Township of Southgate
Council Meeting Agenda

Wednesday, November 03, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

---

1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part
of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the October 20, 2021 Council meeting as presented.

9.

Reports of Municipal Officers

9.1

Chief Building Official Bev Fisher

9.1.1

CBO2021-006 - Noise By-Law Exemption Request – White Rose Park

• Be it resolved that Council receive Staff Report CBO2021-006 for information; and
  That Council deny the proposed Noise By-law Exemption request received from Vittorio De Palma (Whiterose Park) for November 7, 2021 to February 27 on Sundays from 8:00 a.m. to 10:00 a.m. at 159 Bradley Street, Dundalk.

9.2

Clerk Lindsey Green

9.2.1

CL2021-029- Lottery Licensing to assist Small Organizations

• Be it resolved that Council receive Staff Report CL2021-029 for information; and
  That Council direct staff to send a letter to MPP Bill Walker, on behalf of Mayor Woodbury, to seek his assistance in lobbying the Honorable Doug Downey, Minister of the Attorney General, to implement an additional level of lottery licensing which would permit small organizations to obtain their own lottery license to hold fundraisers as a method of sustaining their community organization.

9.3

Public Works Manager Jim Ellis

9.3.1

PW2021-052 - Parking By-law Amendment 2021

• Be it resolved that Council receive Staff Report PW2021-052 for information; and
  That Council considers approval of By-law number 2021-161, being a by-law to amend the Southgate Parking By-law.

9.3.2

By-law 2021-161 - Parking By-law 2020-005 Amendment

• Be it resolved that by-law number 2021-161 being a by-law to amend Parking By-law Number 2020-005, being a by-law to provide direction for parking in the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3.3

PW2021-051 Off Road Vehicle By-law Revision

• Be it resolved that Council receive Staff Report PW2021-051 for information; and
  That Council consider approval of the Off-Road Vehicle (ORV) By-law No. 2021-160.

9.3.4

By-law 2021-160 - Off-Road Vehicle By-law

• Be it resolved that by-law number 2021-160 being a by-law to regulate the operation of Off-Road Vehicles on certain designated highways and unopened road allowances within the jurisdiction of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4

Chief Administrative Officer Dave Milliner

9.4.1

CAO2021-071 Southgate Land Lease Agreement Approval for the SEGCHC Dundalk Medical Centre Project Report

• Be it resolved that Council receive staff report CAO2021-071 as information; and
  That Council approve the draft SEGCHC-Southgate Land Lease Agreement document as presented; and
  That Council direct staff to send the draft SEGCHC-Southgate Land Lease Agreement document as presented to our lawyer for legal review; and
  That Council consider approval of the final SEGCHC-Southgate Land Lease agreement approved and signed by SEGCHC through Southgate By-law at a future Council meeting.

9.4.2

CAO2021-072 Eco Park Phase II Property Development Report

• Be it resolved that Council receive staff report CAO2021-072 as information; and
  That Council direct staff to draft a development agreement with Flato Developments to partner with the Township of Southgate in the construction of a roadway and the installation of servicing in the Eco Park Phase II property to access Hwy #10, the Hwy #10 commercial property Service Road and the development of remainder of the property to connect to the existing Eco Park Way road from Ida Street to consider and approve at a future Council meeting; and
  That Council direct staff to create a draft purchase and sale agreement to sell 90 acres of lands in the Eco Park Phase II to a Flato Green Inc. for Council to consider at a future Council Meeting following the development agreement approval or as part of that agreement authorization process.

9.4.3

CAO2021-074 Holstein Cemetery Board Use of Surplus Project Funds Request Report

• Be it resolved that Council receive Staff Report CAO2021-074 as information; and
  That Council approve the request from the Holstein Cemetery Board to use the surplus committed Solar funds from the fencing project to support further planning and development costs to expand the site as the only Green Cemetery in Southgate.

9.4.4

CAO2021-075 2022 ROMA Delegation Request

• Be it resolved that Council receive staff report CAO2021-075 as information; and
  That Council provide staff with direction and feedback on applying for Minister delegation request(s) at the ROMA Conference in 2022.

