Township of Southgate
Addendum Council Meeting Agenda

Wednesday, August 05, 2020

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Call to Order

2.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended; and 
  That Council further amend the agenda to include correspondence received from Cuesta Planning Consultants pertaining to Item 5.1 - Robert Harris Delegation - Entrance Permit - Harris Crescent. 

3.

Declaration of Pecuniary Interest

4.

Delegations & Presentations

4.1

Robert Harris Delegation - Entrance Permit - Harris Crescent 

• Be it resolved that Council receive Robert Harris's delegation regarding an entrance permit on Southgate Sideroad 41 as information.

• Amendment:

  Be it resolved that Council add a second clause that states: "That Council directs staff to bring a Planning report back with further information to a September 2020 Council meeting." 

• MainMotionAsAmmended:

  Be it resolved that Council receive Robert Harris's delegation regarding an entrance permit on Southgate Sideroad 41 as information; and
  That Council direct staff to bring a Planning report back with further information to a September 2020 Council meeting.

4.2

South Grey Minor Hockey Delegation - RJ Amyotte and Rob Mann

• Be it resolved that Council receive the South Grey Minor Hockey delegation as information.

• Amendment:

  Be it resolved that Council add a second clause that states: "That Council waive Procedural By-law Section 10.7 to allow for the Recreation Advisory Committee and staff to conduct electronic meetings as required with regard to the South Grey Minor Hockey delegation and report back to Council at the September 2, 2020 Council meeting. 

• MainMotionAsAmmended:

  Be it resolved that Council receive the South Grey Minor Hockey delegation as information; and 
  That Council waive Procedural By-law Section 10.7 to allow for the Recreation Advisory Committee and staff to conduct electronic meetings as required with regard to the South Grey Minor Hockey delegation and report back to Council at the September 2, 2020 Council meeting. 
  

4.3

Escarpment Biosphere Conservancy Presentation - Robert Barnett - Executive Director 

• Be it resolved that Council receive the Escarpment Biosphere Conservancy presentation as information. 

5.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the July 8, 2020 Council meeting as presented.

6.

Reports of Municipal Officers

6.1

Fire Chief Derek Malynyk

6.1.1

FIRE2020-013- Release of Pumper Tank Fire Apparatus Tender

• Be it resolved that Council receive Staff Report FIRE2020-013 as information; and
  That Council approve staff to release a tender for a new pumper tanker fire apparatus later in 2020 year during budget discussions.

6.2

Treasurer William Gott

6.2.1

FIN2020-015 Wellington County Library Board Agreement

• Be it resolved that Council receive Staff Report FIN2020-015 Wellington County Library Board Agreement as information; and
  That By-Law 2020-073 being a by-law to authorize the signing and execution of a Public Library Services Agreement be considered for approval.

6.2.2

FIN2020-016 Fees and Charges

• Be it resolved that Council received Staff Report FIN2020-016 Fees and Charges as information; and
  That Council consider By-law 2020-074, being a by-law to establish fees and charges for certain services provided by the Township of Southgate for approval.

6.2.3

By-law 2020-074 - Fees and Charges By-law

• Be it resolved that by-law number 2020-074 being a by-law to establish fees and charges for certain services provided by the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.2.4

FIN2020-018 2019 Financial Report – December 2019

• Be it resolved that Council receive Staff Report FIN2020-018 2019 Financial Report - December 2019 as information; and
  That Council approves the transfers from or to Reserves, Deferred Revenue and Reserve Funds as presented.

6.3

Acting Clerk Lindsey Green

6.3.1

CL2020-023 - Canine Control By-law and Property Standards Appeal Committee Terms of Reference Approval

• Be it resolved that Council receive Staff Report CL2020-023 as information; and
  That Council consider approval of Canine Control By-law 2020-078; and
  That Council approves of the updates to the Property Standards Appeal Committee Terms of Reference document.

