Township of Southgate
Council Meeting Agenda

Wednesday, July 07, 2021

9:00 A.m. - 12:00 P.m.

Electronic Participation

---

1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #
If the electronic system fails at 9:00 AM, and a connection or quorum of Council cannot be obtained within the first 15 minutes of the meeting, the meeting will automatically adjourn, and begin at 7:00 PM.

2.

Call to Order

3.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

4.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

5.

Declaration of Pecuniary Interest

6.

Public Meeting

6.1

C16-21 and OPA2-21 - Township of Southgate - Dundalk Medical Centre - Con 2 WTSR, Pt Lots 229 and 230 and RP 6R9712 Pt 2 (3.69 acres), Con 2 WTSR Pt Lots 229 and 230 Plan 480 Pt Station Grounds RP 16R9721 Pt 1 (2.2 acres) - Geographic Township of Dundalk

6.1.1

Background

The Purpose of the proposed Official Plan Amendment is to change the designation of the subject lands from Industrial and Open Space to the Downtown Commercial designation with an exception to allow for a medical clinic. The purpose of the zoning bylaw amendment application is to prescribe commercial uses appropriate to the site and specifically a medical clinic and hospice. Adjustments to certain site specific zone standards may also be required to accommodate setbacks and parking.
The Effect of the proposed zoning by-law amendment would be to change the zone symbols on the subject property from Public Utility (PU) and Open Space (OS) to Commercial Exception (C2-XXX) to provide specific commercial uses, and site specific provisions for certain zone standards. The effect of the site specific Official Plan Amendment is to redesignate the subject lands from Neighbourhood Area and Industrial to Downtown Commercial to facilitate the medical center use.

6.1.2

Application and Notice of Public Meeting

6.1.3

Planner Clinton Stredwick - Preliminary Planning Report

• Be it resolved that Council receive Staff Report PL2021-055 for information.

6.1.4

Comments Received from Agencies and the Public

6.1.5

Questions from Council

6.1.6

Applicant or Agent

6.1.7

Members of the Public to Speak

6.1.8

Further Questions from Council

6.1.9

Adjournment

7.

Delegations & Presentations

7.1

Grey County Transit Update - Year in Review Presentation - Stephanie Stewart, Community Transportation Manager

• Be it resolved that Council receive the Grey County Transit update presentation as information. 

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the June 16, 2021 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the June 23, 2021 Special Council meeting as presented. 

9.

Reports of Municipal Officers

9.1

Chief Building Official Bev Fisher

9.1.1

CBO2021-003 – Soils Permit Request as per Fill By-law 2017-049

• Be it resolved that Council receive Staff Report CBO2021-003 for information; and
  That Council approve the proposed Soils Permit as per By-law 2017-049 request received from Greyridge Metals Inc.

9.2

Treasurer William Gott

9.2.1

FIN2021-022 2021 Tax Rates

• Be it resolved that Council receive Staff Report FIN2021-022 2021 Tax Rates as information; and
  That Council By-law 2021-093 being a by-law to adopt tax rates required to raise the 2021 Own purposes levy of $7,990,301 using the 2021 tax ratios and to further provide for penalty and interest in default of payment for 2021 and to provide for the collection thereof be considered for approval.

9.2.2

By-law 2021-093 Adopt 2021 Tax Rates

• Be it resolved that by-law 2021-093 being a by-law to provide for the adoption of tax rates required to raise the 2021 Own Purposes Levy using the 2021 tax ratios and to further provide for penalty and interest in default of payment for 2021 and to provide for the collection thereof be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.3

Clerk Lindsey Green

9.3.1

CL2021-016 – Maple Grove Cemetery By-law Draft Amendments

• Be it resolved that Council receive Staff Report CL2021-016 for information; and
  That Council approve the Maple Grove Cemetery By-law draft amendments and direct staff to forward to the Bereavement Authority of Ontario for consideration and approval.

9.3.2

CL2021-017- July 2021 Committee of Adjustment Meeting Date Change

• Be it resolved that Council receive Staff Report CL2021-017 for information; and
  That Council approve amending the 2021 Council Calendar to reflect the July 2021 Committee of Adjustment meeting being held on July 21, 2021 at 9:00 AM.

9.4

Public Works Manager Jim Ellis

9.4.1

PW2021-031 Rainbow Colour Crosswalk Options

• Be it resolved that Council receive Staff Report PW2021-031 for information; and
  That Council provide direction to staff if an option to pursue a location for installing a Rainbow Pride Colours Crosswalk in Dundalk with acrylic concrete/masonary stain.

