Township of Southgate
Addendum Council Meeting Agenda

Wednesday, May 05, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as amended.

5.

Declaration of Pecuniary Interest

6.

Delegations & Presentations

6.1

United Way Grey Bruce Poverty Task Force Delegation - Jill Umbach and Paul Wagenaar

• Be it resolved that Council receive the United Way Grey Bruce Poverty Task Force delegation as information. 

6.2

Centre Grey Health Services Foundation Presentation - Harvey Fraser and Gerry McNalty

• Be it resolved that Council receive the Centre Grey Health Services Foundation presentation as information.

7.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the April 21, 2021 Council meeting as presented.

8.

Reports of Municipal Officers

8.1

Fire Chief Derek Malynyk

8.1.1

FIRE2021-007- 2021 Purchase of Scott Air Packs

• Be it resolved that Council receive Staff Report FIRE2021-007 for information; and
  That Council approve the purchase of 8 Scott Air Packs using funds from the Melancthon Fire Reserve and Fire Infrastructure Reserve accounts.

8.2

Treasurer William Gott

8.2.1

FIN2021-012 Financial Report – December 2020

• Be it resolved that Council receive Staff Report FIN2021-012 Financial Report - December 2020 as information; and
  That Council approves the 2020 transfers from or to Reserves, Deferred Revenue and Reserve Funds as presented.

8.3

Clerk Lindsey Green

8.3.1

CL2021-011-Municipal Code of Conduct Consultation Survey

• Be it resolved that Council receive Staff Report CL2021-011 as information; and
  That Council appoint Mayor Woodbury to participate in the June 8, 2021 townhall session with other Western Ontario municipal representatives to discuss Municipal Codes of Conduct being hosted by the Ministry of Municipal Affairs and Housing.

8.3.2

CL2021-012-Community Safety and Policing Act, 2019 - Update

• Be it resolved that Council receive Staff Report CL2021-012 as information; and
  That Council discuss the amendments to the existing Section 10 and 5.1 Board structures under the Community Safety and Policing Act, 2019.

8.4

Chief Administrative Officer Dave Milliner

8.4.1

CAO2021-033 AMO Conference Delegation Request 2021

• Be it resolved that Council receive Staff Report CAO2021-033 as information; and
  That Council provide information to staff on requests for delegations with a Ministry at the 2021 AMO Virtual Conference to discuss issues of concern in Southgate by May 12, 2021.

8.4.2

CAO2021-034 Dundalk Olde Town Hall RFP Building Sale Request Proposal Report

• Be it resolved that Council receive staff report CAO2021-034 as information; and
  That Council receive the Dundalk Olde Town Hall RFP Property Sale proposal as received from Wellington Capital Corporation with the conditions they have provided; and
  That Council direct staff to meet with Team Town Hall, the Dundalk Little Theatre and other interested community groups to discuss their involvement and/or financial commitment in supporting community access theatre space for community cultural events; and
  That Council direct staff to work with Wellington Capital Corporation related to negotiating on a Dundalk Olde Town Hall Theatre and Building Space Use Agreement with the proponent on the issues related to the use of the building, defining actual capital investment, fixed operating/maintenance costs and clarifying other issues needing clarification in the proposal.

8.4.3

CAO2021-035 Downtown Dundalk Accessibility and Streetscape Project for Canada Healthy Community Initiative Funding Report

• Be it resolved that Council receive staff report CAO2021-035 as information; and
  That Council approve staff proceeding with a Public Consultation Virtual Meeting on May 18th, 2021 with Downtown Dundalk Businesses and Property owners to discuss and consult to seek input on a Proton Street Accessibility, Streetscape and Community Open Space Project to support Southgate’s Community Action Plan Goal #2 of Revitalizing Downtown Dundalk; and
  That staff report back to Council on the consultation and feedback to make a decision on seeking funding through a Canada Healthy Community Initiative grant application intake for a Downtown Dundalk Improvement Project.

