Renovictions - received June 28, 2023

11.3.7

Town of Petrolia - Increase of Licensed Child Care Spaces - received June 29, 2023

11.4

Closed Session (for information)

None.

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239(2)(b)) (Subject: update re property sale agreement), Litigation or Potential Litigation (Sec. 239(2)(e)) (Subject: update re: ongoing litigation), Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) (Subject: CAO Review); and 
  That HR Manager Kayla Best, Clerk Lindsey Green and Chief Administrative Officer Dina Lundy remain in attendance, as required. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

14.1

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec.239(2)(b)) (Subject: update re property sale agreement)

14.2

Litigation or Potential Litigation (Sec. 239(2)(e)) (Subject: update re: ongoing litigation)

14.3

Personal Matters About an Identifiable Individual, Including Municipal or Local Board Employees (Sec 239 (2)(b)) (Subject: CAO Review)

15.

Confirming By-law

• Be it resolved that by-law number 2023-069 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on July 5, 2023 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].