Township of Southgate
Council Meeting Agenda

Wednesday, September 07, 2022

9:00 A.m. - 12:00 P.m.

Electronic Participation

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1.

Electronic Access Information

If you wish to listen to the Council meeting electronically please wait until the start time of the meeting, then dial in with your phone using the following information:
Phone Number: 1 [phone]
Access Code: 990 - 730 - 221 #

2.

Call to Order

3.

Land Acknowledgement

As we gather, we recognize and acknowledge the traditional keepers of this land with whom we share today. The Township of Southgate is a part of the traditional territories of the Anishinaabek, Six Nations of the Grand River, Saugeen Ojibway Nation, Haudenosaunee, and Saugeen Métis. The land that surrounds us is part of who we are as it reflects our histories; may we live in peace and friendship with all its diverse people.

4.

Open Forum - Register in Advance

If you wish to speak at Open Forum please register with the Clerk in advance of the meeting by email to [e-mail] 

5.

Confirmation of Agenda

• Be it resolved that Council confirm the agenda as presented.

6.

Declaration of Pecuniary Interest

7.

Delegations & Presentations

None

8.

Adoption of Minutes

• Be it resolved that Council approve the minutes from the August 18, 2022 Council and Closed Session meetings as presented; and
  That Council approve the minutes from the August 24, 2022 Special Council and Closed Session meetings as presented.

9.

Reports of Municipal Officers

9.1

Chief Building Official Bev Fisher

9.1.1

Noise By-Law No. 2021-132 Exception Request

• Be it resolved that Council receive Staff Report CBO2022-009 for information; and
  That Council approve the proposed Noise By-law Exemption request received from Dundalk District Agricultural Society for Saturday September 10^th, 2022 from 11 pm to 2 am Sunday September 11^th, 2022 at the Dundalk Fair Grounds.

9.2

Clerk Lindsey Green

9.2.1

CL2022-026 - Dundalk Annual Oktoberfest Event Support Request

• Be it resolved that Council receive Staff Report CL2022-026 for information; and
  That Council supports the Dundalk Annual Oktoberfest event being held on October 1, 2022, at the Dundalk Fairgrounds; and
  That Council deem the Dundalk Oktoberfest as a municipally significant event and supports the Dundalk Oktoberfest Committee obtaining a Special Occasions Permit through the Alcohol and Gaming Commission of Ontario.

9.2.2

CL2022-027-Appointment of the Grey County Joint Compliance Audit Committee

• Be it resolved that Council receive Staff Report CL2022-027 for information; and
  That Council considers approval of by-law 2022-130 to appoint individuals to the Grey County Compliance Audit Committee for the 2022-2026 term of Council, as recommended by the Grey County Clerks.

9.2.3

By-law 2022-130 - Appoint Grey County Compliance Audit Committee 2022-2026 Term

• Be it resolved that by-law number 2022-130 being a by-law to appoint the Grey County Compliance Audit Committee for the 2022 to 2026 term of Council be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.3

Public Works Manager Jim Ellis

9.3.1

PW2022-046 Hydrovac & CCTV Services Award Recommendation

• Be it resolved that Council receive Staff Report PW2022-046 for information; and
  That Council approve the award for services for Hydrovac Excavation / Flusher Truck to CT Horizontal & Vac and CCTV Camera Investigation Services to GFL Environmental Inc.

9.4

Chief Administrative Officer Dave Milliner

9.4.1

CAO2022-046 Southgate Meadows Inc Flato West Subdivision Final Report

• Be it resolved that Council receive staff report CAO2022-046 as information; and
  That Council approve the Flato Dundalk Meadows Inc. West Subdivision Final Acceptance of the infrastructure services, roads and storm water management facilities for this development.
  That Council consider approval of the Flato Dundalk Meadows Inc. West Subdivision Final Acceptance by municipal By-law 2022-116 at the September 7, 2022 Council meeting.

