Township of Southgate
Council Meeting Agenda

Wednesday, June 02, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

None.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the May 19, 2021 Council meeting as presented.

8.

Reports of Municipal Officers

8.1

Treasurer William Gott

8.1.1

FIN2021-015 2021 Donations, Grants and Funding

• Be it resolved that Council receive Staff Report FIN2021-015 2021 Donations, Grants, and Funding be received as information; and
  That Council approve the application of the Durham Hospital Foundation for a grant of $2,500 in 2021 and $2,500 in 2022; and
  That $1,000 of the Durham Hospital Foundation grant in 2021 be funded from the Southgate Solar Reserve Fund.

8.1.2

FIN2021-016 Fees and Charges

• Be it resolved that Council received Staff Report FIN2021-016 Fees and Charges as information; and
  That Council consider By-law 2021-078, being a by-law to establish fees and charges for certain services provided by the Township of Southgate for approval.

8.1.3

By-law 2021-078 - Adopt Fees and Charges

• Be it resolved that by-law number 2021-078 being a by-law to establish fees and charges for certain services provided by the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.2

Clerk Lindsey Green

8.2.1

CL2021-013-Community Safety and Policing Act, 2019 – Grey Bruce Detachment Joint Proposal

• Be it resolved that Council receive Staff Report CL2021-013 as information; and
  That the Council of the Township of Southgate hereby supports Option 1, as included in this report, being a joint collaborative board, including representation from the Township of Southgate, Township of Georgian Bluffs, Township of Chatsworth, Municipality of Grey Highlands, Municipality of Meaford, Town of South Bruce Peninsula, Municipality of Northern Bruce Peninsula, and the Saugeen First Nation; and
  That each participating Municipality and First Nations Community appoint one (1) elected official to the joint board, with provincial and community appointees to form at least 40% of membership, 20% respectfully; and
  That Council direct staff to submit a joint proposal on behalf of the Township of Southgate, in consultation with the other participating lower tiers, in support of Option 1, by the June 7, 2021 deadline.

8.2.2

CL2021-015 - Purchase and Sale Agreement – Road Allowance – Concession 4, Lots 25 and 26, Geographic Township of Egremont

• Be it resolved that Council receive Staff Report CL2021-015 for information; and
  That Council consider approval of By-law 2021-080 being a by-law to enter into a purchase and sale agreement for the surplus road allowance between Lots 25 and 26, Concession 4, Geographic Township of Egremont.

8.2.3

By-law 2021-080 - Purchase and Sale Agreement - Road Allowance Conc 4, Lots 25 and 26, Egremont - Jacob and Getruda Janzen

• Be it resolved that by-law number 2021-080 being a by-law to authorize a purchase and sale agreement between Jacob and Getruda Janzen and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.3

Chief Administrative Officer Dave Milliner

8.3.1

CAO2021-043 Grey County-Hemson-Southgate Draft Growth Study Report

• Be it resolved that Council receive Staff Report CAO2021-043 as information; and
  That Council discuss this report, provide feedback to Southgate’s Grey County Council members and direction to Township staff on how we proceed in discussions with Hemson Consulting Ltd. and the Grey County Planning Department staff.

8.3.2

CAO2021-044 New Markdale Hospital Building Project and Request for Funding Report

• Be it resolved that Council receive staff report CAO2021-044 as information; and
  That Council direct staff to forward $400,000.00 being the financial commitment to the New Markdale Hospital Construction Project, with $360,000.00 from the Township’s Markdale Hospital Reserve and $40,000.00 from the Tax Stabilization Reserve to be paid out in 2021; and 
  That Council direct staff to create a reserve contribution of $30,000.00 per year in the 2022 and 2023 budget to cover the additional Southgate $60,000 commitment for the New Markdale Hospital Construction Project to be paid out in 2023.

8.3.3

CAO2021-045 Purchase Sale Extension Agreement of Eco Park Land to Nicola Rago

• Be it resolved that Council receive staff report CAO2021-045 as information; and
  That Council approve the present Purchase & Sale Extension Agreement offer received from Nicola Rago with new closing date of October 29th, 2021; and
  That Council approve By-law 2021-083 for the Mayor and the Clerk to sign and execute this Purchase & Sale Extension Agreement for Nicola Rago.