9.5

Economic Development Officer Terri Murphy

9.5.1

EDO2021-001 Economic Development Quarterly Report Q2 2021 and Southgate’s Tourism Strategy

• Be it resolved that Council receive Staff Report EDO2021-001 for information; and
  That Council approve the Southgate Tourism Strategy to develop signage, banners and stories to promote rural Hamlet history in Southgate as a way to promote our community and its historical identity.

9.6

Chief Administrative Officer Dave Milliner

9.6.1

CAO2021-054 - Flato East - Phase 7, 8 and 10 - Pre-Servicing Agreement Report

• Be it resolved that Council receive staff report CAO2021-054 as information; and
  That Council approve the Flato Dundalk Meadows Inc. project known as Flato East Phase 7, 8 & 10 for a Pre-servicing Agreement with the appropriate Schedules reflecting the necessary approved Engineered drawing, report information and approved securities for the project; and
  That Council direct staff to work with Flato Developers to acquire securities to cover the condition for $514,310.96 as a Letter of Credit or seek project completion security reductions to cover this amount prior to starting the pre-servicing work; and
  That Council consider approving the Flato Dundalk Meadows Inc. project known as Flato East Phase 7, 8 & 10 Pre-servicing Agreement by Municipal By-law 2021-101 at the July 7, 2021 meeting.

9.6.2

By-law 2021-101 - Flato East - Phase 7, 8 and 10 - Pre-Servicing Agreement

• Be it resolved that by-law number 2021-101 being a by-law to authorize an agreement between Flato Dundalk Meadows Inc. and The Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.6.3

CAO2021-055 - Southgate Council Chambers Building Retrofit Project RFP 1

• Be it resolved that Council receive Staff Report CAO2021-055 as information; and
  That Council approve the Southgate Council Chambers Building Retrofit Project Request for Proposal document as presented to be funded by grant funding and Southgate reserves; and
  That Council direct staff to release the Southgate Council Chambers Building Retrofit Project Request for Proposal (RFP) document and that it be advertised in local papers, on our website and sent to contractors in the region we have worked with in the past.

9.7

Planner Clinton Stredwick

9.7.1

PL2021-052 - ZBA C7-21 Larry Schill

• Be it resolved that Council receive Staff Report PL2021-052 for information; and
  That Council consider approval of By-law 2021-092.

9.7.2

By-law 2021-092 - ZBA C7-21 - Larry Schill

• Be it resolved that by-law number 2021-092 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.7.3

PL2021-053 - ZBA C8-21 Peter Weber

• Be it resolved that Council receive Staff Report PL2021-053 for information; and

  That Council consider approval of By-law 2021-097.

9.7.4

By-law 2021-097 - ZBA C8-21 - Peter Weber

• Be it resolved that by-law number 2021-097 being a by-law to amend Zoning By-law No. 19-2002, entitled the “Township of Southgate Zoning By-law” be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.7.5

PL2021-058 - Site Plan 6-21 - Amos and Betsy Bauman

• Be it resolved that Council receive Staff Report PL2021-058 for information; and
  That Council consider approval of By-law 2021-055 authorizing the entering into a Site Plan Amending Agreement.

9.7.6

By-law 2021-055 - Site Plan 6-21 Amending Agreement - Amos and Betsy Bauman

• Be it resolved that by-law number 2021-055 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

9.7.7

PL2021-059 - Site Plan 13-21 - Elam and Nancy Martin

• Be it resolved that Council receive Staff Report PL2021-059 for information; and
  That Council consider approval of By-law 2021-096 authorizing the entering into a Site Plan Agreement.

9.7.8

By-law 2021-096 - Site Plan Agreement 13-21 - Elam and Nancy Martin

• Be it resolved that by-law number 2021-096 being a by-law to authorize the execution of a Site Plan Control Agreement be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

10.

By-laws and Motions

10.1

By-law 2021-099 - Road Widening By-law - Consent B1-21 - Pallister Farms Livestock Ltd.

• Be it resolved that by-law number 2021-099 being a by-law to establish a highway in the former Township of Proton (Consent file B1-21), as amended, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

   

11.

Notice of Motion

None

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated July 7, 2021 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

FIRE2021-008-2021 - Volunteer Acting Captain Appointment

12.1.2

PW2021-030 Department Report

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated July 7, 2021 (save and except items _____) as information. 