9.4.2

By-law 2022-116 Flato West Phase 1 Subdivision - Final Acceptance and Assumption

• Be it resolved that by-law 2022-116 being a by-law to assume municipal services in respect to Registered Plan 16M-54 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4.3

CAO2022-052 Dundalk Flyers Hockey Club Donation Report

• Be it resolved that Council receive Staff Report CAO2022-052 for information; and
  That Council approve the Dundalk Flyers Senior Hockey Club Donation Agreement with South-East Grey Community Health Centre with the funding going to the new Dundalk Medical Centre with Southgate acting in a support role to help the donator complete the transaction; and
  That Council consider approving the Dundalk Flyers Senior Hockey Club Donation Agreement with South-East Grey Community Health Centre and the Township of Southgate by Municipal By-law 2022-123 at the September 7, 2022 Council meeting.

9.4.4

By-law 2022-123 Donation Agreement - Dundalk Flyers Hockey Club and SEGCHC Dundalk Medical Centre

• Be it resolved that by-law 2022-123 being a by-law to authorize a donation agreement between the Dundalk Flyers Senior Hockey Club, South East Grey Community Health Centre and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4.5

CAO2022-053 White Rose Park Phase III Draft Pre Servicing Agreement Report

• Be it resolved that Council receive staff report CAO2022-053 as information; and
  That Council approve the White Rose Park Phase III Draft Pre-Servicing Agreement with the appropriate Schedules reflecting the necessary approved Engineered drawing, report information and approved securities for the project; and
  That Council consider approving the White Rose Park Phase III Pre-Servicing Agreement by Municipal By-law 2022-126 at the September 21, 2022 meeting.

9.4.6

CAO2022-054 White Rose Phase III Development Reserve Capacity Servicing Allocation

• Be it resolved that Council receive staff report CAO2022-054 as information; and
  That Council approve the allocation of 30 residential units of servicing capacity for Water and Wasterwater to the White Rose Park Phase 11 Residential Development Project to provide 10 single family dwellings and 25 townhomes; and
  That Council approve a Hold condition be placed on the remaining 47 units of servicing capacity for Water and Wasterwater to the White Rose Park Phase III for the purpose of services for 20 single family and 33 townhome residential properties and that the Hold condition be reflected in the White Rose Park Phase III Servicing Capacity Allocation Agreement; and
  That Council consider approving the allocation of 30 residential units of servicing capacity for Water and Wasterwater to the White Rose Park Phase III Residential Development Project by municipal By-law 2022-127 at the September 7, 2022 meeting.

9.4.7

By-law 2022-127 White Rose Phase III - Final Capacity Servicing Allocation Agreement

• Be it resolved that by-law 2022-127 being a by-law to authorize an agreement between 2570970 Ontario Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4.8

CAO2022-055 Flato East Phase 11 Draft Pre-Servicing Agreement Report Final

• Be it resolved that Council receive staff report CAO2022-055 as information; and
  That Council approve the Flato Dundalk Meadows Inc. project known as Flato East Phase 11 for a Draft Pre-servicing Agreement with the appropriate Schedules reflecting the necessary approved Engineered drawing, report information and approved securities for the project; and
  That Council consider approving the Flato Dundalk Meadows Inc. project known as Flato East Phase 11 Pre-servicing Agreement by Municipal By-law 2022-124 at the September 21, 2022 meeting.

9.4.9

CAO2022-056 Flato East Phase 11 Development Reserve Capacity Servicing Allocation Report

• Be it resolved that Council receive staff report CAO2022-056 as information; and
  That Council approve the allocation of 152 residential units of servicing capacity for Water and Wasterwater to the Flato East Phase 11 Commercial and Residential Development Project to provide 29 units for a commercial use, 42 single family dwellings and 101 townhomes; and
  That Council approve that a Hold condition be placed on the remaining 50 units of servicing capacity for Water and Wasterwater to the Flato East Phase 11 for the purpose of servicing for 50 single family detached residential properties and that the Hold condition be reflected in the Flato East Phase 11 Servicing Capacity Allocation Agreement; and
  That Council consider approving the allocation of 152 residential units of servicing capacity for Water and wasterwater to the Flato East Phase 11 Commercial and  Residential Development Project by municipal By-law 2022-125 at the September 7, 2022 meeting.