8.3.4

By-law 2021-083 - Purchase and Sale Extension Agreement - Eco Park - Nicola Rago

• Be it resolved that by-law number 2021-083 being a by-law to authorize a purchase and sale extension agreement between Nicola Rago and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.3.5

CAO2021-046 Downtown Dundalk Revitalization Project Survey Feedback Report

• Be it resolved that Council receive staff report CAO2021-046 as information; and
  That Council assess the initial Downtown Dundalk Revitalization Project survey feedback received to date from the first 8 responses received and that staff will continue to receive response until the 10th of June, 2021; and
  That Council direct staff to hold a second Downtown Dundalk Revitalization Project Virtual Public Consultation/Discussion meeting on June 8th, 2021 with the business and downtown property owners to look for the next steps in submitting an application or not for the Canada Healthy Community Initiatives grant funding; and
  That staff report back to Council at the June 16, 2021 meeting for a final decision on how we proceed with submitting an application for the Canada Healthy Community Initiatives grant funding.

8.3.6

CAO2021-047 Dundalk Swimming Pool Project Budget Approval Report

• Be it resolved that Council receive staff report CAO2021-047 as information; and
  That Council approve of a Dundalk Swimming Pool Upgrade project in Southgate based on a budget of $350,000.00 for reconstruction with building upgrades to change rooms, washrooms and staff admin space to make the building and pool accessible, as well as increased natural lighting inside the building, as well as the use of geothermal and solar panel technology to make the project carbon neutral; and
  That Council direct staff to proceed with a Dundalk Pool Upgrade project in Southgate for an application to apply for funding under the Infrastructure Canada Green and Inclusive Community Buildings Program by the end of June, 2021 deadline using the services of Grant Match.

8.4

HR Coordinator Kayla Best

8.4.1

HR2021-014 By-Law On-Call Draft Policy #88 Revisions and Final Policy

• Be it resolved that Council receive Staff Report HR2021-014 for information; and
  That Council approve Policy #88 By-Law On-Call Policy as presented; and
  That Council consider approval of the Policy #88 By-Law On-Call Policy by Municipal By-Law 2021-072.

8.4.2

By-law 2021-072 - Adopt By-law On Call Policy No. 88

• Be it resolved that by-law number 2021-072 being a by-law to adopt a “By-law On Call Policy” known as Policy Number 88 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

8.5

Planner Clinton Stredwick

8.5.1

PL2021-043 ZBA C2-21 - Conn 15 Enterprise Inc.

• Be it resolved that Council receive Staff Report PL2021-043 for information; and
  That Council consider approval of By-law 2021-075.

8.5.2

By-law 2021-075 - ZBA C2-21 Conn 15 Enterprise Inc.

• Be it resolved that by-law number 2021-075 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.3

PL2021-046-SP 2-21 Conn 15 Enterprise Inc.

• Be it resolved that Council receive Staff Report PL2021-046 for information; and
  That Council consider approval of By-law 2021-070 authorizing the entering into a Site Plan Agreement.

8.5.4

By-law 2021-070 - Site Plan Agreement 2-21 - Conn 15 Enterprise Inc.

• Be it resolved that by-law number 2021-070 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.5

PL2021-047-C9-21 Pallister Farms Livestock Limited

• Be it resolved that Council receive Staff Report PL2021-047 for information; and
  That Council consider approval of By-law 2021-081.

8.5.6

By-law 2021-081 - ZBA C9-21 Pallister Farms Livestock Limited

• Be it resolved that by-law number 2021-081 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.7

PL2021-048 - Development Agreement - Lawrence Martin

• Be it resolved that Council receive Staff Report PL2021-048 for information; and
  That Council Consider approval of by-law 2021-081

8.5.8

By-law 2021-082 - Development Agreement - Lawrence Martin

• Be it resolved that by-law number 2021-082 being a by-law to authorize an agreement between Lawrence Martin and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.5.9

PL2021-049 - Request for Site Plan Amending Application Fees to be Waived

• Be it resolved that Council receive Staff Report PL2021-049 for information; and
  Option A- That Council, by resolution approve the request for the waiver of fees.
  Option B- That Council, by resolution refuse the request for the waiver of fees.