12.2.1

Saugeen Valley Conservation Authority - Drinking Water Source Protection - received June 14, 2021

12.2.2

MMAH - Entering Step One of the Roadmap to Reopen - received June 14, 2021

12.2.3

GRCA - Changes to Board Appointments Under the CAA - received June 16, 2021

12.2.4

House of Commons - Seeking Municipal Endorsement M-84 Anti-Hate Crimes and Incidents - received June 17, 2021

12.2.5

Alex Ruff - Support for 988- Suicide Prevention Hotline Initiative - received June 21, 2021

12.2.6

Durham Hospital Foundation - Letter of Appreciation Hospital Fund - received June 23, 2021

12.2.7

GRCA - General Meeting Summary - received June 25, 2021

12.2.8

Big Brothers Big Sisters Grey Bruce - Letter of Appreciation and Annual Report - received June 25, 2021

12.2.9

Grey County - Business Counts December 2019 - 2020 - received June 25, 2021

12.2.10

Mount Forest Louise Marshall Hospital Foundation - Letter of Appreciation - received June 28. 2021

12.2.11

Ministry of Transportation - CT Program Extension Letter - received June 28, 2021

12.2.12

Grey County - Office of the Warden - Request for Additional Vaccine - received June 28, 2021

12.2.13

2020 TOARC Annual Report - received June 29, 2021

12.2.14

GRCA - Environmental Registry Posting Regulatory Proposal Under the CAA - received June 29, 2021

12.2.15

GRCA - Notification of GRCA General Membership Attendance - received June 29, 2021

12.2.16

SEGCHC - Annual Report - received June 29, 2021

12.2.17

SVCA - May 20, 2021 Meeting Minutes - received June 30, 2021

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated July 7, 2021 (save and except items _____) as information. 

12.3.1

Township of Scugog - Capital Gain Tax or Primary Residence - received June 11, 2021

12.3.2

City of St. Catharines - Lyme Disease Awareness - received June 14, 2021

12.3.3

Municipality of Killarney - Suicide and Crisis Prevention Hotline - received June 14, 2021

12.3.4

Township of Perry - Capital Gains Tax on Primary Residence - received June 17, 2021

12.3.5

Municipality of Chatham Kent - Bill 228 and Bill 279 - received June 18, 2021

12.3.6

Municipality of Chatham Kent - Drainage Matters and the Canadian National Railway - received June 18, 2021

12.3.7

Municipality of Chatham Kent - Capital Gains Tax on Primary Residence - received June 18, 2021

12.3.8

Perth County - Domestic COVID-19 Vaccine Production and Capacity - received June 18, 2021

12.3.9

Township of Georgian Bay - Microplastics Filters for Washing Machines - received June 18, 2021

12.3.10

Township of Georgian Bay - Lottery Licensing to Assist Small Organizations - received June 18, 2021

12.3.11

Town of Plympton Wyoming - Supports Rideau Lake re Cemetery Funding - received June 18, 2021

12.3.12

Township of Wainfleet - Invasive Phragmites - received June 24, 2021

12.3.13

Township of The Archipelago - Support for 988 Crisis Line - received June 24, 2021

12.3.14

Township of South Stormont - Lyme Disease - received June 24, 2021

12.3.15

Township of Brock - Road Management Action on Invasive Phragmites - received June 24

12.3.16

City of Port Colborne - Capital Gains Tax on Primary Residence - received June 25, 2021

12.3.17

Municipality of St. Charles - Land Transfer Tax - received June 28, 2021

12.3.18

Town of Cochrane - PSA Test for Men Covered in the National Health System - received June 29, 2021

12.3.19

Municipality of Calvin - Capital Gains Tax on Primary Residence - received June 29, 2021

12.3.20

County of Frontenac - Capital Gains Tax Exemptions on Primary Residences - received June 29, 2021

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into closed session at [TIME] in order to address matters relating to A Proposed or Pending Acquisition or Disposition of Land (Subject: Eco Park Land Sale Proposals - Verbal Report), A Proposed or Pending Acquisition or Disposition of Land (Subject: Waste Site Attenuation Land Proposal - Verbal OR Written Report); and 
  That Economic Development Officer Terri Murphy, Public Works Manager Jim Ellis, Clerk Lindsey Green and CAO Dave Milliner remain in attendance.  

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

A Proposed or Pending Acquisition or Disposition of Land (Subject: Eco Park Land Sale Proposals - Verbal Report)

15.2

A Proposed or Pending Acquisition or Disposition of Land (Subject: Waste Site Attenuation Land Proposal - Verbal OR Written Report)

16.

Confirming By-law

• Be it resolved that by-law number 2021-098 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on July 7, 2021 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].