6.3.2

By-Law 2020-078 - Canine Control By-law

• Be it resolved that by-law number 2020-078 being a by-law to license and regulate the keeping of dogs and dog kennels and for the control of dogs within the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.4

Public Works Manager Jim Ellis

6.4.1

PW2020-040 One Ton 4x4 Truck Tender Award

• Be it resolved that Council receive Staff Report PW2020-040 for information; and
  That Council award the One Ton 4x4 Truck Tender to Finch Chevrolet Cadillac Buick GMC Ltd. in the amount of $78,973.44 including HST.

• Amendment:

  Be it resolved that Council amend the motion to remove the second clause and add a clause that states: "That Council direct Staff to re-issue the tender for a one-ton 4x4 truck for both new and used models."

• MainMotionAsAmmended:

  Be it resolved that Council receive Staff Report PW2020-040 for information; and
  That Council direct Staff to re-issue the tender for a one-ton 4x4 truck for both new and used models.
  

6.5

Chief Administrative Officer Dave Milliner

6.5.1

CAO2020-047 Directional Signage and Linwood Industries Request

• Be it resolved that Council receive Staff Report CAO2020-047 as information; and
  That Council approve the installation of a directional signage at the expense of the business to support Linwood Industries as a business in the Township of Southgate; and
  That Council approve the installation of arrow type direction signs at both corners of Rd #22 & Sdrd #71, Rd #24 & Sdrd #71, Rd #26 & Sdrd #73 and Grey Highlands-Southgate Townline & Sdrd #73.

6.5.2

CAO2020-048 Economic Development Vacant Land Planning Vision

• Be it resolved that Council receive Staff Report CAO2020-048 as information; and
  That Council consider these discussions related to rural lots of record at future Township Council visioning meetings and as part of the new Official Plan discussions to provide guidance for the Southgate Planner to consider when drafting future land use policies.

6.5.3

CAO2020-049 CAO Update Report August 5 2020

• Be it resolved that Council receive Staff Report CAO2020-049 as information; and
  That Council provide feedback on the draft Ministry of Infrastructure delegation briefing for discussions with the Minister about rural broadband and the importance of grant funding being focused toward fibre installation projects in the SWIFT area and more densely populated rural areas.

6.5.4

CAO2020-051 Community Hamlet Signage Project

• Be it resolved that Council receive Staff Report CAO2020-051 as information; and
  That Council provide direction and feedback to staff on developing a plan, signage  and process to engage members of the community, Southgate schools, students and area historians to develop stories on history of our lost hamlet identity in the rural areas of the Township for this historical information to be posted as a tourism feature of our community.

6.5.5

CAO2020-052 Grey County-Southgate Land Use Agreement for SEGCHC Dundalk Medical Centre Project

• Be it resolved that Council receive staff report CAO2020-052 as information; and
  That Council approve the Grey County-Southgate Land Use Agreement as presented to support site work contractors to complete investigation on the property for development of construction plans for the new parking area and  building for the new Dundalk Health Clinic for South East Grey Community Health Centre project; and
  That Council consider approval of the Agreement at the August 5, 2020 meeting by Municipal By-law to direct the Mayor and Clerk to sign the document.

6.5.6

By-law 2020-088 - Land Use Access Agreement with County of Grey

• Be it resolved that by-law number 2020-088 being a by-law to authorize an agreement between The Corporation of the County of Grey and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.6

Planner Clinton Stredwick

6.6.1

PL2020-022 - Site Plan 5-20 - South Bend School

• Be it resolved that Council receive Staff Report PL2020-022 for information; and
  That Council consider approval of By-law 2020-081 authorizing the entering into a Site Plan Agreement.

• Amendment:

  Be it resolved that Council amend the motion to remove the recommendation of approval and add a clause that states: "That Council defer the approval of the Site Plan by By-law 2020-081 pending discussions with the land owner regarding the entrance off of Grey Road 109." 

• Be it resolved that Council receive Staff Report PL2020-022 for information; and
  That Council consider approval of By-law 2020-081 authorizing the entering into a Site Plan Agreement.