9.4.10

By-law 2022-125 Flato East Phase 11 - Final Capacity Servicing Allocation Agreement

• Be it resolved that by-law 2022-125 being a by-law to authorize an agreement between Flato Dundalk Meadows Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4.11

CAO2022-057 SEGCHC Dundalk Medical Centre Building Design Report

• Be it resolved that Council receive Staff Report CAO2022-057 as information; and
  That Council provide feedback to staff on the South-East Grey Community Health Centre, Dundalk Medical Clinic exterior design. 

9.4.12

CAO2022-058 South Grey Housing Corporation Municipal Working Group draft Terms of Reference Report

• Be it resolved that Council receive staff report CAO2022-058 as information; and
  That Council approve the draft South Grey Housing Corporation Working Group Terms of Reference document and provide feedback to staff. 

9.4.13

CAO2022-059 Eh!tel Networks Inc Southgate Hopeville Fibre Optic Point of Presence Site Agreement Approval

• Be it resolved that Council receive staff report CAO2022-059 as information; and
  That Council approve the Eh!Tel Networks Inc. and Southgate Hopeville Point of Presence (POP) Site Agreement, dated September 7^th, 2022 as presented; and
  That Council consider approval of the Eh!Tel Networks Inc. and Southgate Hopeville POP Site Agreement by Municipal By-law 2022-128, at the September 7, 202 Council meeting.

9.4.14

By-law 2022-128 - EH!Tel Networks Inc. POP Site Agreement - Hopeville

• Be it resolved that by-law number 2022-128 being a by-law to authorize an agreement between Eh!tel Networks inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4.15

CAO2022-060 Eh!tel Network Solutions Inc - Southgate Temporary Tower Agreement Approval Report

• Be it resolved that Council receive staff report CAO2022-060 as information; and
  That Council consider approval of the Eh!tel Networks Inc. Temporary Tower Agreement by Municipal By-law 2022-134, at the September 7th, 2022 meeting.

9.4.16

By-law 2022-134 - Eh!Tel Networks Inc Portable Tower Agreement - Hopeville

• Be it resolved that by-law 2022-134 being a by-law to authorize an agreement between Eh!tel Networks Inc and the Corporation of the Township of Southgate be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.4.17

CAO2022-061 Southgate Meadows Inc. Flato East Phase 2B Subdivision Preliminary Acceptance

• Be it resolved that Council receive staff report CAO2022-061 as information; and
  That Council approve the Flato Dundalk Meadows Inc., Flato East Phase 2B Subdivision Preliminary Acceptance of the Stages III & IV infrastructure services for this development.

9.5

Planner Clinton Stredwick

9.5.1

PL2022-062 – ZBA C6-22 Victor Santos

• Be it resolved that Council receive Staff Report PL2022-062 for information; and
  That Council consider approval of by-law 2022-129.

9.5.2

By-law 2022-129 ZBA C6-22 Victor Santos

• Be it resolved that by-law number 2022-129 being a by-law to amend Zoning By-law No. 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.5.3

PL2022-063-C8-22 - Grey Ridge Metals

• Be it resolved that Council receive Staff Report PL2022-063 for information; and
  That Council Consider approval of Bylaw- 2022-131.

9.5.4

By-law 2022-131 - ZBA C8-22 Grey Ridge Metals

• Be it resolved that by-law number 2022-131 being a by-law to amend Zoning By-law No. 19-2002 entitled the "Township of Southgate Zoning By-law" be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

9.5.5

PL2022-065-C15-22 – Wilder Lake Subdivision – Removal of Holding

• Be it resolved that Council receive Staff Report PL2022-065 for information; and
  That Council consider approval of Bylaw- 2022-133.

9.5.6

By-law 2022-133 - Holding By-law Lift Holding on Wilder Lake Phase 1

• Be it resolved that by-law number 2022-133 being a by-law to life the Holding (H) Provision from Zoning By-law 19-2002, as amended, be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book. 

10.

By-laws and Motions

11.

Notice of Motion

12.