9.4.5

CAO2021-073 Dundalk Olde Town Hall TTH Information Report

• Be it resolved that Council receive Staff Report CAO2021-073 as information; and
  That Council provide direction and feedback to staff on the Team Town Hall’s information provided on the Olde Town Hall building sale conditions report in this report, the proponent bid response and the October 4th, 2021 meeting with Team Town Hall and the proponent Wellington Capital Corporation; and 
  That Council direct staff to develop an agreement of terms for consideration with Wellington Capital Corporation to sell the Dundalk Olde Town Hall to the bidder; and
  That Council direct staff to develop an agreement with Team Town Hall for consideration related to their financial and operation commitments to the Township of Southgate realizing it is a good will agreement without assurance compensation beyond the pledged fundraising and surplus operating funds they raise

9.5

HR Coordinator Kayla Best

9.5.1

HR2021-028 – Finance and By-Law Administrative Assistant Position

• Be it resolved that Council receive Staff Report HR2021-028 for information; and
  That Council approve the draft job description for the Finance and By-Law Administrative Assistant; and
  That Council direct staff to review and evaluate the draft job description for the Finance and By-Law Administrative Assistant through the Southgate Job Evaluation Committee for a recommended placement of the Employee Pay Grid; and
  That Council direct staff to report back to the November 17^th Council meeting with a report from the Job Evaluation Committee and the final version of the Finance and By-Law Administrative Assistant job description for approval.

9.5.2

HR2021-029 Customer Service & Support Contract Job Posting

• Be it resolved that Council receive Staff Report HR2021-029 for information; and
  That Council approve the posting of a Customer Service and Support position as a one year contract to fill an upcoming temporary vacancy; and
  That Council approve an overlap of approximately one month for training.

9.6

Planner Clinton Stredwick

9.6.1

PL2021-087 On Farm Diversified Uses and Agricultural Related Uses

• Be it resolved that Council receive Staff Report PL2021-087 for information; and
  That Council direct staff to work with the consultant to draft policy in the new official plan to exempt agricultural related and on farm diversified uses from the zoning by-law amendment process.

9.6.2

PL2021-091- SP16-21 Manassa Martin

• Be it resolved that Council receive Staff Report PL2021-091 for information; and
  That Council consider approval of By-law 2021-163 authorizing the entering into a Site Plan Agreement.

9.6.3

By-law 2021-163 Site Plan Agreement 16-21 Manassa and Mary Martin

• Be it resolved that by-law number 2021-163 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

By-laws and Motions

10.1

By-law 2021-162 - Road Widening - B2-21 - Gerry and Anne McNalty

• Be it resolved that by-law number 2021-162 being a by-law to establish a highway in the former Township of Proton (Consent file B2-21) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

11.

Notice of Motion

None.

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated November 3, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

FIN2021-032 Financial Report – September 2021

12.1.2

FIN2021-033 2022 Ontario Municipal Partnership Fund

12.1.3

CL2021-030 – 2022 Municipal Elections Internet and Telephone Voting Request for Proposals

12.1.4

PW2021-050 Department Report

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated November 3, 2021 (save and except items _____) as information. 

12.2.1

Office of the Fire Marshal - CEMC Publication Letter - received October 12, 2021

12.2.2

Saugeen Valley Children's Safety Village - Fire Service Involvement in Safety Village - received October 15, 2021

12.2.3

MMAH-Enhanced COVID-19 Vaccine Certificate QR Cord and Verify Ontario App - received October 19, 2021

12.2.4

Grey Bruce Public Health - COVID-19 Vaccine Certificate QR Code and Verify Ontario App - received October 20, 2021

12.2.5

GRCA - 2022 General Membership Meeting Calendar - received October 22, 2021

12.2.6

GRCA - Summary of General Meeting Summary - received October 22, 2021

12.2.7

LAS Natural Gas Program Price Announcement Nov 2021- Oct 2022 Term - received October 25, 2021

12.2.8

2020 Annual Report on the Canada Community Building Fund - Part 1

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated [DATE] (save and except items _____) as information. 

12.3.1

City of Vaughn - Endorsing National Teen Driver Safety Week - received October 19, 2021

12.3.2

Municipality of Grey Highlands - County of Grey DC Charges Study Resolution - received October 25, 2021

12.3.3

Port Colborne - Renovictions Support Resolution - received October 26, 2021

13.

Closed Session (for information)

None.

14.

County Report

https://www.grey.ca/council

15.

Members Privilege - Good News & Celebrations

16.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Litigation or Potential Litigation (Subject: Decision to Appeal recent Court Decision - Verbal Report); and 
  That Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

16.1

Litigation or Potential Litigation (Subject: Decision to Appeal recent Court Decision - Verbal Report)

17.

Confirming By-law

• Be it resolved that by-law number 2021-165 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on November 3, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

18.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].