Township of Southgate
Council Meeting Agenda

Wednesday, March 16, 2022

6:00 P.m. - 9:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

7.1

Southgate Renewables LP - Mark Bell and Jason Moretto

• Be it resolved that Council receive the delegation from Southgate Renewables LP as information.

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the March 2, 2022 Council and Closed Session meetings as presented.

9.

Reports of Municipal Officers

9.1

Fire Chief Derek Malynyk

9.1.1

FIRE2022-010- Training Night Wage Increase

• Be it resolved that Council receive Staff Report FIRE2022-010 for information; and
  That Council approve increasing training nights from 2 to 3 hours per session, with a wage increase for the Volunteer Firefighters training attendees from $35.00 to $50.00 per night; and
  That Council approve that Cost of Living Allowance be applied to training wages in 2023.

9.2

Facilities Manager Kevin Green

9.2.1

REC2022-001-Memorial Park Facility Upgrades Approval

• Be it resolved that Council receive Staff Report REC2022-001 for information; and
  That Council approve the additional 2022 capital budget allocation of $76,000 from the Recreation Infrastructure Reserve to complete the project completion based on the initial project cost estimates; and
  That Council approve the Memorial Park Pool and Pavilion Building Retrofit Project RFP for release.

9.3

Public Works Manager Jim Ellis

9.3.1

PW2022-011 Electric Vehicle Charging Stations

• Be it resolved that Council receive Staff Report PW2022-011 for information; and
  That Council direct staff to apply for the EPCOR Go EV Program for the South Georgian Bay region funding; and
  That if grant funding is approved, the Township will fund the remaining costs from the Tax Stabilization Reserve for the project.

9.3.2

PW2022-012 Portable Wheel Load Scales Grey County Participation Agreement

• Be it resolved that Council receive Staff Report PW2022-012 for information; and
  That Council consider entering into the Portable Load Wheel Scales agreement with Grey County and other member municipalities by By-law 2022-033.

9.3.3

By-law 2022-033 - Portable Wheel Scale Agreement for Load Restriction Enforcement

• Be it resolved that by-law number 2022-033 being a by-law to authorize a portable wheel load scales agreement between the Corporation of the County of Grey, The Corporation of the Township of Chatsworth, The Corporation of the Township of Georgian Bluffs, The Corporation of the Municipality of Grey Highlands and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3.4

PW2022-013 Dundalk Main Street East Memorial Bench Request

• Be it resolved that Council receive Staff Report PW2022-013 for information; and
  That Council approve the Dundalk Main Street East Memorial Bench Request.

9.3.5

PW2022-014 Road Tenders Award Recommendations

• Be it resolved that Council receive Staff Report PW2022-014 for information; and
  That Council approve the award for tenders for the following: Tandem plow truck to Lewis Motor Sales in the amount of $328,121.16; Single Surface Treatment to MSO Construction in the amount $325,425.00; Cold-in-Place Recycled Mix to Cox Construction in the amount of $297,323.60; Hot Mix Asphalt to the Murray Group in the amount of $117,219.50; and the 4x4 crew cab 2500 series pick-up truck with plow equipment to Trillium Ford in the amount of $88,751.20, all pricing excluding HST.

9.4

Chief Administrative Officer Dave Milliner

9.4.1

CAO2022-010 Holstein Dam - BM Ross Engineering Cost to Provide Updated Project Pricing Estimates Report

• Be it resolved that Council receive Staff Report CAO2022-010 as information; and 
  That Council approve staff to direct BM Ross Engineering to proceed with the cost estimate of $4,500.00 plus HST to update the proposal of project cost estimates for the Holstein Dam flood resiliency upgrade work. 

9.4.2

CAO2022-011 Dundalk Olde Town Hall Final Agreements Report

• Be it resolved that Council receive Staff Report CAO2022-011 as information; and
  That Council approve the Wellington Investment Corp. Purchase and Sale agreement to sell the Dundalk Olde Town Hall and within the agreement to lease back part of the building for cultural uses and to participate in some of the building capital projects related to the cultural use space, subject to legal review prior to By-law approval; and
  That Council consider approving Wellington Investment Corp. Purchase and Sale agreement by By-law at the April 6^th, 2022 meeting; and
  That Council approve the partnership agreement with JunCtian Community Initiatives as presented; and
  That Council consider approving the JunCtian Community Initiatives Agreement by By-law at the April 6^th, 2022 meeting; and
  That Council approve the partnership agreement with Team Town Hall as presented; and
  That Council consider approving the Team Town Hall Agreement by By-law at the April 6^th, 2022 meeting.

9.4.3

CAO2022-012 Randharr Investments Inc (Wilder Lake Subdivision) Pre-Servicing Agreement Approval Report

• Be it resolved that Council receive staff report CAO2022-012 as information; and
  That Council approve the Randharr Investments Inc. project known as the Wilder Lake Subdivision residential development for a Pre-servicing Agreement with the Schedules reflecting the necessary approved Engineered drawings, study reports and the approved securities for the project; and
  That Council approve the securities being posted as being real property through a first Charge/Mortgage to be registered on the property title for Randharr Investments owned property identified as Roll #420706000119400, to cover the security condition requirement of $1,121,500.00, as a financial assurance for the life of the project, during the pre-servicing and future subdivision agreement approval phases; and
  That Council consider approving the Randharr Investments Inc. project known as the Wilder Lake Subdivision residential development project Pre-servicing Agreement by Municipal By-law 2022-038 at the March 16, 2021 meeting.