Consent Items

12.1

Regular Business (for information)

• Be it resolved that Council approve the items on the Regular Business consent agenda dated September 7, 2022 (save and except items _____) and direct staff to proceed with all necessary administrative actions.

12.1.1

CAO2022-050 CAOs AMO Conference 2022 Report

12.1.2

COA2022-051 New CAO Transition Plan Report

12.1.3

HR2022-043 - WSIB Excellence Program

12.1.4

HR2022-044 PW Staffing Updates

12.1.5

HR2022-045 Finance Staff Updates

12.1.6

PW2022-045 Department Report

12.2

Correspondence (for information)

• Be it resolved that Council receive the items on the Correspondence consent agenda dated September 7, 2022 (save and except items _____) as information. 

12.2.1

Charity Radio Bingo - Southgate Approval Letter

12.2.2

Dufferin County Memorial Walk

12.2.3

GRCA - General Meeting Summary- received August 26, 2022

12.2.4

OACA - 2021-2022 Annual Report - received August 26, 2022

12.2.5

Ontario's Ombudsman Annual Report 2021-2022- received Sept. 01, 2022

12.2.6

Seniors for Social Action - Bill 7 - received August 23, 2022

12.2.7

Southgate Affordable Attainable Housing Advisory Committee - Information Package

12.2.8

Town of Grey Bruce- Saugeen Hospice South Build Funds Release-received September 1, 2022

12.2.9

Township of Wellington North - Participation Rates Mount Forest Pool - received August 25, 2022pdf -

12.3

Resolutions of Other Municipalities (for information)

• Be it resolved that Council receive the items on the Resolutions of other Municipalities consent agenda dated September 7, 2022 (save and except items _____) as information. 

12.3.1

City of Owen Sound- Changes to Amber Alert System- received August 26, 2022

12.3.2

Town of South Bruce Penninsula - Grey Sauble Conservation Authority Resolution - received August 16, 2022

12.3.3

Town of South Bruce Peninsula Letter Physician Shortages

12.3.4

Town of Wasaga Beach - Strong Mayor, Building Homes Act - received August 24 2022

12.4

Closed Session (for information)

None

13.

County Report

https://www.grey.ca/council 

14.

Members Privilege - Good News & Celebrations

15.

Closed Meeting

• Be it resolved that Council proceed into Closed Session at [TIME] in order to address matters relating to Litigation or Potential Litigation(Municipal Act, Section 239(2)(e))(Subject: Building Assessment Report - Verbal Report), Advice that is Subject to Solicitor-Client Privilege and Litigation or Potential Litigation(Municipal Act, Section 239(2)(f)and(e))(Subject: Legal update regarding a property easement dispute and Legal Action on a Council decision - Verbal Report), Personal Matters about an Identifiable Individual(Municipal Act, Section 239(2)(b))(Subject: Employee policy non-compliance - Verbal Update); and
  That Facilities Manager Kevin Green, Treasurer William Gott, Public Works Manager Jim Ellis, Chief Building Official Bev Fisher, HR Coordinator Kayla Best, Clerk Lindsey Green and Chief Administrative Officer Dave Milliner remain in attendance.

• Be it resolved that Council come out of Closed Session at [TIME]. 

15.1

Litigation or Potential Litigation(Municipal Act, Section 239(2)(e))(Subject: Building Assessment Report - Verbal Report)

15.2

Advice that is Subject to Solicitor-Client Privilege and Litigation or Potential Litigation(Municipal Act, Section 239(2)(f)and(e))(Subject: Legal update regarding a property easement dispute and Legal Action on a Council decision - Verbal Report)

15.3

Personal Matters about an Identifiable Individual(Municipal Act, Section 239(2)(b))(Subject: Employee policy non-compliance - Verbal Update)

16.

Confirming By-law

• Be it resolved that by-law number 2022-135 being a by-law to confirm the proceedings of the Council of the Corporation of the Township of Southgate at its regular meeting held on September 7, 2022 be read a first, second and third time, finally passed, signed by the Mayor and the Clerk, sealed with the seal of the Corporation and entered into the by-law book.

17.

Adjournment

• Be it resolved that Council adjourn the meeting at [TIME].