6.6.2

By-law 2020-081 - Site Plan 5-20 - South Bend School

• Be it resolved that by-law number 2020-081 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.6.3

PL2020-025 - ZBA C2-20 - Frey and Mt. Forest Ag Auction

• Be it resolved that Council receive Staff Report PL2020-025 for information; and
  That Council consider approval of By-law 2020-079.

6.6.4

By-law 2020-079 - ZBA C2-20 - Frey and Mt.Forest Ag Auction

• Be it resolved that by-law number 2020-079 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.6.5

PL2020-026 ZBA C3-20 - Red Barn Farms

• Be it resolved that Council receive Staff Report PL2020-026 for information; and
  That Council consider approval of By-law 2020-080.

6.6.6

By-law 2020-080 - ZBA C3-20 - Red Barn Farms

• Be it resolved that by-law number 2020-080 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.6.7

PL2020-027 Site Plan 6-20 - Powdermax Inc.

• Be it resolved that Council receive Staff Report PL2020-027 for information; and
  That Council consider approval of By-law 2020-082 authorizing the entering into a Site Plan Agreement.

6.6.8

By-law 2020-082 - Site Plan 6-20 - Powdermax Inc.

• Be it resolved that by-law number 2020-082 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.6.9

PL2020-029 Site Plan 8-20 - Wil-Mar Inc. 

• Be it resolved that Council receive Staff Report PL2020-029 for information; and
  That Council consider approval of By-law 2020-084 authorizing the entering into a Site Plan Agreement.

6.6.10

By-law 2020-084 - Site Plan 8-20 - Wil-Mar Inc.

• Be it resolved that by-law number 2020-084 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

6.6.11

PL2020-028 Site Plan 7-20- Canadian Fence & Hardware Inc.

• Be it resolved that Council receive Staff Report PL2020-028 for information; and
  That Council consider approval of By-law 2020-083 authorizing the entering into a Site Plan Agreement.

6.6.12

By-law 2020-083 - Site Plan 7-20 - Canadian Fence & Hardware Inc. Amending Agreement

• Be it resolved that by-law number 2020-083 being a by-law to authorize the execution of a Site Plan Control Amending Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.

By-laws and Motions

7.1

By-law 2020-075 - Appoint Municipal Clerk

• Be it resolved that by-law number 2020-075 being a by-law to appoint a Municipal Clerk for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.2

By-law 2020-076 - Appoint Fire Chief 

• Be it resolved that by-law number 2020-076 being a by-law to appoint a Fire Chief for the Dundalk Fire Department and Chief Fire Official for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

7.3

By-law 2020-085 - GrantMatch Management Services Agreement

• Be it resolved that by-law number 2020-085 being a by-law to authorize an agreement between GrantMatch Corp. and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Acting Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.

Notice of Motion

None

9.

Consent Items

9.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated August 5, 2020 and direct staff to proceed with all necessary administrative actions.

9.1.1

CAO2020-050 Economic Development Update Report

9.1.2

PW2020-039 Department Report

9.1.3

FIN2020-017 Financial Report - June 2020

9.1.4

July 2020 Cheque Register

9.2

Correspondence (for information)

• Be it resolved that Council proceed past noon. 

• Be it resolved that Council approve the items on the Correspondence consent agenda dated August 5, 2020 and direct staff to proceed with all necessary administrative actions.

9.2.1

Speed Racing Concern on Victoria Street Dundalk - received July 6, 2020

9.2.2

CP Trail Request from DGATV Club - received July 7, 2020

9.2.3

Ministry of Government and Consumer Services - Digital Land Registration Services - received July 7, 2020

9.2.4

MECP regarding Environmental Assessment Modernization - received July 8, 2020

9.2.5

Minister of Municipal Affairs and Housing - COVID-19 Economic Recovery Act - received July 8, 2020

9.2.6

Dundalk Ag Society Request - Drive-Thru Fall Fair 2020 - received July 9, 2020

9.2.7

Grey Bruce Public Health Unit Letter to Southgate Community Farmers' Market 2020 - July 10, 2020