9.4.4

By-law 2022-038 - Wilder Lake Subdivision Pre-Servicing Agreement

• Be it resolved that by-law number 2022-039 being a by-law to authorize a subdivision pre-servicing agreement with Randharr Investments Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.5

HR Coordinator Kayla Best

9.5.1

HR2022-009 COVID19 Updates and Vaccination Policies

• Be it resolved that Council receive staff report HR2022-009 for information; and
  That Council approve revoking Policy 87: COVID-19 Vaccination Policy and Municipal By-law 2021-148; and
  That Council approve revoking Policy 90: COVID-19 Vaccination Policy for Contractors and Municipal By-Law 2021-157.

9.6

Planner Clinton Stredwick

9.6.1

PL2022-014-SP 1-22 LJ Martin Enterprises Inc.

• Be it resolved that Council receive Staff Report PL2022-014 for information; and
  That Council consider approval of By-law 2022-035 authorizing the entering into a Site Plan Amending Agreement.

9.6.2

By-law 2022-035 Site Plan Agreement - SP1-22 LJ Martin Enterprises Inc

• Be it resolved that by-law number 2022-035 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.6.3

PL2022-015-SP 24-21 Egremont School

• Be it resolved that Council receive Staff Report PL2022-015 for information; and
  That Council consider approval of By-law 2022-034 authorizing the entering into a Site Plan Amending Agreement.

9.6.4

By-law 2022-034 - Site Plan Agreement SP24-21 Bluewater District School Board

• Be it resolved that by-law number 2022-034 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.6.5

PL2022-016 County Planning Delegation of Authority

• Be it resolved that Council receive Staff Report PL2022-016 for information; and
  That the Township of Southgate supports the approval authority for Plans of Subdivision, Plans of Condominium, Draft Plan extensions, Part Lot control and condominium remaining with the County of Grey.

10.

By-laws and Motions

10.1

By-law 2022-037 - Alternative Voting Methods and Advance Voting - 2022 Municipal Election

• Be it resolved that by-law number 2022-037 being a by-law to authorize the use of alternative voting methods and to authorize advance voting for municipal elections, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.2

By-law 2022-039 Road Widening - B11-21 - Harper Homes

• Be it resolved that by-law number 2022-039 being a by-law to establish a highway in the former Township of Proton be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated March 16, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

CAO2022-013 - Southgate Drone Incident and Damage

12.1.2

FIRE2022-009 - Mandatory Firefighter Certification

12.1.3

HR2022-008 – Deputy Fire Chief Hiring

12.1.4

PW2022-015 - Department Report

12.1.5

Librarian CEO Report - February 17, 2022

12.1.6

February 2022 Cheque Register

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated March 16, 2022 (save and except items _____) as information. 

12.2.1

GBFA - 2022 Annual Politicians Meeting Invitation - received February 15, 2022

12.2.2

GRCA - Municipal Levy & Budget 2022 - received February 25, 2022

12.2.3

SVCA - Inventory of Programs and Services - received February 28, 2022

12.2.4

GRCA - AGM Summary - received February 28, 2022

12.2.5

Multi-Municipal Wind Turbine Working Group - Follow Up Letter - received March 2, 2022

12.2.6

Ministry of Natural Resources and Forestry - Use of Floating Accommodations on Waterways - received March 3, 2022

12.2.7

GRCA - 2022 Budget and 2021 Audited Statements - received March 4, 2022

12.2.8

SVCA Correspondence - Amended By-laws -Received March 8, 2022

12.2.9

Enbridge Gas - Letter to the Township of Southgate - received March 10, 2022

12.2.10

Grey Bruce Public Health -  Public Health Measures Media Release - received March 10, 2022

12.2.11

SVCA - Transition Plan to Comply with Regulation 687/21 - received March 10, 2022

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated March 16, 2022 (save and except items _____) as information. 

12.3.1

Town of Kingsville - Dissolution of the Ontario Land Tribunal - received February 25, 2022

12.3.2

Town of Bracebridge - Hospital Funding - received February 25, 2022

12.3.3

Municipality of Shuniah - Joint and Severable Reform - received February 28, 2022

12.3.4

City of Markham - Dissolve OLT - received March 1, 2022

12.3.5

South Bruce Peninsula - Municipal Accommodation Tax and Crown Campgrounds - received March 1, 2022

12.3.6

Township of West Lincoln -Dissolution of the Ontario Land Tribunal - received march 2, 2022

12.3.7

York Region - Request to Dissolve Ontario Land Tribunal (OLT) - received March 2, 2022

12.3.8

Town of Collingwood - Termination of Membership in the OMWA - received March 3, 2022

12.3.9

Municipality of Grey Highlands - Beavercrest Community School - received March 3, 2022

12.3.10

Town of Blue Mountains - Funding Support for Infrastructure Projects in Rural Communities - received March 7, 2022

12.3.11

Town of Blue Mountains - Ontario Housing Affordability Task Force - received March 7, 2022

12.3.12

Township of Georgian Bay - Dissolution of OLT - received March 9, 2022

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council 

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

None

16.

Confirming By-law

• Be it resolved that by-law number 2022-040 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on March 16, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].