8.4.4

CAO2021-036 New Markdale Hospital Building Project and Request for Funding Report

• Be it resolved that Council receive staff report CAO2021-036 as information; and
  That Council direct staff to forward $360,000.00 of the $400,000.00 financial commitment to the New Markdale Hospital Construction Project; and 
  That Council approve transferring $40,000 from the Southgate tax stabilization reserve to top up the New Markdale Hospital Construction Project Reserve to $400,000.00 contribution commitment made in 2005; and 
  That Council approve the additional funding request of $60,000 for the New Markdale Hospital Construction Project; and
  That Council direct staff to create a reserve contribution of $30,000.00 per year in the 2022 and 2023 budget to cover the $60,000 commitment to the New Markdale Hospital Construction Project

8.4.5

CAO2021-037 Canada Healthy Community Initiative Funding Report

• Be it resolved that Council receive staff report CAO2021-037 as information; and
  That Council direct staff to investigate a project in Southgate that fits the application and funding guidelines under the Infrastructure Canada Green and Inclusive Community Buildings Program for the July 6, 2021 deadline if we apply for a grant for over $3,000,000 or under the continuous intake for grants between $100,000 and $3,000,000 until all funds are allocated.

8.5

HR Coordinator Kayla Best

8.5.1

HR2021-009 By-Law On-Call Draft Policy #88

• Be it resolved that Council receive Staff Report HR2021-009 for information; and
  That Council approve the Draft Policy #88 By-Law On-Call Policy as presented for review and discussion; and
  That Council consider approval of the Policy #88 By-Law On-Call Policy by municipal by-law at the May 19, 2021 Council meeting.

8.5.2

HR2021-012 Employee Assistance Program

• Be it resolved that Council receive Staff Report HR2021-012 for information; and
  That Council approve implementing the Employee Assistance Program for one year to all full time and permenant part time staff; and
  That Council approve using the COVID-19 Safe Restart Funding to support this initiative.

8.6

Planner Clinton Stredwick

8.6.1

PL2021-038 - ZBA C25-20 - Don Lewis

• Be it resolved that Council receive Staff Report PL2021-038 for information; and
  That Council consider approval of By-law 2021-064.

8.6.2

By-law 2021-064 - ZBA C25-20 - Don Lewis

• Be it resolved that by-law number 2021-064 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.6.3

PL2021-039 - ZBA C28-20 - Paul and Ina Martin

• Be it resolved that Council receive Staff Report PL2021-039 for information; and
  That Council consider approval of By-law 2021-065.

8.6.4

By-law 2021-065 - ZBA C28-20 - Paul and Ina Martin

• Be it resolved that by-law number 2021-065 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.6.5

PL2021-040 - SP 9-21 Southgate Plastics Inc.

• Be it resolved that Council receive Staff Report PL2021-040 for information; and
  That Council consider approval of By-law 2021-061 authorizing the entering into a Site Plan Agreement.

8.6.6

By-law 2021-061 - Site Plan Agreement SP9-21 Southgate Plastics Inc

• Be it resolved that by-law number 2021-061 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

8.6.7

PL2021-041 Official Plan Review Planning Consultant RFP

• Be it resolved that Council receive Staff Report PL2021-041 for information; and
  That Council approve the draft Official Plan Review RFP and direct staff to take all necessary actions to advertise the Official Plan Review RFP.

9.

By-laws and Motions

9.1

By-law 2021-060 - Road Widening - B12-20 - Dave and Gayle Milliner

• Be it resolved that by-law number 2021-060 being a by-law to establish a highway in the former Township of Proton (Consent file B12-20) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.2

By-law 2021-062 - Adopt COVID-19 Vaccination Policy No. 87

• Be it resolved that by-law number 2021-062 being a by-law to adopt a COVID-19 Vaccination Policy known as Policy Number 87 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.3

By-law 2021-063 - Appoint By-law Enforcement Officer

• Be it resolved that by-law number 2021-063 being a by-law to appoint a Municipal Bylaw Enforcement Officer for the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

Notice of Motion

None

11.