9.2.8

Highway Traffic Act Amendments related to Off Road Vehicles - received July 10, 2020

9.2.9

Grey Bruce Public Health Unit - Fake COVID-19 Face Mask Medical Exemption Card - received July 16, 2020

9.2.10

April 24, 2020 and May 15, 2020 SMART Minutes - received July 21, 2020

9.2.11

Ontario Barn Preservation Advocacy letter to Municipalities - received July 21, 2020

9.2.12

SVCA 2019 Annual Report - received July 22, 2020

9.2.13

Durham Hospital Foundation Letter to Council - received July 22, 2020

9.2.14

Ministry of Municipal Affairs Bill 197 Governance Guidance - received July 22, 2020

9.2.15

Ministry of the Attorney General - Royal Assent of Bill 197 - received July 23, 2020

9.2.16

Grey Bruce Public Health Unit - Wearing Face Coverings to Prevent COVID 19 - received July 24, 2020

9.2.17

Ministry of the Solicitor General- Proclamation of the Reopening Ontario - received July 24, 2020

9.2.18

GRCA Low Water Conditions Report - received July 26, 2020

9.3

Resolutions of other Municipalities (for information)

• Be it resolved that Council approve the items on the Resolutions of Other Municipalities consent agenda dated August 5, 2020 and direct staff to proceed with all necessary administrative actions.

9.3.1

Township of Puslinch TAPMO Executive Meeting Minutes May 28, 2020 - received July 3, 2020

9.3.2

Township of Perth South - Letter to Agricorp - received July 13, 2020

9.3.3

City of Oshawa - Letter to Prime Minister and Premier - COVID-19 Funding - received July 14, 2020

9.3.4

Municipality of Chatham-Kent Emancipation Day July 2020 - received July 21, 2020

9.3.5

Township of South Glengarry Long Term Care Homes -received July 24, 2020

9.3.6

Town of Amherstburg - Investing in Canada Infrastructure Program Grant - received July 28, 2020

9.3.7

Town of Amherstburg Long Term Care Home Improvements - received July 28, 2020

9.4

Closed Session (for information)

None

10.

County Report

https://www.grey.ca/news/july-23-council-highlights

11.

Members Privilege - Good News & Celebrations

12.

Closed Meeting

• Be it resolved that Council proceed into closed session at 12:26 PM in order to address matters related to a Proposed or Pending Acquisition or Disposition of Land (Subject: Opinion of Value received for Surplus Road Allowance on Conc 4, Lot 25 and 26, former Township of Egremont - Staff Report CL2020-023C ), a Proposed or Pending Acquisition or Disposition of Land (Subject: Opinion of Value received for Surplus Road Allowance on Conc 17, Lot 1, former Township of Proton, Conc 20, Lot 27, former Township of Egremont - Staff Report CL2020-024C); and 
  That Acting Clerk Lindsey Green, Public Works Manager Jim Ellis, Planner Clinton Stredwick and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at 1:11 PM. 

12.1

CL2020-023C - Surplus Road Allowance – Opinion of Value – Conc 4, Lot 25 and 26, Egremont

• Be it resolved that Council receive Staff Report CL2020-023C as information; and
  That Council direct staff to offer the sale of the property to the two adjacent land owners and return to Council with further information as directed in Closed Session.  

12.2

CL2020-024C - Surplus Road Allowance – Opinion of Value – Conc 17, Lot 1, Proton, Conc 20, Lot 27, Egremont

• Be it resolved that Council receive Staff Report CL2020-024C as information; and
  That Council direct staff to develop a purchase and sale agreement to offer the property to the previously interested party for the price of $11,500.00, plus the cost of the opinion of value, a survey, if required, and any legal costs to also be paid by the purchaser.

13.

Confirming By-law

• Be it resolved that by-law number 2020-086 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on August 5, 2020 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

14.

Adjournment

• Be it resolved that Council adjourn the meeting at 1:17 PM.