9.

By-laws and Motions

9.1

By-law 2021-079 - Tax Arrears Extension Agreement

• Be it resolved that by-law number 2021-079 being a by-law to authorize an extension agreement pursuant to Section 378 of the Municipal Act, 2001, as amended be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

Notice of Motion

10.1

Notice of Motion - Deputy Mayor Milne - Rainbow Pride Colours Crosswalk 

Whereas the Township of Southgate wishes to demonstrate that we are an open and inclusive community who welcomes all members, which includes members of the LGBTQ2S+ community; and
Whereas at the May 19, 2021 regular meeting of Council, the Council of the Township of Southgate declared June 2021 as Pride Month in support of members of the LGBTQ2S+ community and to further instill our dedication to providing an open and inclusive community; and
Whereas other lower tier municipalities in the Grey and Bruce area as well as other cities across Ontario have approved the painting of rainbow colours on municipal crosswalks to create pride crosswalks in an effort to demonstrate their support of the LGBTQ2S+ community,
Now therefore be it resolved that Council direct staff to consult with the County of Grey to seek permission and approval to paint the public crosswalk located on Grey County Road 9, West, Dundalk, in front of Highpoint Community School with the rainbow colours to create a pride crosswalk; and
That staff report back to Council with their findings and discussions with the County of Grey and further information on approval status.

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated June 2, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

FIN2021-017 Financial Report – April 2021

11.1.2

PW2021-024 CIF 4 Season Waste Audit

11.1.3

Councillor Shipston - Land Use Planning Beyond the Basics Report - received May 25, 2021

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated June 2, 2021 (save and except items _____) as information. 

11.2.1

Elections Ontario Notification - Voting Location Inspection for Upcoming Provincial Election - received May 17, 2021

11.2.2

Wellington North Power - 2021 Annual Shareholder Meeting Package - received May 17, 2021

11.2.3

Gravel Watch Ontario - Greenbelt Comments - received May 26, 2021

11.2.4

SVCA - April 15, 2021 Meeting Minuets - received May 26, 2021

11.2.5

Premier of Ontario - Letter Re: Safe Return to Schools - received May 27, 2021

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated June 2, 2021 (save and except items _____) as information. 

11.3.1

Municipality of Chatham Kent - Resolution re Cannabis Licensing and Enforcement - received May 17, 2021

11.3.2

Municipality of Chatham Kent - Resolution re Withdraw Prohibition on Golfing - received May 17, 2021

11.3.3

Municipality of Chatham Kent - Resolution re Exempt Carbon Tax - received May 17, 2021

11.3.4

Township of Matachewan - Request to Reverse the Closure of Youth Justice Facilities in Northeastern Communities - received May 17, 2021

11.3.5

Municipality of West Elgin - Phragmites Australis - received May 18, 2021

11.3.6

Township of Brock - Durham Dead-End Road Kids - received May 19, 2021

11.3.7

Town of Cochrane - Reopening of Greenwater Provincial Park - received May 19, 2021

11.3.8

Town of Blue Mountains - Dr. Ian Arra Grey Bruce Health Unit Letter of Support - received May 20 2021

11.3.9

Township of Terrace Bay - Advocacy for Reform MFIPPA - received May 20, 2021

11.3.10

City of Owen Sound - Support for Suicide and Crisis Prevention Hotline - received May 21, 2021

11.3.11

Perth County - Domestic COVID-19 Vaccine Production and Capacity - received May 26, 2021

11.3.12

Municipality of Calvin - Support for Dead End Roads Bus Turnaround - received May 26, 2021

11.3.13

Municipality of Calvin - Support for Lottery Licensing to Assist Small Organizations - received May 26, 2021

11.4

Closed Session (for information)

None.

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Personal Matters about Identifiable Individuals (Subject: Tax Arrears Extension Agreement - Staff Report FIN2021-018C); and 
  That Treasurer William Gott, Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

14.1

Personal Matters about Identifiable Individuals (Subject: Tax Arrears Extension Agreement - Staff Report FIN2021-018C)

15.

Confirming By-law

• Be it resolved that by-law number 2021-085 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on June 2, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].