Township of Southgate
Council Meeting Agenda

Wednesday, December 01, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

---

1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part
of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

7.1

Saugeen Valley Conservation Authority 2022 Budget Presentation - Jennifer Stephens

• Be it resolved that Council receive the Saugeen Valley Conservation Authority 2022 Budget presentation as information.

7.2

Grey County Climate Change Presentation - Linda Swanston

• Be it resolved that Council receive the Grey County Climate Change presentation as information.

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the November 17, 2021 Council meeting as presented; and
  That Council approve the minutes from the November 23, 2021 Special Council and Closed Session meetings as presented.

9.

Reports of Municipal Officers

9.1

Fire Chief Derek Malynyk

9.1.1

FIRE2021-012- Volunteer Fire Fighter Appointment

• Be it resolved that Council receive Staff Report FIRE2021-012 for information; and
  That Council approve the hiring of Georgia-Anne Reidl, Trevor Hald, Kyle Babcock, Stephen Zezelic, William Conley, Zachary Hull and Justin Pate as members with the Dundalk Fire Department.

9.2

Chief Building Official Bev Fisher

9.2.1

CBO2021-007 Soils Permit Request – By-law 2017-049

• Be it resolved that Council receive Staff Report CBO2021-007 for information; and
  That Council approve the proposed Soils Permit as per By-law 2017-049 request received from 2570970 Ontario Inc.

9.3

Clerk Lindsey Green

9.3.1

CL2021-034- Source Protection Committee Municipal Member Appointment

• Be it resolved that Council receive Staff Report CL2021-034 as information; and
  That the Council of the Township of Southgate support the nomination of Councillor John Sepulis as the Wellington, Halton, Dufferin and Grey Municipal Representative on the Lake Erie Source Protection Committee.

9.3.2

CL2021-035-Affordable/Attainable Housing Committee Recommendation

• Be it resolved that Council receive Staff Report CL2021-035 for information; and
  That Council receive the recommendation from the Affordable/Attainable Housing Committee from their November 23, 2021, Committee meeting as information; and
  That Council direct staff to research a method that would encourage a certain percentage of new development approved contain affordable and/or attainable housing and bring back further information for Council’s consideration at a future meeting.

9.3.3

CL2021-036- Election Sign By-law No. 2017-129 Amendment

• Be it resolved that Council receive Staff Report CL2021-036 for information; and
  That Council receive the Election Sign By-law draft amendments as information and provide comments to staff on the draft amendments; and
  That Council direct staff to bring back a formal amendment to the Election Sign By-law for approval at the December 15, 2021 Council meeting.

9.3.4

CL2021-037-2022 Council Calendar Options Report

• Be it resolved that Council receive Staff Report CL2021-037 for information; and
  That Council approve staff’s recommendation to start night Council meetings at 6:00 PM beginning in 2022;
  OR
  That Council provide feedback to staff and discuss options for Council meeting start times for 2022; and
  That Council consider approval of the 2022 Council/Committee calendar at the December 15, 2021, Council meeting.

9.4

Public Works Manager Jim Ellis

9.4.1

PW2021-057 2021 - 2022 Winter Operations Plan

• Be it resolved that Council receive Staff Report PW2021-057 for information; and
  That Council approves and endorses the 2021/2022 Southgate Winter Operations Planning Document.

9.5

Chief Administrative Officer Dave Milliner

9.5.1

CAO2021-079 Southgate TTH Dundalk Olde Town Hall Financial Partnership Use Agreement

• Be it resolved that Council receive Staff Report CAO2021-079 as information; and
  That Council review and provide staff feedback on the Draft Southgate-Team Town Hall Dundalk Olde Town Hall Cultural Space Financial Commitment and Use Partnership Agreement as presented; and
  That Council direct staff to forward the Draft Southgate-Team Town Hall Dundalk Olde Town Hall Cultural Space Financial Commitment and Use Partnership Agreement to Team Town Hall and Wellington Capital Corporation for their input; and
  That Council direct staff to bring back the final version of the Southgate-Team Town Hall Dundalk Olde Town Hall Cultural Space Financial Commitment and Use Partnership Agreement for Council approval and consider approval by Municipal By-law at the December 15, 2021 meeting

9.5.2

CAO2021-080 Dundalk Olde Town Hall Purchase Sale Agreement to Wellington Capital Corporation

• Be it resolved that Council receive Staff Report CAO2021-080 as information; and
  That Council review the Draft Dundalk Olde Town Hall Building Property Purchase and Sale Agreement to Wellington Capital Corporation, which includes the property sale conditions, a listing of the building’s capital projects to be completed for public occupancy and a facility lease of the cultural space to the Township of Southgate from Wellington Capital Corporation as the landlord; and
  That Council provide staff with comments and feedback in order to finalize the Purchase and Sale Agreement for approval and execution by the Township of Southgate and Wellington Capital Corporation; and
  That Council direct staff to forward the Draft Dundalk Olde Town Hall Property to Wellington Capital Corporation and Building Cultural Space Lease Agreement to Team Town Hall and Wellington Capital Corporation for their input; and
  That Council direct staff to bring back the final version of the Dundalk Olde Town Hall Property to Wellington Capital Corporation and Building Cultural Space Lease Agreement for Council approval and consider approval by Municipal By-law at the December 15, 2021 meeting.

9.5.3

CAO2021-081 Holstein Dam Review of 2004 BM Ross Engineering Report

• Be is resolved that Council receive Staff Report CAO2021-081 as information; and
  That Council provide direction to Southgate staff (Option 1 - to proceed or Option 2 - to not proceed) with this report actions in relation to the time that has past and the historical performance of the dam structure over time since the 2004 report. 