Consent Items

11.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated May 5, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

11.1.1

FIRE2021-006 - 2021 1st Quarter Update

11.1.2

PW2021-021 Department Report

11.1.3

HR2021-011 Building Inspector/By-Law Enforcement Officer Hiring

11.1.4

HR2021-012 Economic Development Officer Hiring

• Be it resolved that Council receive Staff Report HR2021-012 for information.

11.1.5

Canine Report March 2021

11.1.6

By-law Report March 2021

11.1.7

Building Report March 2021

11.1.8

Councillor Dobreen - Politician's Meeting March 24 2021 Conference Report

11.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated May 5, 2021 (save and except items _____) as information. 

11.2.1

Food Bank Report Spring 2021 - received April 16, 2021

11.2.2

SVCA Approved Meeting Minutes March 18, 2021 - received April 16, 2021

11.2.3

SVSPA Approved Meeting Minutes January 22, 2021 - received April 16, 2021

11.2.4

Ministry of the Solicitor General - Enhanced Enforcement and New Order under the EMCPA - received April 18, 2021

11.2.5

GBHU - Grey-Bruce Vaccine Distribution Task Force Open Letter - received April 23, 2021

11.2.6

GRCA General Membership Meeting Summary - received April 23, 2021

11.2.7

Grey Bruce Health Unit - Media Release COVID-19 Help-Line Reactivated - received April 26 2021

11.2.8

Ministry of Environment - RPRA Operating Agreement 2021 - received April 26, 2021

11.2.9

Office of the Warden - Letter Thanking Dr. Arra and Team - received April 28, 2021

11.2.10

Frank Cowan Company Name Change to Intact Public Entities - received April 28, 2021

11.2.11

Wellington North Power - Shareholder Meeting Notice - received April 28, 2021

11.2.12

SVCA Spring 2021 Newsletter - received April 28, 2021

11.2.13

CSWBP Engagement Survey Grey and Bruce Counties - received April 28, 2021

11.2.14

Wellington North Power Inc - Township of Southgate Shareholder Dividend Notice - received April 29, 2021

11.2.15

WOWC April 2021 Newsletter - received April 29, 2021

11.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated May 5, 2021 (save and except items _____) as information. 

11.3.1

Township of Springwater - Clean Fuel Standard Letter - received April 16, 2021

11.3.2

Township of the Archipelago - Road Management on Invasive Phragmites - received April 19, 2021

11.3.3

Township of Calvin - Support for Norfolk County Carbon Tax for Primary Ag Producers - received April 21, 2021

11.3.4

Township of Cochrane - Support for Fire Departments - received April 21, 2021

11.3.5

Township of Grey Highlands - Support for Grey Bruce Health Unit - received April 21 2021

11.3.6

Township of Hanover - Support Grey Bruce Medical Officer of Health - received April 23, 2021

11.3.7

City of Cambridge - Request for Paid Sick Leave - received April 22, 2021

11.3.8

Town of South Bruce Peninsula - Request for Support Lottery Licensing - received April 23, 2021

11.3.9

Town of Shelburne - Support for Universal Sick Days - received April 28, 2021

11.3.10

Municipality of Tweed - Inclusive Service Policy Report - received April 28, 2021

11.3.11

Town of Fort Erie - Province Investigating and Updating Source Water Protection Legislation - received April 28, 2021

11.3.12

Township of Scugog - Bus Stops on Dead End Roads - redacted - received April 28, 2021

11.3.13

City of Brantford- Request to Withdraw Prohibition of Golf - received April 28, 2021

11.4

Closed Session (for information)

None

12.

County Report

https://www.grey.ca/council

13.

Members Privilege - Good News & Celebrations

14.

Closed Meeting

None

15.

Confirming By-law

• Be it resolved that by-law number 2021-066 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on May 5, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

16.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].