9.5.4

CAO2021-082 Draft Melancthon-Southgate Land Annexation & Boundary Adjustment Agreement

• Be it resolved that Council receive Staff Report CAO2021-082 as information; and
  That Council consider approval of the draft Annexation and Boundary Agreement with the County of Dufferin, the Township of Melancthon, the County of Grey and the Township of Southgate; and 
  That Council direct staff to present the draft Annexation and Boundary Adjustment Agreement to and work with the County of Dufferin, Township of Melancthon and the County of Grey to finalize the agreement for Council to consider, approve and forward to Ministry of Municipal Affairs and Housing for final Provincial approval. 

9.5.5

CAO2021-083 Kids-N-Us Early ON Lease Agreement for Space in the Dundalk Arena Auditorium

• Be it resolved that Council receive staff report CAO2021-080 as information; and
  That Council approve the Draft Kids-N-Us EarlyON Southgate Lease Agreement for the leasing of space in Dundalk Arena Auditorium space on the second floor as a Community Services partner providing space for their program; and
  That Council consider approving the final version of the Kids-N-Us EarlyON-Southgate Lease Agreement for the leasing of space in Dundalk Arena Auditorium space on the second floor by Southgate By-law at the December 15, 2021 meting to authorize the Mayor and the Clerk to sign the agreement. 

9.6

HR Coordinator Kayla Best

9.6.1

HR2021-032 – Deputy Fire Chief Job Description Updates

• Be it resolved that Council receive Staff Report HR2021-032 for information; and
  That Council approve job description updates presented for the Deputy Fire Chief.

9.6.2

HR2021-031– Administrative, Finance & By-Law Assistant Approval for 2022

• Be it resolved that Council receive Staff Report HR2021-031 for information; and
  That Council receive the presentation as included in the report from the HR Coordinator; and
  That Council approve adding the Administrative, Finance & By-Law Assistant in the 2022 budget; and
  That Council approve changes to the Finance Assistant – Revenues job description; and
  That Council approve the changes to the Building & By-Law Administrative Assistant job description.

9.7

Planner Clinton Stredwick

9.7.1

PL2021-093 - ZBA C24-21 Flato East Redline 

• Be it resolved that Council receive Staff Report PL2021-093 for information; and
  That Council consider approval of By-law 2021-176.

9.7.2

By-law 2021-176 Flato East Redline Revision

• Be it resolved that by-law number 2021-176 being a by-law to amend Zoning By-law 19-2002, entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.7.3

PL2021-102 - SP23-21 Elvin Martin

• Be it resolved that Council receive Staff Report PL2021-1026 for information; and
  That Council consider approval of By-law 2021-177 authorizing the entering into a Site Plan Amending Agreement.

9.7.4

By-law 2021-177 SP23-21 Elvin and Rhoda Martin

• Be it resolved that by-law number 2021-177 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and be entered into the by-law book. 

10.

By-laws and Motions

10.1

By-law 2021-174 Appoint Alternate Emergency Information Officer

• Be it resolved that by-law number 2021-174 being a by-law to appoint an alternate Emergency Information Officer (EIO) be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.2

By-law 2021-179 - Road Widening - Pt Lot 28, Concession 10, Geographic Township of Proton

• Be it resolved that by-law number 2021-179 being a by-law to establish a highway in the former Township of Proton be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated December 1, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

PW2021-056 Department Report

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated December 1, 2021 (save and except items _____) as information. 

12.2.1

SVCA - October 21, 2021 Meeting Minutes - received Nov 18, 2021

12.2.2

SVCA - 2022 Draft Budget - received November 18, 2021

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated December 1, 2021 (save and except items _____) as information. 

12.3.1

City of Kitchener - Liquor License Sales and Patio Extensions - received November 15, 2021

12.3.2

Municipality of Chatham Kent - Vaccine Passport Program - received November 15, 2021

12.3.3

Municipality of Chatham Kent - Homelessness Task Force - received November 15, 2021

12.3.4

Municipality of Chatham Kent - Renovictions - received November 15, 2021

12.3.5

Township of Alnwick Haldimand- Endorse Teen Driver Safety Week - received November 15, 2021

12.3.6

Township of Amaranth - Bridge and Culvert Replacements - received November 23, 2021

12.3.7

Village of Thornloe - MPAC assessment - received November 23, 2021

12.3.8

Township of Chatsworth - Grey Gables Long Term Care 128 Bed Redevelopment - received November 24, 2021

12.3.9

Township of Wainfleet - Infrastructure Funding - received November 24, 2021

12.3.10

Regional Municipality of Durham - Bus Stop Dead End Roads - received November 24, 2021

12.3.11

Northumberland County - Federal and Provincial Funding of Rural Infrastructure Projects - received November 24, 2021

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to Advice that is subject to Solicitor-Client Privilege (Subject: Legal update regarding Building without a Permit files - verbal update), Litigation or Potential Litigation (Subject: Update on Outstanding Insurance Legal Claims - verbal update); and 
  That Chief Building Official Bev Fisher, Treasurer William Gott, Clerk Lindsey Green and CAO Dave Milliner remain in attendance. 

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

Advice that is Subject to Solicitor-Client Privilege (Subject: Legal update regarding Building without a Permit files - verbal update)

15.2

Litigation or Potential Litigation (Subject: Update on Outstanding Insurance Legal Claims - verbal update)

16.

Confirming By-law

• Be it resolved that by-law number 2021-178 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on December 1^st, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].